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Release Notes
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Release Notes for 9.09.02.5167
HomeCare
CARE-8687 : SaH Claiming: Ability to remove items from a claim.
Menu Item: HomeCare > Dashboard > Support at Home > SaH Claiming In the Details grid, before you send a claim, you can remove individual items from it by using the right click menu. The items will appear in the following claim.
This can also be done on the Grid during a Test or Submission if an error appears.
CARE-8688 : SaH Claiming: Ability to Reverse individual items.
Menu Item: HomeCare > Dashboard > Support at Home > SaH Claiming In the Details grid, after you send claim, you can reverse individual items from it by using the right click menu. The reversal will appear in the claim when you hit the regenerate button.
CARE-8729 : SaH Claiming: Items can have blank Transaction Type if no default TT is set on the Service Type.
Menu Item: HomeCare > Dashboard > Support at Home > SaH ClaimingIn some cases, the Transaction Type on SaH Claiming Items is left blank, resulting in the default Fee Type 501 Transaction Type being used instead.
This issue has now been corrected.
Release Notes for 9.09.02.5162
ApplicationServer
CARE-8712 : Fetch Latest ACWS data returning an error in certain circumstances.
Menu Item: Reporting > Dashboard > Maintenance > Service ProviderWhen you press Fetch Latest Data, in some circumstances an error was displaying. The error was not impacting operations, but it has been resolved..
ClientCare, HomeCare
CARE-8631 : Remove default for RAD retention and DAC indexation fields.
Menu Path : ClientCare > Maintenance > People > Resident > Add new client wizard > step 9/12Default values for RAD Retention and DAC Indexation have been removed when creating new clients to prevent incorrect assumptions being applied across all agreement types. Details:
- Previously, RAD Retention and DAC Indexation were automatically defaulted to Yes for all newly created clients.
- This behaviour was only appropriate for RAD/DAP clients but was being applied universally, creating a risk of incorrect data for other agreement types.
- The defaulting behaviour has now been removed so these fields must be set explicitly by the operator.
HomeCare
CARE-7624 : Adding "Notes" field to qualification screen/table on employee roster management.
Menu Path: HomeCare> Employee Roster Management > Qualification tab > add or edit qualificationsA new Notes field has been added to employee qualifications in Employee Roster Management, allowing users to record and view additional qualification-related information.
Details
- A Notes field is now available when adding or editing qualifications.
- The Notes field:
- Supports up to 500 characters, consistent with system standards
- Can be entered, edited, or cleared and saved as blank
- The Qualification list screen now includes a Notes column:
- Displays a truncated portion of the note based on available column width
- Shows the full note on hover via a tooltip
- Appears as the last column in the grid
CARE-8682 : Add DoW column to the SaH Service Charges screen.
Menu path: HomeCare > Processing > Service Charges > Client ChargesMenu Path: HomeCare > Processing > Service Charges > Support at Home ChargesA new Day of Week (DoW) column has been added to the Service Charges screens to make reviewing, sorting, and entering charges easier.
CARE-8689 : Add Support at Home Batch Report to HomeCare.
Menu Item: HomeCare > Reports > Support at Home > Support at Home Batch ReportA new Support at Home Batch Report has been added to the HomeCare Reports menu, allowing providers to review only those batches generated through the Support at Home claiming process. Details
- A new report Support at Home Batch Report is available under HomeCare > Reports > Support at Home.
- The report is based on the existing Fee & Deposit Batch Report and adapted for Support at Home usage.
- Selection screen updates include:
- “Resident” renamed to Client.
- “Accommodation” renamed to Program.
- A new Service Provider filter added after Program, filtering by ResService.Code.
- Account Type options updated to:
*** Fee Account *** Support at Home Account *** Both (Fee & Support at Home)
- Report layout updates include:
- Report heading updated to “Support at Home Batch Report”.
- Service Provider Code range displayed in the report parameter header.
- Transactions with account type = Support at Home are clearly labelled as Support at Home Account.
- Only batches generated via the Support at Home Claiming process are included:
- Batches not associated with SaH claiming are excluded from the report automatically.
- The report supports filtering by:
- Account Type (Fee, Support at Home, or both).
- Service Provider (ResService.Code).
CARE-8691 : Add Support at Home Transaction Analysis report to HomeCare.
Menu Item: HomeCare > Reports > Support at Home > Support at Home Transaction AnalysisA new Support at Home Transaction Analysis report has been added to the HomeCare Reports menu, providing visibility of transaction activity generated specifically through the Support at Home claiming process, with filtering by Service Provider and Account Type.
Details
- A new report Support at Home Transaction Analysis is available under HomeCare > Reports > Support at Home.
- The report is based on the existing Deposit Transaction Analysis report and adapted for Support at Home requirements.
- Selection screen updates include:
- “Date” renamed to Period.
- “Resident” renamed to Client.
- “Accommodation” renamed to Program.
- A new Service Provider filter added after Program, filtering by ResService.Code.
- Account Type options updated to:
*** Fee Account *** Support at Home Account *** Both (Fee & Support at Home)
- Report layout updates include:
- Report heading updated to “Support at Home Transaction Analysis”.
- Service Code range displayed in the report parameter header.
- Transactions with account type = Support at Home are labelled as Support at Home Account.
- Report data is restricted to Support at Home claiming:
- Only batches generated via the Support at Home Claiming process are included.
- Batches not associated with SaH claiming are excluded automatically.
- The report supports filtering by:
- Account Type (Fee, Support at Home, or both).
- Service Provider
This report ensures accurate analysis of Support at Home transactions while maintaining consistency with existing reporting standards.
CARE-8692 : Update HomeCare Reports Menu.
Menu Item: HomeCare > Reports The HomeCare Reports menu has been reorganised to improve clarity and usability by grouping reports into logical categories, while ensuring all existing reports remain accessible and permissions remain intact.
CARE-8716 : Future Individual Contributions from ACWS are not being displayed.
Menu Items: HomeCare > Maintenance > Client Previously, Individual Contribution Rates would only start showing on the screen on the day they start. Now future Individual Contributions will start to show.
PayCare
CARE-8659 : Improvements to Pay Analysis Reports.
Menu Item: PayCare > Reports > Management > Payitem Analysis > SummaryMenu Item: PayCare > Reports > Management > Payitem Analysis > DetailedThe Payitem Analysis reports have been enhanced to provide clearer visibility of employee termination details, reporting periods, and pay period coverage.
Details
- The Employee Termination Date is now displayed for terminated employees.
- Shown by appending the termination date to the employee name (e.g. John Smith – term date: 15/11/2025).
- On the Summary Payitem Analysis report, the actual reporting date range is now displayed as:
- Minimum period start date to maximum period end date, clarifying the true pay periods included in the report.
- The Summary report now shows the number of pay periods in which each pay item appears.
Reports
CARE-8684 : Care Minutes widget Improvements.
Menu Item: Reporting > DashboardNow the Care Minutes dashboard widget has been updated to align with the AN-ACC Care Minutes report calculation, ensuring consistent treatment of unclassified residents and clearer labelling of calculated values. Details
- The Care Minutes widget now uses the same calculation logic as the AN-ACC Care Minutes report.
- Residents with AN-ACC classifications 99 and 100 (Unclassified) are excluded from the resident count used in calculations.
- Care minute target values are now rounded to 2 decimal places.
- Widget labels have been updated for clarity.
- A tooltip has been added to the calculated value explaining the logic:
- Residents with a classification of 99 and 100 are excluded from the resident count when calculating the Care Minutes based on resident mix.
- The calculated Care Minutes value shown on the widget now matches the value shown in:
- Reporting > Dashboard > Reports > AN-ACC Care Minutes
Release Notes for 9.09.02.5154
ClientCare, HomeCare, Reports
CARE-8671 : QFR Changes.
Menu Item: Reporting > Reports > QFR Generation The QFR Template has been updated to reflect the changes made by the department. The main changes for the quarter are:
Questions - Residential Care:
- Minimum liquidity question removed for residential aged care providers.
Questions - Support at Home:
- Minimum liquidity and business structure questions removed for Support at Home providers
Year to date Financial Statement:
- Amortisation and impairment of bed licences data item removed, Liquidity and capital adequacy ratio calculations removed
Residential Labour Costs and Hours:
- Available bed days renamed operational bed days
Support at Home Labour Costs:
- Requirement for Support at Home providers to report by aged care planning region removed. (Note: Our template still shows the breakup)
- Requirement for Support at Home providers to report labour hours and non-worked hours removed.
- All Personal Care Worker data items renamed to remove ""including gardening &cleaning"" with definitions updated
- Changes to all labour costs definitions to align reporting to the Support at Home service list - refer to definitions document
Food and Nutrition:
- Available bed days renamed to operational bed days
Release Notes for 9.09.02.5149
ClientCare
CARE-8459 : Expand Description Column Width in Fee Account Ledgers Table.
Menu Path: ClientCare > Maintenance > People > Resident > Summary TabThe Fee Account Ledgers table now supports resizing so the Description column can be widened as needed, allowing ledger text to be viewed more clearly without impacting the Summary layout. Details:
- Introduced a grid splitter to allow users to resize the ledger grid area and expand the Description (Desc.) column width as required.
- The splitter defaults to the original mid-position and supports resizing wider or narrower based on user preference.
- Amount and figure columns automatically shift to the right to maximise usable space for the Description column.
ClientCare, HomeCare
CARE-8553 : Address Type in Associations causes an exception.
Menu Path: HomeCare > Dashboard > Clients & Staff > Client > AssociationsAn issue causing exceptions when an Address Type was selected in Client Associations has been resolved, restoring normal behaviour across Associations and Client Notes. Details:
- Selecting and saving an Address Type in HomeCare > Dashboard > Clients & Staff > Client > Associations no longer triggers an exception.
- Client Notes can now be opened, completed, and saved successfully.
HomeCare
CARE-8481 : Enhancement to Client Notes Report.
Menu Path: HomeCare > Reports > Client NotesThe Client Notes report has been enhanced to provide full visibility of note content, improved sorting options, and advisor-based filtering to better support audits, reviews, and compliance requirements.
Details
- A new Note Display parameter has been added to the Client Notes report with the following options:
- First 120 chars. (default)
- Full Note
- Full Note with no new lines (line breaks replaced with spaces)
- A new Sort By dropdown is available, allowing sorting by Created Date in ascending or descending order (default: descending).
- A new Advisor filter (range selector) has been added, enabling users to filter notes by one or more advisors.
- A new Advisor column is included in the report output. Where multiple advisors apply, they are displayed as a comma-separated list.
CARE-8545 : Add spelling check functionality to the client Notes screen.
Menu Path: HomeCare > Dashboard > Clients & Staff > Client > Client Notes > add or editSpell check support has been added to Client Notes to improve accuracy and readability when entering client-related information. Details
- Spell check is now available when adding or editing Client Notes.
- Misspelled words are visually highlighted within the note editor to assist with identification.
- Notes can still be saved even if spelling suggestions are not actioned, ensuring no disruption to existing workflows.
CARE-8632 : Screen to check all clients have received services within the month.
Menu path: HomeCare > Processing > Support at Home > Monthly Service Delivery CheckA new screen has been introduced to help Care Managers confirm that all clients have received services within a selected month, including visibility of service counts and delivered hours.
Details
- A new Monthly Service Delivery Check screen is available under
HomeCare > Processing > Support at Home > Monthly Service Delivery Check (located below Generate SaH Claim).
- The screen allows users to run a monthly view by Provider and Month (defaulting to the current month), with an option to limit results to My Clients.
- The report displays all completed services delivered in the selected month and includes visibility of:
- Client and Care Recipient details
- Contract start and end dates
- Number of Care Management services and hours
- Total number of services and hours delivered
- Status indicators highlighting clients with No Care Management or No Services
- Results are sorted by Number of Services (ascending), then Surname, then First Name, making it easy to identify clients with low or missing service activity.
CARE-8647 : Daily Service Processing screen freeze.
Menu Item: HomeCare > Processing > Daily Service ProcessingAn issue causing the Daily Service Processing screen to freeze during publishing has been resolved by removing explicit locking.
PurchaseCare
CARE-7941 : Extend PurchaseCare inventory Item box character limit to 60 (currently 10).
Menu Item: PurchaseCare > Setup > InventoryThe Inventory Item Code limit in PurchaseCare has been increased to support longer codes, improving flexibility and consistency across inventory maintenance and reporting. Details:
- Now supports up to 60 characters (previously limited to 10).
- All related reports have been updated to correctly display longer inventory codes and descriptions without truncation:
- Delivery Listing Report
- Invoice Variance Report
- Item Listing Report
- Inventory List Report
- Database views and report layouts were adjusted where required to ensure longer codes are retained and rendered correctly.
Release Notes for 9.09.02.5142
ClientCare
CARE-7975 : Means Tested Contribution Comparison Report.
Menu Path: ClientCare > Processing > Means Tested Contribution Comparison ReportA new Means Tested Contribution Comparison Report has been introduced to allow providers to compare Means Tested Contribution Fees from Services Australia statements against client contract records and identify discrepancies.
CARE-8484 : Some NAPS ID's don't show in the Connection Check.
Menu Item: Reporting > Maintenance > Service ProviderIn some circumstances some of the NAPS IDs do not show in the potential NAPS ID list. This has been resolved. The list now also includes the Service Provider Name from ACWS as well
ClientCare, HomeCare
CARE-8254 : Service Correspondence can have errors when names conflict.
In certain circumstances, Service Correspondence was failing to save to the file. This has been resolved.
CARE-8573 : Better protections to stop PRODA Devices from being locked.
Enhanced ACWS authentication handling to reduce the risk of PRODA devices being locked due to cached or invalid credentials, improving stability across environments.
CARE-8615 : Add new Fee Types to Refunds & Transfers - Final Fee Billing.
Refunds & Transfers – Final Fee Billing now supports additional aged care fee types, ensuring consistency with Period Billing and enabling correct processing of final adjustments.
CrediCare
CARE-8607 : Performance improvements for the Supplier Maintenance Screen.
Menu Item: CrediCare > Maintenance > SuppliersSupplier Maintenance searching has been optimised to Improve performance
HomeCare
CARE-7656 : Client Notes marked as Completed should not be able to be changed.
Menu path: HomeCare > Maintenance > ClientMenu path: HomeCare > Processing > Daily Service Processing > Client Notes tabMenu path: HomeCare > Processing > Daily Service Processing > Staff tab > Notes buttonMenu path: HomeCare > Processing > Daily Service Processing > Services > Edit Service > Attendance tabCompleted client notes can no longer be reopened or edited by default, supporting compliance with department policy. Behaviour is controlled via a new program option EnableItem.HomeCare.ReopenNotes.
CARE-8251 : Add MAC ID field on DEX fields tab on client maintenance screen.
Menu Path : HomeCare > Dashboard > Clients & Staff > Client > DEX Fields tabMenu Path : HomeCare > Dashboard > Clients & Staff > Client > Financial tabDetails:
- Added a MAC ID field to the DEX Fields tab
- Added a new dropdown field on the Financial tab :
Is Client Registered for MAC ID (values: Yes / No / blank, default blank).
- These fields are also shown on the DEX Fields tab
CARE-8252 : Include MAC ID validation on create DEX Bulk Data File screen and output file.
Menu Path: HomeCare > Processing > CHSP & DEX > Create DEX Bulk Data FileDEX Bulk Data File generation now validates MAC ID details and includes MAC ID information in the output file where applicable, ensuring compliance with DEX requirements effective January 2026. Details:
- Added logic to include MAC ID (MacId) and MAC registration status (RegisteredForMAC) in the generated DEX XML output, using the correct DEX schema field names.
- Validation behaviour applied as follows:
- When Registered for MAC ID = Yes and MAC ID is provided, both RegisteredForMAC and MacId are written to the output file.
- When Registered for MAC ID = Yes and MAC ID is missing, an error is shown, and the client’s services are excluded from the file.
- When Registered for MAC ID = No, only RegisteredForMAC is written to the output file and MAC ID is excluded, regardless of whether a value exists.
- When Registered for MAC ID is blank, neither field is written to the output file.
- When MAC ID information is incomplete and is set to yes already, the existing validation message is displayed:
“Registered for MAC ID is set to Yes, but no MAC ID is provided.”
CARE-8540 : Expose Supplier Maintenance menu to the HomeCare Module.
Menu path: CrediCare > Maintenance > SuppliersAdditions: HomeCare > Maintenance > SuppliersSupplier maintenance is now accessible directly from the HomeCare module, allowing users to manage suppliers without navigating to CrediCare. Details:
- Supplier management is now available in both HomeCare and CrediCare.
- No CrediCare licence is required to access Supplier Maintenance from HomeCare.
CARE-8547 : SaH Transaction Entry: Display estimated individual contribution rate & amount.
Menu Item: HomeCare > Dashboard > Support at Home > SaH Service EntrySupport at Home Service Entry now displays the calculated Individual Contribution Rate and the resulting Estimated Client Contribution, providing clearer visibility of client contributions during claim entry. Details:
- The calculation considers the selected Care Recipient, Service Type, Wraparound status, Loan status, and Service Date.
CARE-8591 : Improvements to SAH Claiming Summary.
Menu Item: HomeCare > Processing > Support at Home > Generate SaH ClaimImprovements have been made to the Claim’s Summary figures
CARE-8593 : Improvements to SaH Batch entry.
Menu path: HomeCare > Processing > Support at Home > Support at Home Service Entry Resolved issues in Support at Home Batch Entry where unapproving a batch did not correctly update the screen state, along with additional UI fixes to improve editability and validation behaviour.
CARE-8640 : The SaH Claim can fail if there's a leading/trailing whitespace character in the CareRecipientId.
Menu Path: HomeCare > Processing > Support at Home > Generate SaH ClaimResolved an issue where Support at Home claims failed due to leading or trailing whitespace in the Care Recipient ID.
CARE-8641 : SaH Claim Errors sometimes aren't visible.
Resolved an issue where certain claim submission errors were not visible on Screen.
CARE-8644 : Improvement to Integration with Radaro.
Resolved an issue where spaces in Employee Person IDs caused Radaro API calls to fail, preventing job updates and progress notes from being processed.
HomeCare, Reports
CARE-8619 : Support at Home Client Statement updates.
Menu Item: HomeCare > Dashboard > Reports > Support at Home StatementMinor updates to the Support at Home Client Statement:
- services delivered by third parties are now shown separately
- statement message field is larger and in bold, at the bottom of the first page.
- updates to budget calculation logic
System
CARE-8635 : Change the Code Signing Certificate.
Code signing certificate has been renewed with a self-signed certificate. For on premise clients, we recommend whitelisting this certificate
Release Notes for 9.09.02.5126
HomeCare
CARE-8623 : Improvements to SaH Claim Attachments.
Menu Item: HomeCare > Processing > Support at Home > Generate SaH Claim Improvements have been made for when attachments are needed in a claim.
Release Notes for 9.09.02.5122
HomeCare
CARE-8600 : SaH Claiming: Automatically add attachments from SaH Entry screens to Claims.
Menu Item: HomeCare > Dashboard > Support at Home > SaH ClaimingDocument attachments are now automatically attached to SaH Claims.
HomeCare, Reports
CARE-8602 : Support at Home Client Statement.
Menu Item: ClientCare > Reports > CDC Account > Support at Home Client StatementMenu Item: HomeCare > Dashboard > Reports > Support at Home Statement
The Support at Home Client Statement is now available in the HomeCare and ClientCare modules.
Release Notes for 9.09.02.5120
HomeCare
CARE-8613 : SaH Claiming attachments not being marked as Sent.
Menu Item: HomeCare > Processing > Support at Home > Generate SaH ClaimWhen sending attachments for invoice items in ACWS their status was not being updated as Sent in Care Systems. This has now been resolved.
Release Notes for 9.09.02.5116
ClientCare, HomeCare
CARE-8501 : Default RAD retention and DAC indexing to Yes when creating a new client.
Menu Path : ClientCare > Maintenance > People > Resident > Add new client wizard > step 9/12RAD Retention and DAC Indexation now default to Yes when creating new clients, reducing manual effort and minimising data entry errors for post-reform admissions.
Details:
- Updated the Add New Client wizard at step 9/12
- RAD Retention now defaults to Yes for new client records.
- DAC Indexation now defaults to Yes for new client records.
- This defaulting behaviour applies only when the Aged Care Admission date is after 31/10/2025.
- Existing clients and contracts created before this date remain unchanged and are not impacted.
HomeCare
CARE-8503 : Error when refreshing Address time and distance information from Google.
Menu path: HomeCare > Setup > Address Source FetcherUnder some circumstances an error occurred when retrieving address distance and time information from Google. This issue has now been resolved.
CARE-8550 : SaH Entry: Restrict Delivery Date to within Care Recipient Contract dates.
Menu Item: HomeCare > Dashboard > Support at Home > SaH Service EntryService Delivery Date entry in Support at Home Service Entry is now restricted to fall within the Care Recipient’s Support at Home contract period, preventing claims for invalid dates.
Details:
- When a Care Recipient is selected, the contract start and end dates are displayed alongside the Care Recipient name for reference.
- Delivery dates must be:
- On or after the contract start date.
- Before the contract end date (services on the departure/end date are not permitted).
- If the contract has no end date, delivery dates on or after the start date are allowed.
- Invalid date entries display a clear validation message indicating the allowed contract date range.
This change aligns data entry with Aged Care Web Services requirements and prevents submission of unclaimable services.
CARE-8583 : SaH Entry: Error if the last visible Batch is deleted.
Menu Item: HomeCare > Dashboard > Support at Home > SaH Purchase EntryResolved an error that occurred when deleting the last visible batch in the Support at Home Purchase Entry screen, ensuring the screen remains stable when no other batches are available.
CARE-8605 : SaH Claiming: Exclude Unfunded Care Management services from Tax Invoices.
Menu Item: HomeCare > Dashboard > Support at Home > SaH ClaimingThe Support at Home Client Statement will now separate Unfunded Care Management services from other Unfunded Services.
The Support at Home Tax Invoices will no longer include Unfunded Care Management amounts.
A new Fee Type 135 “Unfunded Care Management” has been added to allow a dedicated transaction type to be set for Unfunded Care Management amounts if required.
Release Notes for 9.09.02.5112
ClientCare
CARE-8604 : Accommodation Balance does not send the override for Agreement Type.
Menu Item: ClientCare > Processing > Refundable Accommodation Balance ReportingThe agreement type override released in the last version was not being used when sent to ACWS. This has been resolved
Release Notes for 9.09.02.5110
ClientCare
CARE-8575 : Accommodation Balance Reporting Updates.
Menu Item: ClientCare > Processing > Refundable Accommodation Balance ReportingThe Agreement Type field in the Accommodation Balance reporting is now editable, in a similar way to the Movement Reason field.
Holding your mouse over the Agreement Type field will display more detailed information.
Additional audit trail has also been added to the screen to record more details about changes made to the Agreement Type & Movement Reason fields.
ClientCare, HomeCare
CARE-8559 : Add Support at Home Control Account to Program Maintenance.
Menu Item: ClientCare > Maintenance > AccommodationThe group header called ‘Deposit Control Accounts’ has been renamed to ‘Refundable Deposit & Support at Home Control Accounts’.
A new control account has been added to that group called ‘Support at Home Clearing’.
CARE-8561 : Add new Fee Types for Support at Home Claiming.
Menu Item: ClientCare > Maintenance > Financial > Accommodation Fee TypesFive new Fee Types have been added to the system.
130: Support at Home Commonwealth Funded
131: Support at Home Individual Contribution
132: Support at Home Compensation Reduction
133: Support at Home Unfunded Service
134 Support at Home Commonwealth Unspent Funds
It is recommended that Transaction Types are set against these Fee Types as soon as possible.
HomeCare
CARE-8562 : Implement Program Option: Split SaH Care Recipient Income.
Menu Item: Settings > Configuration > Program OptionsA new program option called ‘Switch.HomeCare.SplitSaHCareRecipientIncome’ has been added to the system.
CARE-8598 : Support at Home Claiming: Update to Client Statement and Tax Invoice Batches.
Menu Item: HomeCare > Dashboard > Support at Home > SaH ClaimingThe Client Statement batch has been updated to clear to zero for claims where the Payment Determination matches the actual payment.
The Tax Invoice has been updated to correct a signage issue for Compensation Reduction amounts.
Release Notes for 9.09.02.5100
HomeCare
CARE-8587 : Support at Home Claiming Month End Process.
Menu Item: HomeCare > Dashboard > Support at Home > SaH Claiming The flow of the screen has been improved to better support the Month End process.
CARE-8594 : Improvements to the SAH Claim Test.
Menu Item: HomeCare > Dashboard > Support at Home > SaH Claiming Improvements have been made to make the Test feature more responsive
Release Notes for 9.09.02.5096
ClientCare
CARE-8544 : Accommodation Balance reporting updates.
Menu Item: ClientCare > Processing > Refundable Accommodation Balance ReportingAccommodation Balance Reporting has been updated to improve accuracy and compliance by refining agreement type logic, excluding respite clients from reporting, and enhancing clarity around movement reasons.
Details:
- Updated Refundable Accommodation Balance Reporting to exclude Respite clients from reporting, with Movement Reason automatically set to Do Not Report.
- Refined Agreement Type determination logic:
- NOT_NEEDED when the client is Respite or when Agreement Amount (DepositAmount) is 0.
- NO_DEPOSIT when Opening Balance = 0 and Closing Balance = 0.
- UNDECIDED when no Agreement Value exists, but a deposit has been paid
- UNDECIDED when the Care Recipient is undecided on whether to pay a RAD/RAC accommodation balance
- RAD for Refundable Accommodation Deposit.
- RAC for Refundable Accommodation Contribution.
- Enhanced Movement Reason logic:
- Do Not Report when the contract ended before the reporting period.
- No Change when Start Balance equals End Balance.
- Paid In when Start Balance = 0 and End Balance ≠ 0.
- Full Refund when Start Balance ≠ 0 and End Balance = 0.
- Additional movement types (Receipt, Drawdown, Interest, Partial Refund, Not Set) are determined based on the last transaction.
- Added a tooltip to the Movement Reason field explaining the expected value and its meaning to improve user understanding.
These changes improve reporting consistency and align accommodation balance submissions with current business rules.
ClientCare, HomeCare
CARE-8584 : If fetching of correspondence pdf fails, try again with guid in caps.
Services Australia updated the Correspondence endpoint to require uppercase GUIDs, enhanced the correspondence fetch process.
HomeCare
CARE-8497 : Claim values disappear when times are added.
Menu Path: HomeCare > Processing > Support at Home Service EntryFixed an issue where the Claim Price per Unit was cleared after entering From and To times in the Support at Home Service Entry screen.
Details:
- Previously, the Claim Price per Unit was correctly populated when a Service Type was selected but was cleared after entering From and To times.
- The logic has been corrected so that entering or updating time fields no longer removes the Claim Price per Unit.
CARE-8551 : Sah Entry: ensure all numeric fields are rounded at time of entry in to the screen.
Menu Item: HomeCare > Dashboard > Support at Home > SaH Service EntryAll numeric fields in the Support at Home Service Entry screen are now consistently rounded at the point of entry to ensure accurate calculations and data storage.
Details
The following numeric fields are rounded at entry:
- Units
- Cost Price per Unit
- GST Amount
- Total Cost
- Total Markup (Added Charge)
- Markup (Added Charge) per Unit
- Claim Price per Unit
- Total Claim
CARE-8572 : Improvements to Sah Claiming UI.
The Support at Home claiming interface has been refined to improve consistency and usability, with clearer selection controls and easier navigation between claims.
CARE-8576 : Improvements to the SAH Claim Test.
Improvements to the SaH claim test to improve the claiming process.
CARE-8586 : Delete invoice only happens if the invoice is in Submitted.
Invoice deletion is now supported for both Open and Submitted invoices, removing the previous restriction that allowed deletion only after submission.
CARE-8589 : SaH Entry: After clicking Save and Add, the new Item cannot be saved.
Menu path: HomeCare > Processing > Support at Home > Support at Home Service EntryMenu path: HomeCare > Processing > Support at Home > SaH Care Management Entry
Menu path: HomeCare > Processing > Support at Home > SaH Third Party Purchase Entry
Resolved an issue where using Save & Add prevented the next Support at Home item from being saved, even after completing required fields.
Details:
- Previously, after clicking Save & Add, the subsequent item could not be saved because the Save buttons remained disabled.
- The behaviour has been corrected so that after Save & Add, completing the required fields (such as Client) correctly enables the Save actions.
Users can now continue entering and saving multiple items consecutively without interruption.
CARE-8590 : Timeout increase when sending to SaH Claims to Services Australia.
Menu Item: HomeCare > Dashboard > Support at Home > SaH Claiming Previously, the call would time out after 100s if SA had not finished processing the claim. This has been increased to 10 minutes
Release Notes for 9.09.02.5091
HomeCare
CARE-8549 : SAH Claiming: Improvements to the Send Claim screen.
Menu Item: HomeCare > Dashboard > Support at Home > SaH Claiming- The Make Claim buttons at the bottom of the screen have been combined into one.
- Advanced tools have been added to allow step by step Upload, Submit, and Finalise Claim steps to be completed where necessary.
CARE-8579 : SaH Claiming: Add ability to Reverse a Completed Claim.
Menu Item: HomeCare > Dashboard > Support at Home > SaH ClaimingA new Reverse Claim feature has been added to the Claiming screen, allowing you to “Undo” or Reverse a claim.
Right click on the Claim ID of a Completed claim to display a Reverse Claim option.
Selecting this option creates and then sends a new Claim which is a full reversal of the original claim.
Items claimed in the original claim can then be edited and claimed again later.
Release Notes for 9.09.02.5089
ClientCare, HomeCare
CARE-8577 : ACWS Features in Service Provider Maintenance can set incorrect information on Client records.
Menu Item: Reporting > Dashboard > Maintenance > Service ProviderThe Aged Care Web Services features on the Service Provider maintenance screens may update Care Systems client records with incorrect information in some cases.
This issue has now been resolved.
Release Notes for 9.09.02.5085
HomeCare
CARE-8571 : Support at Home Claiming: Relax checks due to Services Australia API error.
Menu Item: HomeCare > Dashboard > Support at Home > SaH ClaimingWhen sending Support at Home claims to Services Australia, Care Systems automatically compares Services Austalia’s response to the value sent, to ensure all the fields in the claim are received correctly.
Unfortunately, a bug in the Services Australia API means that the response received does not contain valid values in the Wraparound Code field, amongst others.
To allow the claim to be sent, some validation has been removed, and now only the following fields are validated for each Invoice Item:
- Care Recipient ID (e.g. 0412345678)
- Aged Care Service ID (e.g. SERV-0062)
- Service Delivery Date (e.g. 1/11/2025)
- Quantity (e.g. 0.5)
- Price per Unit (e.g. $89.50)
- Invoice Item Unique Identifier (unique identifier generated by Care Systems)
- Last Changed At timestamp
Release Notes for 9.09.02.5083
HomeCare
CARE-8522 : Allow attachment of documents to Support at Home Entry records.
Menu path: Settings > Configuration > Email & Web Services > Document TypeMenu path: HomeCare > Processing > Support at Home > Support at Home Service Entry
Menu path: HomeCare > Processing > Support at Home > SaH Care Management Entry
Menu path: HomeCare > Processing > Support at Home > SaH Third Party Purchase Entry
Support at Home entry records now support document attachments.
The attachment icon is displayed to the left of the item list.
On the SaH Purchase Entry screen, the attachment icon is also visible at the top of the Purchase entry screen.
Five new standard Document Usage types and five Document Type records have been added to the system to support SaH attachments.
Document Usage types:
- Support at Home Supplier Invoice
- Support at Home Supplier Quote
- Support at Home Prescription
- Support at Home Late Submission
- Other Support at Home Document
Document Types:
- SAH-INVOICE - Support at Home Supplier Invoice
- SAH-QUOTE - Support at Home Supplier Quote
- SAH-PRESCR - Support at Home Prescription
- SAH-LATE - Support at Home Late Submission
- SAH-OTHER - Other Support at Home Document
CARE-8548 : ClientCare Draft Batch Reports: Display up to two decimal places in the Quantity/Units field.
Menu path: HomeCare > Dashboard > Support at Home > SaH ClaimingMenu path: ClientCare > Processing > Period Billing
Menu path: ClientCare > Processing > Update Deposits and Bonds
The Draft Batch report now displays Units to two decimal places.
Release Notes for 9.09.02.5077
ClientCare
CARE-8516 : Update Residential Subsidy Calculation to incorporate Hotelling Contribution and Non-Clinical Care Fee reductions.
Menu Item: ClientCare > Processing > Subsidy Estimate and ReconciliationCalculations for estimated Hotelling Contribution and Non-Clinical Care Fee subsidy reductions have been added to the existing Means Tested subsidy reduction calculations.
For the month of November, Hotelling Contribution and Non-Clinical Care Fee reductions will be calculated as Means Tested Subsidy Reductions, until examples of the November Payment Statement have been received, and the subsidy estimate calculation can be updated to match the calculation and subsidy codes used on the Payment Statement.
CARE-8546 : Residential Entry Events: Update to "Receiving Care Prior to..." field.
Menu Item: ClientCare > Maintenance > Online Claiming > Event ManagementThe existing field previously called "Was receiving care prior to July 2014" has been repurposed by Services Australia to record whether a Care Recipient received care before 1 November 2025.
The label on the Entry Event has been updated to reflect this. The new label is "Received care prior to Nov 2025."
Further changes are pending to update the default value for this field. In the short term, set this field to Yes when a resident is being admitted under pre-1 November admission rules.
HomeCare
CARE-8436 : Support at Home Third Party Purchase Entry.
Menu Item: HomeCare > Processing > Support at Home > SaH Third Party Purchase EntrySupport for multi-line third party purchase entry has been added to make entry and reconciliation of complex third party invoices easier.
CARE-8542 : Error when Checking Status on a claim.
Release Notes for 9.09.02.5058
ClientCare
CARE-8534 : Accommodation Balances Reporting: Update to RAD/RAC setting.
Menu Item: ClientCare > Processing > Refundable Accommodation Balance ReportingThe RAD and DAC setting on the Accommodation Balance report was being sent to Services Australia with the wrong value. Dollar values reported were not affected.
This issue now has been resolved
Release Notes for 9.09.02.5056
ClientCare, HomeCare
CARE-8532 : Improvements to Client Details loaded from ACWS.
Menu Item: ClientCare > Maintenance > People > Resident The information on the Funding tab that is loaded from ACWS has been improved
Release Notes for 9.09.02.5047
ClientCare
CARE-8519 : Balance report fails to send when departed in the month.
Menu Item: ClientCare > Processing > Refundable Accommodation Balance Reporting Fix to a problem identified in the Accommodation balance report where the effective date for departed residents was being set as the last day of the month, resulting in an error from Services Australia - {{ZEVTREGCARE_EVT/249 - No permanent care entry event exists - cannot register this event.}} This has been corrected to set the departure date as the effective date.
Release Notes for 9.09.02.5040
HomeCare
CARE-8470 : HomeCare: Dashboard and Processing Menu updated to include SaH menu items.
Menu Item: HomeCareThe HomeCare Dashboard and Processing menu have been updated to include Support at Home sub-menus, and other items have also been grouped together.
Release Notes for 9.09.02.5025
ClientCare
CARE-8502 : Residential Entry Events: Update to Validation Logic for "Means Testing Opt In" field.
Menu Item: ClientCare > Maintenance > Online Claiming > Event ManagementThe Entry Event has been updated so you can set the “Means Testing Opt In” flag for Resident who entered care after 2014. This is a new business rule post-November 2025.
ClientCare, HomeCare
CARE-8499 : Funding details not loading for some clients.
Menu Item: ClientCare > Maintenance > People > ResidentMenu Item: HomeCare > Maintenance > Client
Funding Details records were not displaying for clients with a leading 0 in the Care Recipient ID recorded in the client maintenance screen.
This issue has now been resolved.
Release Notes for 9.09.02.5020
ClientCare
CARE-8491 : Accommodation balance report improvements.
Menu Path: ClientCare > Processing > Refundable Accommodation Balance ReportingThe Accommodation Balance Report has been updated to improve accuracy and clarity by including departure information, correcting reporting logic, and updating key labels. Details:
- Updated report logic to set residents who departed prior to the month to not send.
- Applied rules to exclude residents with Movement Reason = Do Not Send from the Total Reportable Balance.
- Updated header label “Total End Balance” to “Total Reportable Balance”.
- Corrected the report grid so that it no longer displays in Finalised form when the period has not been finalised.
HomeCare
CARE-8492 : Claim Price doesn't carry over in SaH Care Management.
Menu Items: HomeCare > Processing > SaH Care Management Claim Entry Previously, if the claim price was overwritten and the field pinned, the claim price would be $0 when creating the next record. This has now been fixed, so when creating the next record, the overwritten claim price is carried over in the new record.
Release Notes for 9.09.02.5016
ClientCare, HomeCare
CARE-8458 : Change Leave Records Sort Order to Show Most Recent First.
Menu Path : ClientCare > Maintenance > People > Resident > Contracts > Leave & Location HomeCare > Dashboard > Clients & Staff > Client > Contract > Leave & Location
Sort order of resident/client records updated to show most recent at the top of the list.
HomeCare
CARE-8493 : SaH Service Entry browse list doesn't show new Batch Description when changing the description.
Menu path: HomeCare > Processing > Support at Home Service EntryFix to refresh the browse list so any changes made in the Service entry screen are reflected in the list.
Release Notes for 9.09.02.5004
ApplicationServer
CARE-8483 : Implement integration to allow import of care management tasks.
Menu Item: Application Service APIA new endpoint {{/api/homecare/sahcaremanagement}} has been added to the Care Systems application service.
For more information regarding this feature, please contact Care Systems.
HomeCare
CARE-8482 : Employee Availability records may cause employee to be shown as Unavailable on a later date.
Menu path: HomeCare > Dashboard > Processing > Daily Service ProcessingMenu path: HomeCare > Dashboard > Clients & Staff > Employee Roster Mgmnt > Availability tab
When an employee has an unavailable period that occurs on a single day, the employee may show as Unavailable in the HomeCare scheduling screen on the same day in a later week. This issue has now been resolved.
CARE-8486 : SaH Claiming fields: Problem with load of Item & Wrapround Unit Types for existing records.
Menu path: HomeCare > Processing > Support at Home Service EntryMenu path: HomeCare > Dashboard > Processing > Daily Service Processing > Edit Service > Support At Home Claiming tab
Menu path: HomeCare > Dashboard > Clients & Staff > Client > Contracts > Schedule > Edit Template > Support At Home Claiming tab
Menu path: HomeCare > Maintenance > Service Type > SaH Defaults tab
If a Wrapround is chosen with multiple units the Unit chosen will be cleared the next time the screen is opened.
This issue has now been resolved.
CARE-8487 : SaH Service Entry: Re-opening an Item with no Pricing Rule may result in Claim Value being adjusted.
Menu path: HomeCare > Processing > Support at Home Service EntryIf a Support at Home Service Item record has no Pricing Rule, when the record is reloaded, the Claim Price per Unit and Claim Value may be recalculated based on the first valid claiming rule forthe Service Type found. This issue has now been addressed, so that the screen does not attempt to select a Pricing Rule when reloading records which do not have one.
Release Notes for 9.09.02.4997
HomeCare
CARE-8474 : Service Listing sort order.
Menu path: HomeCare > Dashboard > Reports > Service ListingChanged the sort order in the Service listing report to Date and Time. Details:
- The report has been updated to sort services first by Service Date (ascending).
- When multiple services occur on the same date, they are now sorted by Service Start Time (ascending) for clearer readability.
RostCare
CARE-8445 : Costed Roster Report showing bank details.
Menu Path: RostCare > Reports > Costings > Costed RosterPreviously, the Costed Roster report in RostCare displayed full employee bank account numbers on both the screen and printed report. This was inconsistent with the masking applied in the Working Journal within PayCare.
- The report has been updated to apply the same masking logic used in PayCare.
- Employee bank account numbers now show only the first two and last digits, with all other digits masked using asterisks.
- The masking is applied consistently across both the on-screen view and printed version of the Costed Roster report.
Release Notes for 9.09.02.4987
ClientCare
CARE-7678 : Amount to drawdown is not showing a correct rate as in Billing Rates Maintenance.
Menu Item: HomeCare > Dashboard > Clients & Staff > Client > Deposit & DrawdownMenu Item: HomeCare > Dashboard > Clients & Staff > Client > Additional FeesMenu Item: HomeCare > Maintenance > Billing RatesCorrected the logic used to display drawdown amounts so the latest applicable billing rate is shown based on the effective date, matching what is used in billing and Additional Fees.
CARE-8443 : Resident doesn't show up in the accommodation balance if they enter care on the last day of the month.
Menu Item: ClientCare > Processing > Refundable Accommodation Balance Reporting Fixed an issue where clients admitted on the last day of the month were excluded from the Refundable Accommodation Balance Reporting screen for that period.
ClientCare, HomeCare
CARE-8464 : Rename Admission Rules for Aged Care Reforms.
Updated Admission Rule Labels and Ordering for Aged Care Reforms Details:
- Renamed “ACFI – Post July 2014” to “AN-ACC” to align with current residential aged care funding models.
- Renamed “HomeCare Package Rules” to “Support At Home” .
- Reordered the Admission Rules list to prioritise these items.
HomeCare
CARE-8369 : Incorrect service hint text is displayed after editing or shortening a client’s leave period.
Menu path: ClientCare > Maintenance > Resident Menu path: HomeCare > Maintenance > Client Previously, when a client’s leave period was edited or shortened, the system continued to display outdated service hint text based on the original leave range.
The hint text logic has been corrected to reflect the most recent leave period details after any modification.
CARE-8403 : Add New Screen "Support at Home Service Entry".
New Menu Item: HomeCare > Processing > Support at Home Service EntryIntroduced a new screen for Support at Home Service Entry to support structured entry and workflow management for 2025 reforms. Details:
The screen layout is structured into four main areas, based on proven concepts from the LegiCare Transaction Entry screen:
1. Toolbar
- Includes Approve button with icon logic based on Batch Status:
- Open: Tick icon, label “Approve”
- Approved : Crossed-out tick, label “Unapprove”
- Claimed : Greyed-out tick, label “Approve”
- Includes Filter button (when search is active), supporting:
- Filter by Batch Status: Open (default), Approved, Claimed, All
- “Show my batches only” toggle (CreatedBy = current user)
2. Search List
- Format based on PO listing with:
- Top Line : Sequence Number
- Top Line : Status
- Second Line: Batch Description
3. Batch Header
- Displays metadata such as:
- Batch ID and Status
- Created by / Last edited by info
- Period, Batch Source, Batch Type
- Description
4. Group & Item List
- Group Line includes:
- Delete icon, sequence number, group date
- Supplier Name & Group Description
- Quote, PO, Invoice numbers
- Total Claim Value
- Item Line includes:
- Care Recipient ID
- Client Name (PersonID)
- NAPS ID
- Service Type Code + Service Name (e.g., DA: General House Cleaning)
- Claimed Value
You can add or edit the Items in the list, the New Item screen contains the ability to Save and add another for fast data entry
CARE-8435 : SaH Care Management Claim Entry.
Menu Item: HomeCare > Processing > SaH Care Management Claim EntryIntroduced a screen for entering Support at Home Care Management claims, based on the existing Service Entry interface but with streamlined logic and layout tailored for care planning and monitoring activities. Details:
- The new screen mirrors the layout and workflow of the Support at Home Service Entry screen, with tailored modifications for care management.
- The Batch Header is pre-set with {{Batch Type = Care Management}}; other fields remain consistent with Service Entry.
- Group line includes:
- Group Date
- Care Recipient full name with ID
- NAPS ID
- Group Description (based on a short, standardised list)
- Total hours in {{x.xxhrs}} format
- Claim Value
- Item line (second line) displays a multi-line Description.
- Care Recipient lookup functions as per Service Entry.
- Third Party Purchase is hidden and automatically set to No.
- Service Type and Aged Care Service Type are pre-filled and read-only, limited to entries linked to Service ID {{SERV-0018}}.
- Two description fields:
- Activity: dropdown sourced from a configurable lookup list (not hardcoded).
- Description: expanded to support up to 4 lines.
- Service Date included without time fields
- Pricing Rule is read-only and auto-filled from the first match in the selected Service Type.
- Contribution details are read-only and defaulted to {{Clinical / 0%}}.
- The More Details section includes only:
- Late Submission Reason
- Late Submission Justification
This screen simplifies entry of care management claims in accordance with Support at Home 2025 reforms.
System
CARE-8441 : Exception in Permissions screen.
Menu path: Settings > Security > Access Control > Screen PermissionsException in Permissions screen has been resolved.
CARE-8456 : Enable Background loading of ACWS data by default.
Background loading of ACWS data is now enabled by default to support 2025 reforms, with time configuration settings corrected for improved scheduling.
Release Notes for 9.09.02.4964
HomeCare
CARE-8438 : Support at Home Charges: Approved charges cannot be Unapproved.
Menu Item: HomeCare > Processing > Support at Home ChargesIn some situations service charges could not be Unapproved using the right-click menu. This issue has now been resolved.
CARE-8439 : HomeCare: Support at Home Charges added to Dashboard.
Menu Item: HomeCare > Dashboard > Processing > Support at Home ChargesA new Menu Item Support at Home Charges has been added to the Processing group on the HomeCare dashboard page.
This menu item is used to manage Support at Home Service Charges that will be used within the new Support at Home Claiming process.
Previously, the equivalent Home Care Package charges were viewed, approved and managed in the Client Charges screen.
Release Notes for 9.09.02.4948
ClientCare
CARE-8080 : Allow submission of Accommodation Balance report to Service Australia.
Menu Path: ClientCare > Processing > Accommodation Balance ReportingYou can now submit finalised months to Services Australia. The first month you will be able to submit is November 2025 after it is finalised in December.
HomeCare
CARE-8417 : Update Home Care Package references to Support at Home.
Updated specific references from "Home Care Package(s)" and "HCP" to "Support at Home" and "SaH" across key screens to reflect 2025 aged care reform terminology, while preserving HCP references where still applicable. Detail:
- Updated Funding Type enumeration from Home Care Packages to Support at Home in the following locations:
- HomeCare > Dashboard > Maintenance > Service Type > Charges and Payments > Funding Type
- HomeCare > Processing > Support at Home Charges > Filters > Funding Type (also the funding type in the grid).
- Reporting > Dashboard > Maintenance > Service Provider > Funding Type
- HomeCare > Dashboard > Processing > Client Charges > Filters > Funding Type (also the funding type in the grid)
CARE-8426 : Client Charges screens - add more options to update charge status.
Menu Item: HomeCare > Dashboard > Processing > Client ChargesMenu Item: HomeCare > Processing > Support at Home ChargesA new More Actions button has been added to this screen, to allow status of selected charges to be updated without right clicking on a charge in the list.
In addition, some changes to the right click menu have been made to address an intermittent issue where the some right click menu options were not available to select.
Release Notes for 9.09.02.4927
ClientCare
CARE-8367 : Improvement for Adjustment Billing.
Resolved an issue where enabling drawdown for Additional Fees after a billing run caused the system to incorrectly generate daily drawdowns instead of a single grouped entry for the billing period.
CrediCare
CARE-8163 : Show fields for BPay Batch on the Supplier Maintenance Screen.
Menu Item: CrediCare > Maintenance > Suppliers Menu Item: CrediCare > Processing > Add Transaction When selecting the BPay Batch as the payment type in Supplier Maintenance Screen, the BPay Biller Code and BPay Reference fields are now visible and editable. These details will automatically appear when adding a new invoice for the supplier.
Release Notes for 9.09.02.4922
ClientCare
CARE-8224 : The RAD Retention amount should appear in the RAD column in the Accommodation Balance Report.
Menu path: ClientCare > Processing > Refundable Accommodation Balance ReportingMenu path: ClientCare > Reports > Deposits & Bonds > Refundable Deposits Register Summary
Adjusted the Refundable Accommodation Balance Report to correctly display RAD Retention (Fee Type 208) amounts in the dedicated 'Retention' column.
HomeCare
CARE-8394 : Create new screen "Support at Home Charges".
Menu Item: HomeCare > Dashboard > Processing > Support at Home ChargesA new Support at Home Charges screen has been added to manage Support at Home Charges. Other charges that are applied directly to clients' Fee Accounts, such as CHSP and Private client charges will continue to be managed via the existing Client Charges screen.
CARE-8395 : Add more Charge Rules to Service Type maintenance.
Menu Item: HomeCare > Dashboard > Maintenance > Service TypeEnhancements were made to the Charges and Payments tab of the Service Type screen to support a new costing rule and improve unit-based field labels for length and rate values. Details:
- A new costing rule option, Split by Time Range, has been added to the Charges and Payments tab.
- When Split by Time Range is selected, Start Time and End Time fields become visible.
- Minimum Length and Maximum Length labels have replaced previous time-based labels, and their fields have been converted from Time to Integer.
- A dynamic label appears next to these length fields:
- Displays "minutes" when the Unit Type is Per Hour.
- Displays "kilometres" when the Unit Type is Per KM.
- The label next to the Rate field remains blank unless the Unit Type is Per KM.
CARE-8399 : Updates to SaH fields in Service Type, Task Template, Task Schedule services.
Menu Item: HomeCare > Dashboard > Maintenance > Service TypeMenu Item: HomeCare > Dashboard > Clients & Staff > ClientMenu Item: HomeCare > Dashboard > Processing > Daily Service ProcessingUpdates were made to the Support at Home tab across Service Type, Task Template, and Task Schedule screens to improve usability, including sorted dropdown lists and a new blank option for funding source selection.
Details:
- The Item, Wraparound, and Health Professional dropdown lists are now sorted by Code for easier navigation.
- A blank option has been added to the Claim from Funding Source field, allowing it to remain unselected if needed.
- Assistive Technology is no longer pre-selected as the default value.
RostCare
CARE-8375 : Exception occurs after clicking delete in Roster Replacement.
Menu path: HomeCare > Processing > Roster ReplacementsMenu path: RostCare > Processing > Employee > Roster ReplacementsFixed a system error that occurred when deleting a newly generated unassigned shift without refreshing the screen after applying a leave replacement in Roster Replacement.
RostCare, TimeCare
CARE-8378 : An exception occurs when clicking Edit Shift after placing an employee on leave in Roster/Attend Matching.
Menu path: RostCare > Dashboard > Manage current periods > Roster/Attend MatchingMenu path: TimeCare > Dashboard > Processes > Roster/Attend Matching
Resolved an issue where editing a shift after placing an employee on leave in Roster/Attend Matching could cause an exception due to inconsistent leave type handling.
System
CARE-6532 : Upgrade telerik to version 2024.
Upgraded Telerik controls to the 2024 version to address known issues and ensure continued compatibility with PDF, Excel, Word, grid, and calendar components.
CARE-8205 : Add support for JPXDecode to PDF Viewer.
Added support for JPXDecode image compression to the PDF Viewer to ensure PDFs from external providers, display correctly.
Release Notes for 9.09.02.4920
HomeCare
CARE-8406 : Error when creating a new Staff Only service.
Menu Item: HomeCare > Maintenance > Staff Only ServicesMenu Item: HomeCare > Dashboard > Processing > Daily Service Processing > New Button
When creating a new Staff Only service from the Staff Only Services maintenance menu item, an error “DataPortal Update Failed (invalid parameter type)” may be displayed.
When creating a new Staff Only service in DSP using the New button the Save button may not respond and the new record may not be created.
This issue has now been resolved
Release Notes for 9.09.02.4913
ClientCare
CARE-8309 : Refresh button in RAD Balance Reporting reverts to the previous month.
Menu path: ClientCare > Processing > Refundable Accommodation Balance ReportingFixed an issue where clicking the Refresh button in RAD Balance Reporting caused the view to shift to the previous month instead of updating the current selection. Details:
- The Refresh button now correctly maintains the currently selected month.
CARE-8334 : More Improvements to the Refundable Deposits Register Summary Report.
Menu Item: ClientCare > Reports > Deposits & Bonds > Refundable Deposits Register SummaryUpdated the Refundable Deposits Register Summary to hide termination details when Flatten is enabled, while ensuring all data remains accessible in Excel exports. Details:
- When Flatten = YES, the Termination Details line is now hidden from the on-screen and PDF report output.
- When exporting to excel, the Termination Details are now shown on the Primary line. This happens both when the report is flattened and not flattened
- When Flatten = NO, the Termination Details line is shown as a separate row, and also embedded in the primary line for Excel export purposes.
CARE-8351 : Restrict Workfile posting to CDC Account after SaH Cutover Date.
Menu Item: ClientCare > Processing > Work File EntryMenu Item: ClientCare > Processing > Work File PostingWhen posting ClientCare workfiles, a check has been added to ensure that CDC Account transactions are not posted on or after the Support at Home (SaH) Commencement Date.
All transactions relating to SaH are generated automatically via the Support at Home Claiming mechanism, and no manual transactions should be added to the CDC Account once SaH has commenced.
CARE-8352 : Restrict Billing Engine for CDC account after Cutover date.
Menu Item: ClientCare > Dashboard > Clients & Processing > Period BillingRestricted CDC billing in the Period Billing screen for all transactions, service charges, and billing rates dated on or after the Support at Home Cutover Date. Details:
- Implemented new logic to restrict CDC Account transactions, service charges, and billing rates in Period Billing for dates on or after the SaH Commencement Date.
- The following are now excluded when the relevant ledger, service, or rate period is on or after the SaH Cutover:
- CDC Account transactions
- CDC service charges
- CDC billing rates
CARE-8353 : Restrict Client Charges for CDC account after Cutover date.
Menu Item: HomeCare > Dashboard > Processing > Client ChargesClient Charges for CDC accounts are now excluded from the Client Charges screen for service dates on or after the Support at Home Cutover Date.
Details:
- The screen now excludes all CDC account charges for service dates on or after the SaH Commencement Date.
- Fee account charges continue to display as normal after the cutover date.
- Charges dated prior to the cutover remain fully visible for CDC and fee accounts.
CARE-8357 : Rename NWAU Rate to AN-ACC Price.
Menu Item: ClientCare > Maintenance > Financial > Funding Rates The NWAU Rate field has been renamed to “AN-ACC Price” to align with current terminology and funding documentation.
CARE-8366 : EFTs now support multiple rules to different bank accounts.
Menu Path: ClientCare > Dashboard > Clients & Processing > ResidentThe EFT Generation has been improved so that EFT rules with different bank accounts is supported.
ClientCare, HomeCare
CARE-8359 : Add Funding Data to the Client Maintenance Screen.
Menu path: HomeCare > Maintenance > Client > Contracts > FundingMenu path: ClientCare > Maintenance > People > Resident > Contracts > Funding
A new Funding tab has been added to the Client Maintenance screen, displaying key Support at Home and aged care funding data from ACWS in read-only expandable sections.
Details:
- A new Funding tab has been introduced between the Summary and Details tabs on the client contract screen in both HomeCare and ClientCare modules.
- The tab displays ACWS-sourced data across multiple expandable sections, including:
- Support At Home Entries & Departures
- Support At Home Classifications
- Support At Home Individual Contribution Rates
- Support At Home Oxygen Supplements
- Other Supplements
- AN-ACC Classifications
- Client Assessments & Assessment Care Details
- Approved Service Types
- Care Extensions
- Packages
- Each section is only shown if data exists for the client.
HomeCare
CARE-8119 : Add Support At Home fields to the service template screens.
Menu Path: HomeCare > Client > Contract > ScheduleSupport at Home fields have been added to the Service Template screen to align with 2025 Aged Care Reforms, using the same structure and logic as the Service Type screen enhancements.
CARE-8329 : Exclude deleted services from the Estimated charges section on Client Estimate Report.
Menu Item: HomeCare > Reports > Home Care Packages Client Account EstimateThe Client Estimate Report now excludes estimated charges for future service records that have been deleted, ensuring more accurate projections. Details:
- The report logic has been updated to exclude any service records that are marked as inactive or deleted.
- Only active future services are now considered in the estimate, aligning the report output with actual planned service delivery.
CARE-8349 : Add Support at Home Defaults tab to Service Type maintenance screen.
Menu Path: HomeCare > Dashboard > Maintenance > Service TypeA new "SaH Defaults" tab has been added to the Service Type maintenance screen, allowing users to preconfigure key Support at Home invoice and claiming fields in line with the 2025 Aged Care Reforms. Details:
- This tab allows configuration of default values required for Support at Home (SaH) invoicing, reducing manual entry on Service Templates and individual Service records.
- Fields are grouped into logical sections:
1. Service Information 2. Item and Wraparound Details 3. Supplier Details 4. Claim Value and Contributions 5. Prescribed Services 6. Late Submissions 7. Attachments
- All logic, dependencies, and enablement rules are implemented based on:
- Service ID groupings (e.g. Home Modifications, Assistive Technology)
- Delivery methods (Third Party, Loaned, Purchased)
- ACWS data requirements
- Conditional attachment rules
- Warnings for missing required descriptions and mismatched unit types
CARE-8350 : Add Support At Home Cutover Date setting.
Menu Item: HomeCare > Setup > General SettingsWe have added a date that represents when Support At Home Starts. This will be used to turn certain behaviours on and off.
CARE-8358 : Add new Charge Rules to Service Type maintenance.
Menu Item: HomeCare > Dashboard > Maintenance > Service TypeNew fields for minimum/maximum service length and configurable charge mechanisms have been added to the Service Type maintenance screen to support 2025 New Reforms pricing rules. Details:
- Added two new time fields next to Start Time / End Time on the Service Type screen:
- Minimum Service Length (default: blank)
- Maximum Service Length (default: blank)
- Introduced a new dropdown field under the Charges section labelled Charge Mechanism, with the following options:
- Efficient Price (default for existing records)
- Cost Price plus Amount
- Cost Price plus Percentage
- When Cost Price plus Percentage is selected:
- The Rate field label changes to "Percentage of Cost Price"
- A percentage symbol (%) is displayed within the Rate input field for clarity
CARE-8374 : Identifier shown on the QR Code Output should also follow the Program Option.
Menu Path: HomeCare>Processing>Generate Progress Note QR CodeThe program option which controls whether to show either the Care Recipient ID or the Client ID (Switch.HomeCare.ProgressNoteSubmissionClientIdentifier) when using the QR code functionality has been extended so the same identifier is shown on the to the QR Code output and the QR Code submission page.
CARE-8391 : Add Support At Home fields to the service instance screens.
Menu Path: HomeCare > Daily Service Processing > Edit Service screensSupport at Home invoice-related fields have been added to the Edit Service screens for both scheduled and group-based services, aligning with 2025 Aged Care Reforms and using the same structure as the Service Template screen implementation. Details:
- A new Support at Home Claiming tab has been added to the Edit Service screen for scheduled services, positioned between the Details and Attendance tabs.
- The layout and fields in the Support at Home Claiming tab match the implementation used in the Service Template screen.
- Fields include service ID, participant contribution category, item/wraparound selections, supplier details, pricing and contribution calculations, prescribed service information, late submission details, and attachment requirements.
- These changes ensure service-level claiming details can be recorded in compliance with the Support at Home invoice requirements.
PayCare
CARE-8291 : Improvements to validation warnings.
Updated the validation warning messages for ATO submissions to improve clarity, correct grammar and punctuation, and replace technical terminology with user-facing language.
PurchaseCare
CARE-8332 : When Reverse Delivery is done too quickly it causes an invalid Order state.
Menu path: PurchaseCare > Deliveries > Reverse DeliveriesAn issue was identified where in some circumstances, reversing a delivery caused an error. This has now been fixed.
System
CARE-8360 : Retrieve ACWS data for clients regularly.
Menu Item: ClientCare > Maintenance > Online Claiming > Service Provider A Program Option has been added to retrieve ACWS data overnight. This is off by default. It can be manually retrieved on the Service Provider Screen.
TimeCare
CARE-8380 : New Default URL for Nexus Devices.
Menu Item: TimeCare > Setup > Attendance DatabaseThe default URL for nexus devices has been updated to their new endpoint of +https://api-nexus.peoplekey.com/+
The ODBC field on the “Attendance Database” record has been updated to “Connection Info”
Release Notes for 9.09.02.4866
Auditing
CARE-8292 : Add Audit Pack report to Audit menu.
Menu Item: Audit > Finance > Audit Pack Excel ReportRenamed “Creditors” to “Finance” in the Audit menu and dashboard, and added a new Audit Pack Excel Report with date range selection and default file path. Enhancements:- Renamed “Creditors” to “Finance” in both the Audit menu and Audit dashboard heading.
- Added “Audit Pack Excel Report” below the Supplier Creation Report in the Finance menu (with path reference “Finance > Audit Pack Excel Report”)
ClientCare
CARE-8306 : Add a page break when printing double sided.
Previously, when printing statements double-sided, the next client’s statement could start on the back of another client’s page. Added a program option to ensure each client's statement starts on a new page when printing double-sided, preventing overlap and reducing paper waste. Enhancements:
- Introduced a new program option Switch.ClientCare.Statements.AddBlankPages to enable page breaks between clients.
- When enabled, each client or resident's statement now starts on a new page to support proper double-sided printing.
- Applies to the following reports and email templates:
- Home Care Package Client Statement
- CDC Account Statement
- Statements by Email
- Client Tax Invoice by Email
- Change Statement by Email
- Deposit Debtor Statement
- Blank pages are intelligently handled to avoid unnecessary extra pages at the end of reports or for single-client runs.
HomeCare
CARE-7729 : HomeCare: assign screen process improvements.
Improved the performance of the HomeCare Assign screen by caching address distance calculations, ensuring faster loading without affecting existing functionality.
CARE-8272 : Only look for employee shifts in the Domain set on the Program.
Previously, HomeCare allowed service assignments using employee shifts across any domain, which could affect live payroll data in other areas. Added a program option to restrict service assignment to shifts within the Program’s domain, preventing unintended updates to shifts in other domains. Enhancements:- Introduced a new program option EnableItem.HomeCare.LimitToDomains to control shift assignment behaviour based on the Program's domain.
- When enabled, HomeCare limits service assignments to only those shifts and employees within the domain set on the Program's Rostering tab.
- When disabled, existing behaviour is retained, allowing assignments across all domains without restriction.
CARE-8297 : Add fields to QR code progress note submission page.
Enhanced the QR Code progress note submission page with additional fields for organisation, service type, and follow-up. Also introduced a configurable option to display either Care Recipient ID or Client ID on the form. Enhancements- Previously, the QR Code progress note submission page did not capture the worker’s organisation or allow selection of service type.
- A new optional free-text field labeled “Your Organisation” has been added to capture the worker’s organisation.
- Organisation name is now displayed in the progress note modal after the worker’s name.
- A new optional dropdown labeled “Service Type” has been added, populated with the active service types for the selected client.
- The selected service type is now recorded in the note and displayed alongside other progress note details.
- The text of the progress note has been moved to the top of the note to improve visibility in the note list.
- A “Follow-Up” checkbox has been added to the submission form, which marks the progress note for follow-up when selected.
- A new program option {{Switch.HomeCare.ProgressNoteSubmissionClientIdentifier}} has been introduced to control the identifier shown on the QR code form.
- The form now defaults to displaying Care Recipient ID, with the ability to switch to Client ID via the program option.
CARE-8331 : QR Code report should find any HCP contract.
Previously, clients with multiple active contracts did not appear in the QR Code generation list if the relevant service contract was not first in the list. Updated QR Code generation to correctly identify active contracts for the selected service, even when not listed first. Enhancements:
- The QR Code generation logic has been updated to check all active contracts for the selected service, not just the first one.
- QR Code is now correctly generated when a client has an active HCP contract and the HCP service is selected.
- QR Codes are no longer generated for clients where the contract for the selected service is inactive.
RostCare
CARE-8273 : Report unallocated hours to a new column in the Performance Report.
Menu Item: RostCare > Reports > Employee > PerformanceIntroduced a new UNALLOCATED column in the Performance Report to capture unallocated hours. NOTE: The Total Hours column no longer includes hours that are classified as UNALLOCATED.
Enhancements:
- Added a new column labeled “UN-ALLOC” to the Performance Report to display unallocated hours.
- Unallocated hours are shown when a shift is set to not use the default day type and no alternate day type is specified.
- Unallocated hours in the UN-ALLOC column are excluded from the TOTAL column.
- Renamed the column header “Classification” to “Class”.
- Adjusted column widths slightly to fit the new column without introducing layout or scroll issues.
- Added a Total Unallocated figure at the bottom of the report.
Release Notes for 9.09.02.4850
ClientCare
CARE-8318 : In certain circumstances, the Check Care Recipient Ids logic is setting the Care Recipient Id to the Sparc value incorrectly.
Menu Item: ClientCare > Processing > Subsidy Estimate and ReconciliationIn the Check Care Recipient ID process within Subsidy Estimate and Reconciliation, the system was sometimes displaying the SPARC ID instead of Care Recipient ID. This issue has now been resolved, and the correct Care Recipient ID is consistently shown.
CARE-8333 : Refundable Accommodation Balance Reporting sometimes shows error when loading.
Menu Item: ClientCare > Processing > Refundable Accommodation Balance Reporting When there are Residents who do not have a Care Recipient ID, this sometimes was causing an error on load. This has been resolved.
HomeCare
CARE-8265 : Employee Roster Management > Calendar shows Monday to Monday.
Menu path: HomeCare > Dashboard > Clients & Staff > Employee Roster MgmntThe date range in the Employee Roster Management screen has been corrected to display Monday to Sunday (7 days), instead of the previous incorrect range of 8 days.
CARE-8293 : Update DEX File Generation screen results to exclude non-CHSP data.
Menu Item: HomeCare > Processing > Create DEX Bulk Data FileUpdate to the DEX File generation results to only show records that are directly related to the chosen outlet activities.
NOTE: This change requires that your CHSP Programs are linked to a Service Provider Record that has funding type set to “CHSP”. Services and Transactions will only be returned where this relationship exists:
CHSP Program > Service Provider Record > Funding Type: CHSP
The CHSP Program default Service Provider can also be linked to a valid DEX Outlet Activity.
The Outlet Activity linked to the default Service Provider for the Program in this way does not need to be correct for all services delivered under the program. The Outlet Activity can be overridden in the following places:
- The Client Contract (both scheduled services and recurring billing rate charges)
- The Service Template (scheduled services only)
- The Service Instance (scheduled services only)
HomeCare, PayCare, RostCare
CARE-5099 : Add more parameters to the Expired Qualification By Employee Report.
Updated menu path: - HomeCare > Reports > Employee Qualification Report
(Previously Expired Qualification by Employee Report) New menu paths:
- RostCare > Reports > Employee > Employee Qualification Report
- PayCare > Reports > Employee > Employee Qualification Report
- StaffCare > Reports > Training > Employee Qualification Report
To provide a more comprehensive view of employee qualifications, the existing “Expired Qualifications by Employee” report in HomeCare has been renamed and enhanced.
The new “Employee Qualification Report” offers multiple filtering options, allowing a greater flexibility and improved visibility of all employee qualifications, and not just expired ones.
Features implemented:
- Report parameters: Cost Centre, Employee, Qualication, Expiry Date, Effective Date, Classification, Employee Status, Employment Type, and Sort By.
- Report output data: Employee Code and Name, Classification Code and Description, Cost Centre Code and Description, Qualification Code and Description, Effective Date, Expiry Date, and Note.
PayCare
CARE-8282 : Ensure Leave Overpayment Report is consistent with Pay Screen results.
Menu Item: PayCare > Processing > Reports > Leave OverpaymentIn some cases, the Leave Overpayment Report would show a lower leave balance than the pay screen. The report has been updated to be consistent with the results shown in the pay screen.
RostCare
CARE-7997 : Update the Roster Replacement screen to enable users to create Leave Schedule records at the same time.
Menu path: - RostCare > Dashboard > Manage current periods > Roster Replacements > Shift Actions Tab
- HomeCare > Dashboard > Clients & Staff > Roster Replacements > Shift Actions Tab
Enhanced the Roster Replacement screen to allow users to create a Leave Schedule directly within the current workflow.
Users can now navigate to the Shift Actions tab and select a leave type from the Put Shift On Leave dropdown. When a leave type is selected, a checkbox will appear, allowing users to create a Leave Schedule entry directly from the screen.
Once the checkbox is selected, the relevant fields will be displayed for input:
- Certified (only for applicable leave types)
- Comments
- Paid PHNW
As usual, users can place the shift on leave using either the With Replacement Shift or the Without Replacement Shift option.
Release Notes for 9.09.02.4844
ClientCare
CARE-8328 : Drawdown of Multiple Additional Fees causing the drawdown to show daily on the Period Billing.
Menu Path: ClientCare > Processing > Period BillingAn issue had been identified on the statement where if than one billing rate existed with the draw down flags set, the draw down ledgers would not be collapsed into one record, resulting in a drawdown line per day. This has now been corrected so that each billing rate to be drawn down shows a lump sum for the period.
Release Notes for 9.09.02.4836
HomeCare
CARE-8276 : Travel parts remain after putting client on leave.
Menu path: HomeCare > Dashboard > Clients & Staff > Client Menu path: HomeCare > Dashboard > Processing > Daily Service Processing
Menu path: HomeCare > Dashboard > Processing > Service Attendance
Resolved an issue where travel parts were not removed when a client with back-to-back services was placed on leave.
CARE-8312 : Improvements to performance of Calendar control in Daily Service Processing Screen.
Menu Item: HomeCare > Processing > Daily Service Processing The Calendar Control’s performance has been improved.
PayCare
CARE-8319 : EnableHR payroll details not importing.
A small update to importing from EnableHR to correctly import the Payroll details
RostCare
CARE-5994 : Roster Report by Employee improvement to Hours Worked.
Menu Item: RostCare > Reports > Rosters > Management Rosters > By Employee The Hours Worked figure was incorrect if the misc break is over an hour. This has been resolved.
Release Notes for 9.09.02.4818
ClientCare
CARE-8305 : Balance Type is being calculated off of earlest history line instead of latest.
Menu path: ClientCare > Processing > Refundable Accommodation Balance ReportingResolved an issue in Refundable Accommodation Balance Reporting where the agreement type was incorrectly based on the first record in Deposit & Drawdowns, rather than the latest record.
ClientCare, HomeCare
CARE-8267 : Sequence contains no elements Exception in Client Maintenance.
Menu path: HomeCare > Dashboard > Clients & Staff > ClientResolved an issue on the Client Maintenance screen where navigation buttons (First, Prev, Last) caused a system exception after using the New or Delete button.
HomeCare
CARE-7302 : Cancelled Services Report.
Menu path: HomeCare > Reports > Cancelled Services ReportA new Cancelled Services Report is now available in the HomeCare module, allowing users to review and export a list of cancelled services.
- Report Range Parameters: Service Provider, Program, Date, Client ID, Employee ID, Service Type, and Cancellation Reason.
- Report Output Fields: Client ID, Program, Service Provider, Date/Time & Day of Week, Service Type, Cancellation Reason, Discount Rate, and Assigned Employee.
- If no date is selected, Date Parameter defaults to today.
- The report is sorted by Date/Time & Day of Week (ascending).
- The report includes the standard toolbar for exporting and printing.
CARE-7452 : Update Screens and Reports based on "Delivered As" Service Type for HomeCare Services.
Menu path: - HomeCare > Dashboard > Processing > Daily Service Processing
- HomeCare > Dashboard > Service attendance
- HomeCare > Dashboard > Service sign off
- HomeCare > Reports > Client Service History
- HomeCare > Reports > Daily Service List
- HomeCare > Reports > Daily Service List by Email
- HomeCare > Reports > Service Listing
- ClientCare > Reports > CDC Account > Home Care Package Client Statement
The “Delivered as” service type is now displayed in place of the original scheduled service type across the above reports and screens. The new format displays both service type as “Delivered As Service Type (Original Service Type)”.
CARE-7585 : New Client Notes report in HomeCare/ClientCare.
Menu path : HomeCare > Reports > Client NotesA new “Client Notes” report is now available in the Homecare module, providing detailed information on client notes recorded in the system.
Features Implemented:
- Range parameters: Client ID, Date Created, Date Updated, Note Type Code, and Created By Name
- Dropdown parameter: Urgency, Status, and Follow Up Request.
- Fields included in the report output: Client (Name & ID), Note Text, Created Date & Time, Created By, Urgency, Status, Follow Up, Last Updated, and Last Updated By.
- The report is sorted by Created By, then by Client.
CARE-8053 : Add "Change History" Option in Daily Service Processing Right-Click Menu.
Menu Paths: - HomeCare > Daily Service Processing > Services
- HomeCare > Daily Service Processing > Calendar
Added a new “Change History” feature to the Daily Service Processing screen, allowing users to view the audit history of a service. User can right-click a service and select “Change History” option to open a pop-up window displaying the history of service change details.
Additions:
- The top-half of the window displays the current service details, grouped with expand/ collapse functionality.
- The bottom-half displays a table with the following columns:
- Date & Time
- Operator
- Action
- Change From
- Change To
- The table supports multi-line rows, grouping, and sorting. The default sort order is by Date & Time (descending).
- A date filter is provided, allowing users to view changes from a specific date. It defaults to 14 days ago.
- Note: this new feature does not include audit history of DEX fields, and Internal Notes.
CARE-8256 : Home Care Packages Client Estimate gets the opening day off by one.
Menu path: HomeCare > Reports > Home Care Packages Client Account EstimateFixed an issue where services completed on the last day of the month were incorrectly included in the estimated figures for the current month. The report now correctly reflects the accurate monthly HCP estimated balances.
CARE-8271 : Client Charges - duplicate charges calculated in some situations.
Menu path: HomeCare > Dashboard > Processing > Client ChargesResolved an issue that could sometimes cause duplicate charges in Client Charge when a user action occurred simultaneously with a scheduled process.
CARE-8304 : DSP > Status display query is slow.
Menu path: HomeCare > Daily Service Processing>SummaryPerformance of the display of the list of services on the Summary tab on the Daily Service Processing has been improved.
Release Notes for 9.09.02.4807
ClientCare
CARE-8295 : AN-ACC Setup screen doesn't work.
Menu Path: ClientCare > Maintenance > Online Claiming > AN-ACC SetupWhen saving, an error message shows up in certain situations. This has been resolved.
CARE-8296 : Refundable Accommodation Balance Reporting sometimes shows error when loading.
Menu Item: ClientCare > Processing > Refundable Accommodation Balance Reporting When there are Residents who do not have a Care Recipient ID, this sometimes was causing an error on load. This has been resolved.
HomeCare
CARE-8255 : HomeCare: Generate NDIS Claim File.
Menu Item: HomeCare > Processing > Generate NDIS Claim FileA new Generate NDIS Claim File feature has been added to HomeCare.
This feature generates an NDIS compatible claim file, based on Approved Charges for the selected period, programs, clients, and service types.
Release Notes for 9.09.02.4797
PurchaseCare
CARE-8279 : Searching for Purchase Order Freeze issue.
Menu Item: PurchaseCare > Orders > New OrderMenu Item: PurchaseCare > Orders > View OrderAn issue was identified which can freeze the screen while searching for purchase orders. This has been resolved.
Release Notes for 9.09.02.4795
HomeCare
CARE-8277 : Service charges generation issue.
Menu path: HomeCare > Processing > Client Charges Resolved an issue where client charges would sometimes not generate
Release Notes for 9.09.02.4791
Reports
CARE-8269 : QFR - Average Daily Spend on Food and Nutrition.
Resolved an issue in the QFR report where the Average Daily Spend on Food and Nutrition was not being calculated due to an incorrect cell reference.
RostCare
CARE-8274 : Improvements to performance when loading the Employee tab on the Edit Roster screen.
Menu Item: RostCare > Processing > Working Roster > Edit RosterLoading the Employees tab on the Edit Roster grid can take a long time when there are lots of employees. The speed of this has been significantly improved.
Release Notes for 9.09.02.4783
ClientCare
CARE-7863 : Clients on HomeCare Package Monthly Reconciliation can only be edited once after import of statement.
Menu Item: ClientCare > Processing > Home Care Package Monthly ReconciliationIn some cases, adjustments to a Home Care Package balance will not be included in the current month if previous adjustments have been posted for the same client.
This issue has now been resolved.
HomeCare
CARE-7586 : HomeCare Calendar 'ghost' service.
Manu Path: HomeCare > Dashboard > Processing > Daily Service Processing >Calendar viewFixed an issue in the HomeCare Daily Service Processing calendar where a shaded box was left behind if the user cancelled a drag-and-drop action. The shaded area is now removed immediately when the action is cancelled.
CARE-8166 : Exception when clicking Prev Button in Employee Roster Management.
Menu path: HomeCare > Dashboard > Clients & Staff > Employee Roster MgmntPressing the Prev button, the Employee Roster Management screen no longer crashes; the same safeguard now applies to other search-navigation screens across PayCare, PurchaseCare, DebtCare, and LegiCare.
Fixes and enhancements
- Issue: Clicking Prev before selecting a search result triggered an Index out of range exception in Employee Roster Management and several sibling screens.
- Applied the correction to all screens that share the component:
- PurchaseCare > Setup > Inventory
- LegiCare > Dimension Management (GL, Cost Centre, Individual Accounts)
- PurchaseCare > Deliveries > Reverse Deliveries
- PurchaseCare > Orders > View Orders
- DebtCare > Processing > Receive Payments
- LegiCare > Transactions > Enter Journals
CARE-8186 : Add NDIS fields to HomeCare Maintenance Screens.
Menu Item: Reporting > Dashboard > Maintenance > Service ProviderMenu Item: HomeCare > Dashboard > Clients & Staff > Client
Menu Item: HomeCare > Dashboard > Maintenance > Service Type
NDIS-specific data fields are now available on Service Provider, Client Financial, and Service Type charge-rule screens, enabling accurate capture of NDIS registration, participant, and support item information for July 2025 compliance. This will help the system to provide an NDIS report ultimately.
Additions:
- New NDIS Provider Registration ID (numeric, 30 chars) added to Reporting > Dashboard > Maintenance > Service Provider beneath ACWS ID. Validation restricts entry to digits only.
- New NDIS Participant Number (numeric, 20 chars) added to HomeCare > Client > Financial tab beneath SPARC CR ID, read-write on Financial tab, digits-only validation.
- New NDIS Support Number lookup (code + description from 2025-26 NDIS Support Catalogue) added to each charge rule on HomeCare > Service Type > Charges and Payment, visible only when Funding Type = NDIS.
- All three fields support create, edit, delete, and search operations; existing records load without error.
CARE-8230 : Generator creates a duplicate completed service when the service template changes.
Menu Path: HomeCare > Dashboard > Processing > Daily Service ProcessingMenu Path: HomeCare > Dashboard > Clients & Staff > Client
Editing an existing service template (time, default employee, or location) no longer generates an extra service for completed services, especially when the Apply changes from date is set for today.
Fixes and enhancements
- Previously, updating a template for “today” created a second service even if a completed service already existed for that date.
- Logic now checks for any completed service on the Apply changes from date and skips generation when one is found.
- Safeguards added for edits to service time, default employee, and address/location—no duplicate service is created on the effective date.
CARE-8257 : CHSP DEX updates from 1 July 2025.
PayCare
CARE-8218 : Improve reliability of saving files to the file vault.
The file-saving logic used by File Vault now includes automatic retry handling. Temporary issues no longer cause an immediate failure, the system waits briefly and re-attempts the save operation.
Reports
CARE-8244 : ACFR Reporting Tool for 2024-2025 financial year.
Menu Item: Reporting > Reports > ACFR Accommodation PaymentsNew ACFR Accommodation Payment report for the 2024-25 financial year.
Report details are available in the Care Systems Help Centre.
CARE-8266 : Update SGC rate in the QFR.
Menu Item: Reporting > Reports > QFR Generation The report has been updated to handle the change of the SGC Super rate.
Release Notes for 9.09.02.4767
CrediCare
CARE-8220 : Set Supplier "updated" flag when a change is made on the Supplier Maintenance screen.
Menu Item: CrediCare > Maintenance > SuppliersA change to any supplier’s name, ABN, or payment details in CrediCare > Maintenance > Suppliers now flags that record as Updated = Yes, ensuring Direct Deposit Transfer (DDT) files mark the supplier as “New.”
HomeCare
CARE-7268 : New HomeCare Report: Client Advisor Report.
Menu Path: HomeCare > Report > Client Advisors ReportA new “Client Advisor Report” is now available in the HomeCare Module, providing a view of advisors and their notes across programs and service providers. New Features
- Introduced a dedicated report titled Client Advisor Report, accessible from HomeCare > Report > Client Advisors Report.
- Implemented flexible parameters—client, program, service provider, advisor, status, and sort order—for precise filtering and grouping.
- Output now lists client ID, name, program code & description, service provider, advisor names, advisor notes, suburb & postcode, and home-care level.
- Supports multiple advisors per client; each advisor appears with their note in “Advisor Name: Note” format.
CARE-8100 : Client Notes: Show attachment information in the notes list view.
Menu Paths: HomeCare > Client Maintenance > Client Notes HomeCare > Daily Service Processing > Client Notes
An icon now flags any client progress note that contains an attached image, allowing staff to spot supporting photos or documents at a glance without opening each record.
Fixes and enhancements
- Client-maintenance notes list now displays an image icon beside the existing attachment icon when the note contains an image.
- Daily Service Processing notes list shows the same image icon.
- Icon appears only when an image attachment exists and is purely informational (non-clickable).
CARE-8168 : Updated Service Attendance view includes more attendance details & service notes.
Menu Path: HomeCare > Dashboard > Processing > Service AttendanceAttendance Details and Service Note section has been improved on the Staff Service Attendance Screen
A previously blank Staff Service Attendance view now mirrors Daily Service Processing, displaying full attendance data and supporting Service note entry without errors.
Fixes and enhancements
- Attendance panel now shows service times, steps horizontally.
- “Add Note” action functions correctly; no exceptions occur when a new progress note is saved.
- Removed unused placeholder area and repositioned the Notes section to the upper-right for immediate visibility.
- The Detail tab now opens by default whenever the Service Attendance screen loads.
HomeCare, PayCare, RostCare
CARE-8141 : Leave Scheduling: warn if roster is already generated when selecting a replacement employee.
Menu Paths: RostCare > Dashboard > Manage future periods > Leave ScheduleHomeCare > Dashboard > Clients & Staff > Leave ScheduleA warning message has been added to the Leave Schedule screens in RostCare and HomeCare. When a user enters a leave period that already has a generated roster, the Replacement dropdown is now disabled, and a tooltip clearly explains why a substitute cannot be allocated.
Fixes and enhancements
- Replacement dropdown is now greyed out once start and end dates identify a period with an existing roster.
- Hovering over the disabled dropdown shows a tooltip: “The roster has already been generated for the above period, replacement is not possible.”
- The check is triggered only when both Start Date and End Date are populated, ensuring normal editing remains unaffected.
PayCare, Reports
CARE-7565 : Improvements to the Detailed Super Generated Balance Report.
Menu Item: PayCare > Reports > Employee > Superannuation > Detailed GeneratedA layout upgrade increases column widths and page margins so high-value superannuation figures render without truncation, meeting auditor requirements for large organisations.
Fixes and enhancements:
- YTD, PTD Total, LP Total, PTD Employer, and PTD Employee columns now support up to 7 digits before the decimal point.
- Page margins standardised to 0.7 cm for improved fit.
- Minor formatting refinements applied to maintain clear alignment and legibility.
RostCare
CARE-8206 : RostCare: Performance Improvements in Roster Costing and Export to PayCare.
Menu Item: RostCare > Processing > Working Roster > Payroll > Cost RosterMenu Item: RostCare > Processing > Working Roster > Payroll > Export to PayCare
The Roster Costing and Export to PayCare processes have been updated to improve performance when processing a large number of employees in one
To revert to the previous costing mechanism, set Program Option Switch.RostCare.CostingMethod to “Old”
CARE-8236 : RostCare: Improvements to warning and error messages during Roster Costing.
Menu Item: RostCare > Processing > Working Roster > Payroll > Cost RosterMenu Item: RostCare > Processing > Working Roster > Payroll > Export to PayCare
In the event that there is an error or warning on screen during roster costing, the layout of the screen has been updated.
When Costing a roster (not exporting), messages will be in the following format:
An error occurred. No changes have been saved. Error: Error Details will show here
When Exporting a roster to PayCare , messages will be in the following format:
An error occurred. No Roster information was sent to PayCare. Please try again, if the error happens again, please contact Care Systems support. Error: Error Details will show here
System
CARE-7617 : New Widgets Management tool in Screen Permissions.
Menu item: Settings > Security > Access Control > Screen PermissionsMenu item: Audit > System > Settings > Screen Permission Report
A new “Widgets” category has been added to Screen Permissions, allowing administrators to assign or restrict access to dashboard widgets (currently “Care Minutes” and “Workfiles to Post”).
Release Notes for 9.09.02.4755
ClientCare
CARE-7767 : Improvements to the Refundable Deposits Register Summary Report.
Menu Path: ClientCare > Reports > Deposits & Bonds > Refundable Deposits Register SummaryThe Refundable Deposits Register Summary report has been refined to provide clearer client information, streamlined presentation, and improved parameter handling without altering existing sorting behaviour.
Changes to the Report:
- Resident Parameter renamed to Client
- Departure Type Parameters now have lookups
- Flatten Parameter now has No/Yes instead of just being Text
- Added Banding to report lines
- Name Column expanded
- Entry Date column added
- Admission Date column renamed Aged Care Admission Date
- Termination Date, Notification Date, and Refund Date columns removed
- If there is a Termination Date, Notification Date, Refund Due, or Refund Date, the detail will expand onto a new line, with “Termination Details”, showing these dates
- The Flatten view no longer adds page breaks between Accommodations
- Lines are thinner.
- Totals now support values up to 9 digits before the decimal point.
CARE-8136 : Update Billing Logic to include DAP Indexation.
Menu Item: ClientCare > Dashboard > Clients & Processing > Update Deposits and BondsDaily Accommodation Payment calculations now recognise DAP Indexation Factors and the new Index DAP Payments flag. When enabled, DAP amounts—and their maximum limits—are automatically adjusted for indexation, ensuring charges remain accurate over time. Fixes and enhancements
- Added support for the Index DAP Payments flag on client records; when set to Yes, DAP values are indexed.
- Integrated two DAP Indexation Factors from Funding Rates (at entry date and at the billing date) into the daily billing calculation for fee type 205.
- Automatically scales each day’s DAP by the ratio of “today’s” factor to the resident’s entry-date factor.
- Increased the resident’s Maximum DAP Amount by the same indexation ratio, so the DAP is not limited by the Maximum DAP Amount on the client maintenance screen.
CARE-8147 : Update Billing Logic for RAD retentions.
A new billing algorithm now handles Refundable Accommodation Deposit (RAD) retentions in line with 2025 new rules, providing accurate daily charges. Fixes and enhancements
- Added Fee Type 208 “RAD Retention”, calculated daily from the resident’s held RAD/RAC balance and the “Maximum RAD Annual Retentions %” rate.
- Introduced program option RADRetentionIncludesCurrentPeriodDeductions to choose whether current-period draw-downs reduce the retention base immediately.
- Added client-level flag Calculate RAD Retentions; retentions apply only when this flag is set to Yes and the agreement type is RAD or RAC.
CARE-8160 : Implement more flexible Rounding options in Billing Engine.
Menu Item: ClientCare > Dashboard > Clients & Processing > Period BillingMenu Item: ClientCare > Dashboard > Clients & Processing > Update Deposits and BondsA new “Daily Rounding Rule” on the Accommodation Fee Type screen now controls how many decimal places each fee type is rounded to during daily billing calculations.
Fixes and enhancements
- New “Daily Rounding Rule” field drives rounding precision per fee type and (optionally) per accommodation.
- Billing engine calls now round daily rates with the rule value instead of a hard-coded two-decimal default.
- The default behaviour remains two decimals
- Rounding updates applied consistently in Period Billing, Update Deposits & Bonds, interest calculations, and RAD Retention logic.
CARE-8165 : Updates to Accommodation Balance Comparison and Submission report.
Menu Path: ClientCare > Processing > Refundable Accommodation Balance ReportingIntroduced a new reporting screen to support the mandatory monthly reporting of Refundable Accommodation Balance to Services Australia via the Aged Care Web Services (ACWS) integration. The report workflow allows providers to prepare and finalise monthly reconciliation data before submission.
Key Features and Functionality:
- Report Setup:
- First report can be generated starting from July 2024.
- Initial setup requires selecting a service provider and reporting month.
- Monthly Workflow:
- Generate Report: Displays opening balances, monthly movements, and closing balances.
- Review and Edit:
*** Edit transaction details as required. *** Optional filters to show all clients or expanded movement details.
- Finalise Report:
*** Locks the report and prepares data for submission. *** Includes an “Adjust” option to unfinalise if revisions are required.
- Client Inclusion Logic:
- Default view includes clients with an active contract and non-zero balance.
- “Show All Clients” includes those with no activity or who have departed but still have a balance.
CARE-8172 : Add ability to draw down Hotelling Contribution & Non-Clinical Care Fee.
Menu Path: ClientCare > Dashboard > Clients & Processing > ResidentMenu Path: ClientCare > Dashboard > Clients & Processing > Period Billing A new draw-down option now lets users offset Non-Clinical Care Fee (108) and Hotelling Contribution (109) charges against refundable deposits, using the same business logic already applied to Means Tested Care Fee draw-downs.
Fixes and enhancements:
- The Drawdowns list now includes selectable options for Fee Types 108 and 109.
- Fee Type 108 (Non-Clinical Care Fee)
- Fee Type 109 (Hotelling Contribution)
ClientCare, Online Claiming
CARE-8164 : ACWS: Update defaults to have new Product IDs (2025.1).
This release switches to a new Product ID for ACWS. This allows use of new features that Services Australia will release in the coming months
HomeCare
CARE-7522 : Expose Public Holiday Setup in HomeCare Module.
Public Holiday Setup is now available in the HomeCare module for clients not using RostCare or PayCare.
CARE-7742 : Publish all Jobs to Radaro at 4pm instead of at midnight.
A change was introduced to ensure future HomeCare visits are generated one extra day in advance, allowing the scheduled 4 pm publish cycle to send them on time. This prevents jobs from being published immediately after midnight instead of at 4 pm..
CARE-8009 : Generate and print a Client QR Code.
Menu Path: HomeCare>Processing>Generate Progress Note QR CodeA new functionality lets HomeCare providers create and print QR codes for clients, streamlining submission of progress notes without third-party apps.
Features implemented:
- Flow
- Select HomeCare > Processing > Generate Progress Note QR Code.
- Choose a service (auto-selected if only one).
- Click View Clients to load a sortable, filterable grid.
- Optionally filter or tick individual rows, or use Select All.
- Click Print All (filtered set) or Print Selected to generate the report.
- Grid
- Supports column sorting, header filters, and “Select All” checkbox.
- Reporting
- Creates a single A4 page per client with provider logo (Image Type = QR Code), QR code, client name, service address (omitted if blank), and Care Recipient ID.
- Report can be exported to PDF or sent directly to the printer.
CARE-8010 : Create a progress note from a submitted form.
Workers can now generate client progress notes within Care Systems by scanning a client-specific QR-code, entering a one-time access code, and submitting a mobile-friendly form, eliminating the need for external note-taking apps. Flow
- The worker is able to scan the QR Code
- The worker is presented with a form to enter the access code
- Worker enters the code
- System validates code against active list; invalid codes show “Code is incorrect…” with rate-limited retries.
- A form is open for the worker to capture the progress note
- All mandatory fields, length and numeric validations match existing in-product rules.
- The worker can submit the progress note
- Upon successful submission, a confirmation page displays and the note is stored on the client record, appearing in all standard progress-note views and reports.
CARE-8098 : Capture and store the provider access code/s.
Menu path: HomeCare>Maintenance>Form Access CodesA new setup screen now allows administrators to generate and manage access codes that authenticate mobile workers when they scan a QR code to create progress notes.
Fixes and enhancements
- Introduced HomeCare > Maintenance > Form Access Codes, listing every code with columns for Access Code, Description, Note, and Action.
- Added “Generate New Access Code” modal: system-generated 6-digit code, mandatory 25-character description, optional 250-character note.
- Provided per-row Activate / Deactivate toggle; inactive codes no longer authorise form access from QR scans.
- Implemented column filtering, sorting, and in-grid editing for efficient administration.
RostCare
CARE-8170 : Duplication report doesn't work properly for shifts that go over midnight.
Menu Item: RostCare > Reports > Rosters > Employee > DuplicationThe Employee Duplication report now reliably detects duplicate or back-to-back shifts, even when one or both cross midnight, eliminating missed overlaps caused by earlier logic.
The report will now show shifts where:
- The start time of the shifts are within 24 hours of each other
- They either:
- Overlap, or
- Are adjacent (End Time of one is the Start Time of the next), or
- The difference between the End Time of one and the Start Time of the next are less than the value specified in the Minimum Break Parameter. If the Minimum Break value is empty, then this case does not show.
CARE-8193 : Roster Grid does not load all the employees if the Operator ID is more than 20 characters.
Menu Item: RostCare > Processing > Working Roster > Edit RosterMenu Item: RostCare > Processing > Master Roster > Edit RosterAn issue prevented the Master and Working Roster grids from displaying employees when the logged-in user’s Operator ID exceeded twenty characters, showing only staff who already had shifts in the roster. This limitation has been resolved.
Fixes and enhancements:
- Master Roster and Working Roster grids now populate fully for users whose Operator IDs are longer than 20 characters.
Release Notes for 9.09.02.4751
ClientCare
CARE-8212 : EFT process setting rate with the wrong sign.
Menu path: ClientCare > Processing > Adjust a finalised EFTIn some situations, the rate created by the EFT process had the wrong sign (negative when it should have been positive) This has been resolved.
PayCare
CARE-8156 : Enable HR import: Only import Current Employees.
The Enable HR import has been improved to only import records which are marked as Current in Enable HR
CARE-8169 : Improvements to Enable HR Integration.
Enable HR Integration has been updated to be able to import Next of Kin and certain Payroll data.
RostCare
CARE-8187 : Roster Rule wildcard validation improvements.
The wildcard logic for the Roster Rule Group filters have been improved so that the entire value that it is comparing to matches the expression, and not just part of it.
System
CARE-8185 : PDF Viewer not showing form data.
A converter in the PDF Viewer control prevented interactive form fields from rendering and showed blank forms. Fixes and enhancements:
- Interactive field values are visible in the PDF Viewer across all modules.
Release Notes for 9.09.02.4732
RostCare
CARE-8184 : Roster Rule Groups causing an Error when a Rule has a Parent Rule.
Menu path: RostCare > Processing > Working Roster > Edit RosterIf a Rule has a Parent rule, an error would should when running the Roster Rules. This has been resolved.
Release Notes for 9.09.02.4723
ClientCare
CARE-7862 : Remove the ability to add records on the Funding Rates screen.
Menu Path : ClientCare > Maintenance > Financial > Funding RatesTo prevent data inconsistencies and incomplete funding rate entries, the ability to add new records manually on the Funding Rates screen has been removed.
Users can still update existing records as needed.
CARE-8130 : Add new Retention, Indexation and Means Testing fields to Funding Rates.
Menu Path: ClientCare > Maintenance > Financial > Funding RatesNew financial fields have been added to the backend for Retention, Indexation, and Means Testing as part of the preparation for post-2025 funding changes. No visible changes have been made to the UI at this stage.
CARE-8131 : Add new Fee Types for post-2025 services.
Menu Path: ClientCare > Maintenance > Financial > Accommodation Fee TypesThe system has been updated to support the new 2025 Aged Care reforms by introducing additional accommodation fee types and enhancing the Accommodation Fee Type screen.
Changes Implemented:
- New Column Added:
- Added a new column "Daily Rounding Rule" to the Accommodation Fee Types screen..
- When a transaction type is added to an existing row, the rounding rule remains unchanged unless explicitly modified.
- If no value was previously set, the rounding rule is saved as 2 upon saving and reloading.
- New Fee Types Added:
- 108 Non-Clinical Care Fee
- 109 Hotelling Contribution
- 110 Higher Everyday Living Fee
- 208 RAD Retention
- 408 Drawdown of Non-Clinical Care Fee
- 409 Drawdown of Hotelling Contribution
- 410 Drawdown of Higher Everyday Living Fee
- These new types are now visible and editable on the Accommodation Fee Types screen.
- Copy from Previous Enhancement:
- When creating a new Subsidies record on the Client Maintenance screen, the following fields now correctly copy from the previous record:
*** Funding Classification, Quarterly Budget, Assistive Technology, Assistive Technology Budget, Home Modification, Home Modification Budget, Clinical Support, Independence, Everyday Living
CARE-8132 : Add fields for new rules to Client Maintenance.
Menu Paths: ClientCare > Dashboard > Clients & Processing > Resident > Daily Fees tab
ClientCare > Dashboard > Clients & Processing > Resident > Deposit & Drawdowns tab
New fields have been added to the Client Maintenance screen to support 2025 accommodation pricing reforms, including detailed means-tested fee components and retention/indexing options.
Changes Implemented:
- Daily Fees Tab Enhancements:
- A new section "2025 Means Tested Amounts" has been added below the existing "Additional Fees" section.
- Three new dollar fields have been added:
** Means Tested Amount (not billed)* ** Non-Clinical Care Fee* ** Hotelling Contribution*
- These fields use the same format and behaviour as the existing Means Tested Fee, with default values set to $0.00.
- Deposit & Drawdowns Tab Enhancements:
- Two new Yes/No fields have been added:
** Calculate RAD Retentions – default No* ** Index DAP Payments – default No*
CARE-8133 : Add new Fee Types to Period Billing.
Menu Paths: ClientCare > Dashboard > Clients & Processing > Period Billing
ClientCare > Dashboard > Clients & Processing > Update Deposits and Bonds
New fee types have been added to the Period Billing and Update Deposits and Bonds screens to support 2025 Aged Care reform.
Changes Implemented:
- Period Billing Screen:
- Added the following fee types to the calculation types list, positioned below Means Tested Fee:
** Non-Clinical Care Fee* ** Hotelling Contribution* ** Higher Everyday Living Fee*
- Updated Deposits and Bonds :
CARE-8134 : Add Billing Logic for Non-Clinical Care Fee.
Menu Path: ClientCare > Dashboard > Clients & Processing > Period BillingBilling logic has been implemented for the new Non-Clinical Care Fee (Fee Type 108) as part of the 2025 aged care reforms. This supports accurate daily billing based on the amount entered in the client contract without applying any cap limits.
Changes Implemented:
- Fee Type 108 (Non-Clinical Care Fee) is now available in the Period Billing process.
- No annual, daily, or lifetime caps have been implemented for this fee type.
- Daily fees are generated only for non-departed days.
CARE-8135 : Add Billing Logic for Hotelling Contribution.
Menu Path: ClientCare > Dashboard > Clients & Processing > Period BillingBilling logic has been added for the Hotelling Contribution (Fee Type 109) to support daily billing aligned with the 2025 Aged Care Funding Reforms.
- Fee Type 109 (Hotelling Contribution) is now supported in the Period Billing process.
- No caps (annual, daily, or lifetime) have been applied for this fee type at this stage.
- Daily billing applies only to non-departed days.
CARE-8144 : Fix Restriction Preventing Billing End Date Without Departure Date in ClientCare.
Menu Path : ClientCare > Dashboard > Clients & Processing > ResidentUpdated the logic in the ClientCare module to allow entry of a Billing End Date without requiring a Departure Date, while preserving restrictions that prevent a Departure Date from being saved without a Billing End Date.
Changes Implemented:
- Allows saving a Billing End Date without entering a Departure Date.
- When a Departure Date is entered:
- If Billing End Date is blank, it is automatically set to the Departure Date.
- If Billing End Date is already populated, it remains unchanged.
- When the Departure Date is cleared:
- The Billing End Date is also cleared (if not already blank).
- Preserves logic that prevents users from entering a Departure Date without a Billing End Date.
ClientCare, HomeCare
CARE-8057 : Entering an Address Line that is too long does not show an error.
Menu path: HomeCare > Maintenance > ClientThe address input in the Client Maintenance screen has been updated to correctly display validation errors and improve usability for multi-line entries.
Changes Implemented:
- Validation errors are now displayed when address fields exceed database limits:
- Line 1: Maximum 40 characters
- Line 2: Maximum 40 characters
- Line 3: Maximum 2048 characters
- A new validation rule ensures that if Line 3 plus any additional lines exceed 2048 characters, an error is shown. (When the mouse is over the address box)
- A horizontal scroll bar has been added to support navigation of long lines within the address field.
- The label has been updated from "Address" to "Address Lines" to more accurately reflect the field's multi-line structure.
CARE-8106 : Update Funding Body menu item to Service Provider.
Menu path: Reporting > Dashboard > Maintenance > Funding BodyMenu path: ClientCare > Maintenance > Online Claiming > Service & Funding Body Management
Manu path: Settings > Organisation > Company Details > Service & Funding Body Management
Menu path: HomeCare > Maintenance > Funding Body
The system has been updated to reflect new Service Provider structures and terminology in alignment with the Registered Provider Summary endpoint. (New Reforms 2025)
Changes Implemented:
- Renamed the "Funding Body" menu item and screen header to "Service Provider" across the above paths:
- Renamed "Description" field to "Service Provider Name"
- Added a new field "Service Provider ID" after NAPS ID, blank by default
- Renamed "NAPS Provider ID" to "Registered Provider"
- Extended Funding Type enumeration to include:
- MPSP – Multi-Purpose Service Provider
- NATSIFACP – National Aboriginal and Torres Strait Islander Flexible Aged Care Program
- TCP – Transition Care Programme
- Added new read-only field: Program Code, populated based on Srvice Provider selection
- Added a new tab "Service Provider Settings" with three read-only sections populated via ACWS Service Provider Summary:
- Registration Categories
- Allowed Service Types
- Addresses
ClientCare, HomeCare, Reports
CARE-8105 : Update NAPS Provider menu item to Registered Provider.
Menu path: Reporting > Dashboard > Maintenance > NAPS ProviderThe "NAPS Provider" menu item and screen have been updated to align terminology with the Registered Provider Summary structure.
Changes Implemented:
- Renamed the menu item and screen header from "NAPS Provider" to "Registered Provider".
- Added a new field "Registered Provider ID" above the NAPS Provider ID field; this field defaults to blank and allows saving a blank value.
- Renamed the "Description" field to "Service Provider Name" to match terminology from the Registered Provider Summary endpoint.
CrediCare
CARE-8056 : Extend Dates in CrediCare - Supplier Attributes tab.
Menu Path: CrediCare > Maintenance > SuppliersThe CrediCare Supplier Maintenance screen has been updated to allow full control over custom date ranges in the Supplier Attributes tab.
Changes Implemented:
- Users can now enter custom To dates when defining supplier attributes (e.g., Police Check), regardless of whether the duration is shorter or longer than one year.
- The system no longer overwrites manually entered dates with the default one-year range.
HomeCare
CARE-7318 : Multiple lines for Client Notes.
Menu item: HomeCare > Maintenance > Client Maintenance > Client NotesLong client notes are now displayed using proper word-wrapping and vertical scrolling. Previously, notes appeared as a single horizontal line, requiring users to scroll sideways or rely on oversized tooltips, especially on smaller screens.
Changes Implemented:
- Tooltips for client notes now wrap long text into multiple lines, preventing screen overflow.
- The note text area now wraps content, eliminating the need for horizontal scrolling.
- A vertical scrollbar is added when the note content exceeds the visible height, allowing easier navigation of long notes.
- Horizontal overflow has been suppressed to prevent double-scrolling within the notes panel.
CARE-8000 : HomeCare Service Attendance: do not clear the Charge Client field until focus moves off entire control.
Menu Item: HomeCare > Dashboard > Processing > Service AttendanceThe Service Attendance screen has been updated to improve the editing experience for Charge Client time fields. This change prevents accidental value resets when editing time entries that partially match the Planned time.
Changes Implemented:
- Charge Client start/end times now retain user input during editing.
- Time values in the Charge Client columns now:
- Appear in grey on load to match the Planned time.
- Require a double-click to enter edit mode.
- Are no longer cleared out during editing if they match the Planned time.
- On save, if the entered Charge Client times match the Planned times, they are saved as NULL (same as current behavior).
CARE-8085 : Notes doesn't always show Image Links.
Menu path: HomeCare > Processing > Daily Service ProcessingMenu Paths:
HomeCare > Processing > Daily Service Processing > Staff tab > Notes buttons
HomeCare > Processing > Daily Service Processing > Client Notes tab
HomeCare > Processing > Daily Service Processing > Services > right click, Edit > Attendance tab > Service notes section at the bottom
HomeCare > Dashboard > Clients & Staff > Client > Client Notes
Summary: Enhanced the Client Notes functionality across all relevant HomeCare screens to support consistent features, including image attachments from Radaro.
Notes now use a unified view model to ensure full feature support in all locations where notes are managed or viewed.
Changes Implemented:
- Image Button: Now visible and functional on notes with image attachments from Radaro in all relevant tabs.
CARE-8107 : Add Aged Care Service Type selection to Service Type screen.
Menu Item: Homecare > Maintenance > Service TypeThe Service Type Maintenance screen has been enhanced to support the selection of Aged Care Service Types for improved alignment with the Support at Home service classification. Changes Implemented:
- A new tab titled "Support At Home Service Types" has been added to the Service Type screen.
- The tab displays a searchable list of Aged Care Service Types.
- The list is sourced from the Support At Home Service Type List.
- Users can now tick applicable Aged Care Service Types directly in the interface.
CARE-8124 : Add a new Image Type for QR Codes.
Menu Path : Settings > ImageA new image type has been added to support QR Code sheet branding.
This allows providers to assign a specific logo for use on QR Code documents.
HomeCare, RostCare
CARE-8084 : A shift is showing on Employee Roster Management when the employee has been unassigned.
Menu path: HomeCare > Dashboard > Processing > Daily Service ProcessingMenu path: HomeCare > Dashboard > Clients & Staff > Employee Roster Management
A system issue has been resolved where an employee who had been unassigned from all services during a leave period was still appearing on the Daily Service Processing (DSP) and Employee Roster Management screens due to an active travel-only shift part. This occurred when the travel shift part remained active, even though the main service shift part had been deactivated.
CARE-8089 : Exception: Employee Not Found.
Menu path: HomeCare > Dashboard > Clients & Staff > Employee Roster MgmntResolved an issue in the Employee Roster Management screen where clicking the Refresh button after typing a name in the search bar, but before selecting an employee, caused a system exception ("Employee Not Found"). This error was frequently reported in the Health Check report.
PurchaseCare
CARE-8111 : Fix for Email Notifications when Promoting.
In some situations, a Email Notification about a purchase order fails to send. This has been resolved.
Reports
CARE-8140 : Update to AN-ACC Care Minutes report Format and Care Minutes Per Bed Day calculation.
Menu Item: Reporting > Dashboard > Reports > AN-ACC Care MinutesThe AN-ACC Care Minutes report shows the following infromation for each facility:
- List of current residents, with their AN-ACC Classification, funding, and individual Care Minutes targets
- Total occupied beds
- Average Total and RN Care Minute Per Bed Day targets
- Total daily funding, and funding per bed.
Residents in an “Unclassified” state (Classes 99 and 100) do not have Care Minutes targets, and as such, these residents should be excluded from the bed count used when calculating average Target Care Minutes Per Bed Day.
The report has been updated to display the Classified resident count next to the Occupied Bed count, and to use only Classified residents when calculating average Target Care Minutes Per Bed Day. A note clarifying the calculation method has beend added to the right of the Targets.
RostCare
CARE-7766 : Roster Rules - Ability to filter rule based on Employment Group.
Menu path: RostCare > Setup > Roster Checking RulesA new Employment Group filter has been added to Roster Checking Rules, enabling providers to apply rule checks only to employees within specified employment groups.
Release Notes for 9.09.02.4712
PayCare
CARE-8157 : Error in WGEA "Total Remuneration" Column.
Men Item: Reporting > Reports > WGEA ReportIn version 2025.1 of the WGEA Report Excel file, there was an incorrect mapping of fields between the Employee List and Upload tabs.
On the Upload tab, an incorrect value was being copied in to the Total Remuneration column.
This issue has now been resolved in version 2025.2 of the WGEA Report.
Release Notes for 9.09.02.4702
ClientCare
CARE-8149 : Restore CDC Account Statement to the ClientCare reports menu.
Menu Item: ClientCare > Reports > CDC Account > CDC Account StatementClientCare Menu Item update:
- Reinstate ClientCare > Reports > CDC Account > CDC Account Statement in case it is in use.
- This menu item was removed in CARE-7376.
HomeCare
CARE-8115 : Cancelled job is marked as Completed.
Menu path: HomeCare > Dashboard > Processing > Daily Service ProcessingResolved an issue where services completed by a worker in Radaro were incorrectly marked as Cancelled by the system during end-of-day processing if an operator manually changed the status to Cancelled after completion.
- Applied checks to prevent services from being overwritten inappropriately during background syncs with Radaro.
Release Notes for 9.09.02.4694
PayCare
CARE-8088 : Enable HR Integration - Allow larger Branch Codes.
Menu Item: PayCare > Maintenance > Employee > Import EmployeesPreviously, if a branch code was longer than 100 characters, the employee import would fail. This has been resolved.
Release Notes for 9.09.02.4679
ClientCare
CARE-7376 : Remove outdated menu items from the ClientCare dashboard.
ClientCare Dashboard cleanup: Removed outdated CDC Account Statement menu and report - The old CDC Account Statement under ClientCare > Dashboard > Statements has been removed.
- This outdated report did not include the required financial breakdown and is no longer accessible.
- Users can now use:
- HomeCare Package Monthly Reconciliation
- ClientCare > Reports > CDC Account > Home Care Package Client Statement
ClientCare, HomeCare
CARE-7964 : Add Enteral Type to Enteral Feeding event.
Added support for Enteral Type in Enteral Events to meet Services Australia V4 Webservice requirements. Users can now set and send Enteral Types when creating or editing Enteral Events in both HomeCare and ClientCare modules.
HomeCare
CARE-7461 : Showing Service notes on the Daily Service List By Email Report for each service.
HomeCare > Daily Service List By Email > Select an employee > Print Preview Home Care Daily Service Lists for people using EmailAdded a new option to Show Service Notes in Daily Service List by Email Report.
- A new "Show Notes" checkbox has been added to the Daily Service List By Email screen.
- When ticked, the employee service list report will include service notes for each service.
CARE-7503 : Send request to Radaro when a new Radaro External link is added.
Menu item: HomeCare > Maintenance > Employee Roster MgmntMenu item: RostCare > Maintenance > Employee > Employee Roster Management
On the External Identifiers tab when adding a new Identifier for Radaro only a new feature has been added that allows the user to send an invitation to a worker to join the Radaro service.
To send an invitation an employee must have a First Name, Surname, Mobile Phone number and Email. These can be entered on the HomeCare > Maintenance > Employee screen. If the Employee’s details are changed the Employee Roster Management screen should be closed and re-opened to get the new details.
Once an invitation is successfully sent the External Identifier record will be saved with the status of ‘Requested’. The worker must then go through the process on onboarding to Radaro. Once completed the External Id record will be updated automatically and it’s status will be changed to ‘Active’. This does not happen immediately but should be updated within the hour. The screen must be refreshed to show the new External Id value and status.
If the worker uses the Radaro app and deletes their account the record in CareSystems will be marked as ‘Disabled’. When a worker deletes their account it is permanent and cannot be un-done. Invitations cannot be sent again for workers who have deleted their account.
CARE-7505 : Create status for RADARO onboarding workflow.
Menu path: HomeCare > Maintenance > Employee Roster ManagementThe system has been updated to support the Radaro onboarding workflow with dedicated status tracking for Radaro External IDs.
Changes Implemented:
- Added four new statuses specific to Radaro employee onboarding:
- New
- Requested
- Active
- Disabled
- These statuses are visible and manageable from the Employee Roster Management screen.
- A migration has been applied to set all existing Radaro External IDs to Active by default.
CARE-7700 : Incorrect filter behavior with Client Notes tab in Daily Service Processing.
Menu Path: HomeCare > Processing > Daily Service Processing > Client NotesClient Notes filter in Daily Service Processing now consistently applies when selecting clients by name.
Changes and Fixes:
- Ensured the client filter in the Client Notes tab correctly filters to the selected client when searching by name range.
- Confirmed all other filters in the Client Notes screen remain functional.
CARE-7884 : When a progress note is recieved from Radaro mark any job on the same day as needing an update.
The system has been enhanced to improve Radaro integration: When a progress note is received for a service, the system automatically updates the next services for the same client later that day (before 4 PM). This ensures that the updated progress notes are available to the worker of the next service in Radaro, keeping them informed with the latest client context.
CARE-7967 : Add Cancellation Reason column to the Client Charges Screen.
Menu Path : HomeCare > Client ChargesAdded "Cancellation Reason" column to the Client Charges screen for improved visibility and filtering of cancelled service details.
Changes:
- Added a new column titled "Cancellation Reason" to the Client Charges screen.
- The column is positioned as the last column by default, adjacent to the "Funding Body" column.
- Enabled header filtering on the "Cancellation Reason" column, consistent with standard grid behavior.
- Implemented tooltip functionality to display the full cancellation reason text on hover.
CARE-7971 : Add Support at home fields to Client Record and Client Wizard.
Menu Path: HomeCare > Client Maintenance > ContractMenu Path: HomeCare > Client Wizard (7/12)
Support at Home (SAH) readiness has been introduced by adding new data fields to the Client Contract record and the Client Wizard. This enhancement prepares the system for capturing essential classification, budgeting, and contribution data under the New Reforms 2025.
Changes Implemented:
- New “Support at Home” Section (collapsible)
- Added to:
*** Subsidies tab on the Client Contract screen *** Subsidy page (7/12) in the Client Wizard
- Fields Added:
- Funding Classification
- Quarterly Budget
- Assistive Technology
*** Level (Low, Medium, High) *** Budget
- Home Modifications
*** Level (Low, Medium, High) *** Budget
- Participant Contribution Rate (%)
*** Clinical Support % *** Independence % *** Everyday Living %
- Other Changes in the Client Wizard:
- Removed outdated ACFI fields:
*** Activities of Daily Living *** Behaviour *** Complex Health Care
CARE-7973 : Add Client Advisor column to Client Charges screen.
Manu Path: HomeCare > Client ChargesThe Client Charges screen in HomeCare has been updated to include advisor-related information, improving visibility and usability for case managers and team leaders. Changes and Enhancements:
- Added two new columns to the Client Charges screen:
- Advisor(s) – Displays the names of all advisors associated with a client, separated by commas.
- Advisor Note – Displays each advisor’s name and corresponding notes, separated by line breaks when multiple notes exist.
- Enabled filtering, sorting, and grouping for the Advisor(s) column.
- Enabled filtering for the Advisor Note column, with full note text shown in a tooltip on hover.
CARE-7979 : Use a more meaningful description for staff only services in Radaro for Customer Name.
Improved Description for Staff Only Services in Radaro - Updated the Customer Name logic for Staff Only services sent to Radaro.
- Instead of using the generic label "Staff Only Services", the system now uses the actual Service Type Description to provide more meaningful context.
CARE-8078 : It is possible to attach a note to a client as a follow up to a different client.
Menu path: HomeCare > Maintenance > ClientMenu path: HomeCare > Processing > Daily Service Processing
Resolved an issue where users were able to assign follow-up notes to a different client when initiated from Daily Service Processing, which caused exceptions and prevented client notes from loading in Client Maintenance.
Changes and Fixes:
- Removed the ability to change the client when creating a follow-up note from Daily Service Processing > Client Notes.
- Updated the Client Notes loading process in Client Maintenance to handle invalid follow-up links and prevent application crashes.
CARE-8094 : Occurrences in the service template are sometimes not working.
Menu Item: HomeCare > Dashboard > Clients & Staff > ClientAn issue preventing users from saving service templates when using the "Occurrences" feature under advanced recurrence has been resolved. Previously, the Save and Create Services button became disabled when specifying an "End After" value, blocking service creation.
Changes and Fixes:
- Fixed a bug that incorrectly disabled the Save and Create Services button when using the Occurrences ("End After") setting in Advanced Recurrence.
- Users can now successfully specify an "End After" value and proceed with service creation.
CARE-8095 : Service Template shows blank after creating a template.
Menu Items: HomeCare > Dashboard > Clients & Staff > ClientFixed an issue where the active Service Template section would go blank after creating, editing, or assigning default workers to a template. The screen now refreshes automatically, ensuring that all active templates are displayed correctly without requiring manual refresh. Changes and Fixes:
- Fixed screen refresh logic after saving or creating a service template.
CARE-8104 : A refresh is required before assigning a worker after creating a service template.
Menu path: HomeCare > Dashboard > Clients & Staff > ClientThe system has been updated to streamline the workflow in the Client Maintenance screen by eliminating the need for a manual refresh after creating a service template.
Changes Implemented:
- Users can now assign a default worker immediately after creating a service template without needing to refresh the screen.
- Users can also remove an assigned default worker without refreshing.
- Eliminated the previous error message that prompted users to refresh before proceeding.
CARE-8112 : Long Comments are getting cut off on import from Radaro.
Menu path: HomeCare > Processing > Service AttendanceMenu path: HomeCare > Processing > Daily Service Processing > Service > Client Notes tabMenu path: HomeCare > Maintenance > Client > Client Notes tabSome text from Radaro comment fields could be truncated depending on which comment field is used. This has been fixed so that any length of text is allowed in any comment field and will never be truncated.
PayCare
CARE-7893 : When deleting an employee's classification fails, it can result in two classifications with the same sequence number.
Menu Item: PayCare > Maintenance > Employee > EmployeeFixed an issue where deleting a classification could result in multiple classifications having the same sequence number for an employee.
Fixes and Changes:
- Prevented updates to classification sequence numbers if deletion of another classification fails.
- Ensured classification sequence numbers remain unique and sequential per employee.
- Validated that employee classifications maintain correct sequence values (e.g., 0,1,2) without duplication.
System
CARE-7981 : Remove Terminated Employee from All Generated Services and Service Templates.
Menu path: PayCare > Maintenance > Employee > EmployeeMenu path: RostCare > Maintenance > Employee > EmployeeMenu path: HomeCare > Maintenance > EmployeeTerminated employees are now automatically unassigned from all future services and templates across HomeCare and RostCare modules, regardless of whether they were assigned manually or by default.
Changes and Fixes:
- Terminated employees are unassigned from all existing service templates with an end date after their termination or with no end date.
- Terminated employees are unassigned from all generated services scheduled after their termination date.
- The system prevents assigning terminated employees to any future-generated services.
- Completed or cancelled services are not altered and retain terminated employee assignments.
- Existing services before the termination date remain unchanged.
- Any open Daily Service Processing screen will not get instant updates when the employee termination record is saved; manual refresh is required for the Daily Service Processing screen to reflect updated assignments after employee termination.
CARE-8072 : Ctrl tab tick box throws an exception.
Fixed issue where Ctrl+Tab window selection caused an exception - Resolved a threading error triggered when holding Ctrl and clicking the tick button in the Open Windows screen.
Release Notes for 9.09.02.4668
Reports
CARE-8097 : WGEA 2025.
Menu Item: Reporting > Reports > WGEA ReportThe WGEA Report has been updated for 2025. For more information see our Help Centre article here.
Release Notes for 9.09.02.4654
ClientCare
CARE-7944 : Drawdown amount disappears when copying a new line in the new Client Maint. Screen.
Menu Path: ClientCare > Dashboard > Clients & Processing > Resident > Contracts tab > Deposits and DrawdownsThe system now ensures that the daily drawdown amount is correctly carried forward when adding a new effective date under Contracts > Deposits and Drawdowns in the new Client Maintenance screen.
CARE-8032 : ACWS Connection Check - Replace SPARC with Date of Birth.
Menu Item: ClientCare > Maintenance > Online Claiming > Service & Funding Body ManagementThe SPARC ID has been removed from the ACWS Connection Check as it is no longer relevant. Instead, the Date of Birth is shown instead
ClientCare, HomeCare
CARE-8008 : Attach correspondence to client record.
Menu path: ClientCare > Dashboard > Clients & Processing > Resident >DocumentsHomeCare > Dashboard > Clients & Staff > Client>Document
The system now attaches the client correspondence downloaded from Services Australia to the client records in ClientCare and HomeCare. This enables easier access to client documents directly.
New features:
- Client Correspondence Now Appears on the Client Record
- Correspondence is automatically linked to client records in ClientCare > Resident > Documents and HomeCare > Client > Documents.
- Correspondence Can Be Removed from the Client Record
- Users can remove correspondence from a client record, but it remains visible in the Correspondence screen for reference.
HomeCare
CARE-7877 : Audit Improvements for HomeCare.
The auditing for changes made to HomeCare Services has been improved
CARE-7986 : Improvements when clearing the departure date.
Menu Items: HomeCare > Dashboard > Clients & Staff > ClientMenu Items: Client Care > Setup > Location Information > Departure Type
The system now ensures that when the Departure Date is cleared, the Billing End Date is also removed, and the Departure Type resets to "Not”. If there are no Departure Types which are set to Not then a warning message will be shown and the changes cannot be saved.
PayCare
CARE-8025 : Improvements to the Employee Length of Service Report.
Menu path: PayCare > Reports > Employee > Length of Service ReportThe Employee Length of Service Report has been updated with the following changes
- Includes anyone who worked in the given period
- The AVG from “Half way” columns has been removed
- The report now states how many years and months from Employment Start to the End Date the report was run for
Portal
CARE-8001 : Improvements to Portal's titles and metadata for better google results.
The Titles and metadata on pages in the Employee Portal has been updated to improve search visibility in Google
Release Notes for 9.09.02.4648
ClientCare, HomeCare
CARE-8007 : New Service Correspondence Screen.
Menu path: HomeCare > Processing >Service CorrespondenceMenu path: ClientCare > Processing >Service CorrespondenceA screen has been added to display correspondence letters retrieved from Services Australia.
ClientCare, Online Claiming
CARE-7925 : Add the Agreement Date to the Entry Event.
In response to new requirements for the 2025 Funding reforms, Agreement Date has been added to the Service Australia Entry event for version V4.
CARE-7963 : Add Agreement amount to the Entry event.
Updated the V4 Entry Event to include the Agreement Amount as required for the 2025 funding reform. The Agreement Amount is now automatically included in an Entry event.
HomeCare
CARE-7613 : Ability to close off periods and lock the data to prevent retrospective entries in scheduling.
Menu path: HomeCare > Processing > Lock PeriodThe system now allows users to lock past periods, preventing modifications to historical scheduling, rostering, and financial records. This ensures data integrity once client charges or employee payments have been processed.
Changes & Fixes:
- Added a new menu: HomeCare > Processing > Lock Periods to manage locked data periods.
- Introduced a "No changes before" date field to prevent modifications before the specified date.
- Prevented creation, editing, and status changes (e.g., cancelling, assigning, completing) for services before the lock date.
- Prevented approval, cancellation, or editing of charges for locked periods.
- Ensured that Client Billing remains operational, even when HomeCare periods are locked.
- Disabled right-click and drag-and-drop actions for locked records in Daily Service Processing (DSP) and Calendar screens.
- Ensured Radaro transitions (e.g., In Progress, Complete, Cancelled) cannot be processed for locked periods.
- Prevented leave modifications for both clients and employees before the locked date.
CARE-7905 : Improvements to client leave.
Menu Path: HomeCare > Dashboard > Clients & Staff > ClientThe removal of client leave has been updated to give better control over reinstated services.
- When removing client leave, the system now displays a list of cancelled services, allowing users to select which ones to reinstate.
- Completed services will not reinstate when leave is removed.
- No Auto-Assignment of Workers: When reinstating services after leave removal, the system does not automatically assign the default worker.
The behaviour of changing the Start Date and End Date on a Leave Record has also been improved:
Changing Start Date:
- Moving the start date later reinstates services within the adjusted period.
- Moving the start date earlier cancels services within the new period.
- No Auto-Assignment of Workers
Changing End Date:
- Moving the end date earlier reinstates services.
- Moving the end date later cancels additional services.
- No Auto-Assignment of Workers
CARE-7928 : New Threshold settings to handle employee's accidentally starting services early.
Menu Path: HomeCare > Setup > General Settings > Service Threshold. A threshold setting has been introduced to handle users from accidentally starting jobs too early in Radaro.
If a job starts before the configured threshold, a notification will appear on the employee’s phone telling them the job has been Failed. The job will disappear from radaro, and will be re-added to the radaro application the next time a publish is ran.
Fixes and Changes:
- Added a "Don't Process Radaro Events Before Threshold" setting in HomeCare > Setup > General Settings > Service Threshold.
- Default threshold set to 8 hours
- If the job starts within the threshold, it proceeds as usual.
- If the threshold is empty, jobs are processed as normal without restriction.
CARE-8003 : Improvement to client listing on the daily processing screen.
Menu Path: HomeCare > Dashboard > Processing > Daily Service ProcessingAn issue was resolved where clients with multiple contracts were not appearing in Daily Service Processing (DSP) when their first contract had ended, despite having other active contracts.
Fixes and Changes:
- Ensured that clients remain searchable in DSP if they have at least one active contract.
- Verified that one-off services can be created in DSP for any contract without an end date.
HomeCare, Reports
CARE-7728 : New Report on Clients that have had no delivered services within a period.
New Menu Path: HomeCare > Reports > Client Service HistoryA new Client Service History Report has been added to track clients with no or limited services within a selected date range. Users can filter results by client, program, service type, and service count, with options for detailed and summary views.
Report details:
- Report Parameters: Users can filter by Date, Client, Program, Service Type, Service Status, Number of Services, and Report Type.
- Detailed View: Generates a separate page for each client, with full service details.
- Summary View: Displays all clients in one report, listing total services per client.
- Service Count Filtering:
- If set to 0, the report will show clients with no services.
- If a number is entered (e.g., 10), the report will include clients with 0 to 10 services.
TimeCare
CARE-7560 : Improvements to scrolling in the Attendance Matching screen.
Menu Path: TimeCare > Dashboard > Processes > Roster/Attend MatchingThe Roster/Attend Matching screen now retains the user's scroll position after making updates. Previously, the list refreshed back to the top after editing an employee record. This improvement makes it so the operator is returned to the approximate position as before
Fixes and Changes:
- Scroll position is retained after updating a shift time.
Release Notes for 9.09.02.4631
ClientCare
CARE-7806 : Refundable Deposit Register Summary not showing Care Recipient ID.
Menu Path: ClientCare > Reports > Deposits & Bonds > Refundable Deposits Register SummaryThe Refundable Deposits Register Summary report has been updated to provide greater flexibility in displaying client identification information.
- Added a new "ID Mode" dropdown parameter with two options:
- Client ID (default)
- CRID (Care Recipient ID)
- When Client ID is selected, the report displays the Client ID with the column labeled "Client ID".
- When CRID is selected, the report displays the Care Recipient ID with the column labeled "CRID".
- The formatting and layout of the report remain consistent regardless of the selected ID mode.
CARE-7883 : Expose Client Note Types in ClientCare and/or Settings menu.
The Client Note Type screen has been made accessible through the ClientCare module without requiring a HomeCare license. - Added "Client Note Type" menu under ClientCare > Setup > Common > Client Note Type.
- Ensured the screen can be accessed with only a ClientCare license.
ClientCare, HomeCare
CARE-7391 : Client billing address dropping off when onboarding a new client.
Menu path: Dashboard > HomeCare > Client Maintenance>Click on New (Toolbar) When adding a new client in the HomeCare module, the billing address entered during the onboarding process was not being saved correctly. After completing the client setup, the billing address would drop off, leaving only the suburb visible in the Client Maintenance > Addresses tab.
This has been resolved.
HomeCare
CARE-7954 : Screen freeze after multi-select to complete staff services in DSP.
Menu Path: HomeCare > Dashboard > Processing > Daily Service ProcessingIn some circumstanses the system could become unresponsive when marking off multiple Staff Services. This has been resolved
CARE-7966 : Validation to prevent Service Template Recurrence End from being before the Start Date.
Menu path: HomeCare > Maintenance > ClientMenu path: HomeCare > Maintenance > Staff Only Services
Validation has been added to ensure that the recurrence End Date in service templates cannot be set earlier than the Start Date, preventing scheduling errors and inconsistencies. The system now displays an error message and disables the Save and Create Services buttons until a valid date is entered.
Fixes and Improvements:
- Added validation to prevent setting a recurrence End Date earlier than the Start Date.
- Display an error message: "The Recurrence End Date cannot be earlier than the Start Date." when an invalid date is entered.
- Disabled the Save and Create Services buttons when an invalid End Date is entered.
- Re-enabled the Save and Create Services buttons when a valid End Date is provided.
CARE-7969 : Prevent creation of Service Templates after the End Date of a Client Contract.
Menu Items: HomeCare > Dashboard > Clients & Staff > ClientThe system now prevents the creation and modification of service templates and one-off services under a client contract that has already ended. Fixes and Changes:
- Error message added:
- Displays “The Service start date should be before the contract end date” when attempting to create or modify services beyond the contract period.
CARE-7970 : Staff Only Service: Employee Radaro notes and kms are reporting on 1 employees service only.
Menu Items: HomeCare > Dashboard > Processing > Service AttendanceRadaro notes and KMs for staff-only services were previously assigned incorrectly, with all data being populated to a single employee instead of each assigned worker. The system now ensures that each employee's notes and KMs are recorded individually without affecting others.
Fixes & Changes:
- Ensured that notes and KMs from Radaro for staff-only services are correctly assigned to each employee in Staff Attendance.
- Prevented notes and KMs from being bundled into a single employee record when multiple workers are assigned to the same staff-only service.
- Ensured that the system correctly associates distance (KMs) with the employee who recorded it in Radaro, based on the success code selection.
CARE-7974 : Travel Part doesn't get update or removed after departing client contract.
Menu Path: HomeCare > Dashboard > Clients & Staff > ClientMenu Path: HomeCare > Dashboard > Processing > Service AttendanceMenu Path: HomeCare > Dashboard > Processing > Daily Service ProcessingThe system now ensures that travel parts associated with departed client contracts are properly updated or removed. Previously, travel parts remained even after the associated service was removed, leading to incorrect addresses and unnecessary travel entries.
Fixes and Improvements:
- Removed travel parts when a departed client’s service was the first service of the day.
- Updated the "From" address on travel parts to reflect the correct prior service address instead of the departed client's address.
CARE-7982 : Planned Distance for Virtual Location Service should be 0 and not blank.
Menu Items: HomeCare > Dashboard > Processing > Service AttendanceThe system now ensures that the planned distance for Virtual Location services is set to 0 instead of being left empty.
CARE-7983 : Charge Client Kms should not reported on Staff Only Service.
Menu items: HomeCare > Dashboard > Processing > Service AttendanceThe system no longer populates kms in the Charge Client column for Staff Only services.
Changes and Fixes:
- Kms are now only reported in the Pay Worker column when the correct success code is selected.
- The Charge Client column remains empty for Staff Only services.
CARE-8002 : HomeCare: access to Roster Lock Report.
Menu Path: HomeCare > Reports > Roster LockThe Roster Lock report has been added to the HomeCare menu. This is the same report as what’s available in RostCare.
CARE-8004 : HomeCare visit records can be sent to Radaro multiple times.
Menu path: HomeCare > Processing > Daily Service ProcessingAn issue was identified where back-to-back Staff Only services assigned to an employee with both the Virtual Location setting enabled and an old invalid location caused repeated sending, deletion, and re-sending of services to Radaro. This has been resolved
CARE-8019 : When travel time is less than one minute it may cause the Attendance screen to sort incorrectly.
Menu Path: HomeCare > Processing > Service AttendanceWhen travel time is less than one minute it may cause the Attendance screen to sort incorrectly. This has been resolved
PayCare
CARE-8011 : PayCare - Pay Slips by email spelling mistakes.
Menu Path: PayCare > Dashboard > Processing > Pay Slips EmailMenu Path: PayCare > Other Processes > Email Payment SummariesMenu Path: PayCare> Processing > Report > Payslip Email
Menu Path: RostCare > Reports > Rosters > Management Reports > By Classification & By Cost Centre & By Location & By Grid Position
The spelling of two terms on the Pay Slips Email screen has been corrected for consistency across the system.
- "Cost Center" has been corrected to "Cost Centre."
- "Fringe Benifits" has been corrected to "Fringe Benefits."
System
CARE-7985 : Add access to Online Help inside the program.
Menu Path: Help > Online HelpA shortcut to display online help is added within the system.
Release Notes for 9.09.02.4612
HomeCare
CARE-7652 : Send an email to client advisor when follow up is requested or a required success code is not selected from Radaro app.
The system now sends an email notification to client advisors and program managers when a follow-up request is made, or a required success code/codes are not chosen in the Radaro app. Improvements & Fixes:
- Emails are triggered when the “Request Follow-Up” success code is selected in Radaro.
- Emails are triggered when the required success code from the setting is not selected in Radaro.
- Notifications include client, worker, service details, and worker notes.
- Emails are sent only for new follow-up requests after deployment.
- Logs track all sent emails, including failed attempts.
System
CARE-5300 : Improvements to sending emails.
Menu Item: Settings > Configuration > Email & Web Services > Email ConnectionsEmailing in the system has been updated to offer more options and be more secure.
The Setup screen has been updated with the following changes:
- Use SSL has been replaced with SSL Options.
- If Previously you had “Use SSL” ticked, it will default to “Auto”, if you did not have it ticked it will be “Auto - Ignore Bad Certificates”
- We recommend changing this to Start TLS or SSL On Connect to make sure the connection is secure. In the future, we may remove other options.
- There is now a detect button that will choose the most appropriate SSL Option.
- The Test button now Authenticates against the email server at the start, so you can see if there are Connection problems without sending an email. It is still recommended email connections are tested by sending a test email.
Release Notes for 9.09.02.4601
ClientCare
CARE-7889 : Make the Admin Notes field larger on the Client Maintenance Note tab.
Manu Path: HomeCare > Client Maintenance > Notes tab The Admin Notes field on the Client Maintenance screen under the Notes tab has been resized to improve usability and reduce the need for excessive scrolling when viewing or referencing long entries.
PayCare
CARE-7930 : Filter employees in Import employees to items with a creation date less than 30 days.
Menu Path: PayCare > Maintenance > Employee > EmployeeThe employee import screen in PayCare has been updated to improve usability by limiting the display of imported employee records to those created within the last 30 days.
CARE-7955 : Employee Onboarding Interface: If there’s only one period schedule set this automatically.
Menu Path: PayCare > Maintenance > Employee > EmployeeThe Employee Onboarding interface has been improved to streamline the period schedule assignment during employee imports from third-party integrations. If only one period schedule is configured for a tenant, the system will now automatically set that schedule during the import process.
If multiple period schedules are available, the system retains the existing behaviour.
CARE-7987 : Provide more information when saving an Employee File fails.
Menu Item: PayCare > Maintenance > Employee > EmployeeIf a save fails. The message now provides more information about what the issue was.
Release Notes for 9.09.02.4587
HomeCare
CARE-7976 : HomeCare Attendance: in-service distance cannot be entered for services with Virtual Locations.
Menu Item: HomeCare > Dashboard > Processing > Service AttendanceFor services with a Virtual Location, kilometres travelled could not be entered in the Payable field in HomeCare Service Attendance. This issue has now been resolved.
CARE-7977 : HomeCare Attendance: remove limitations on updating Payable End Time.
Menu Item: HomeCare > Dashboard > Processing > Service AttendanceIn some situations where the Pay Worker Start Service is the same as the Planned Start Service time, it is not possible to update the End Service time. This issue has now been resolved.
CARE-7978 : HomeCare: Travel Report does not always show Payable amounts since recent changes to the Attendance screen.
Menu Item: HomeCare > Reports > Employee TravelSince recent changes to the Attendance screen, the Actual Travel Distance column may not display a value. This has now been corrected.
Release Notes for 9.09.02.4577
HomeCare
CARE-7777 : DEX History hides items after performing Undo Export.
Menu Item: HomeCare > Processing > Create DEX Bulk Data FileWhen “Undo Export” is performed on an item, the list refreshes but removes more than just the item the Undo was performed on. By reloading the screen these items would show again.
This issue is resolved.
CARE-7778 : Ensure Contract is selected before selecting a Funding Body when adding a service.
Menu Path: HomeCare > Processing > Daily Service ProcessingThe Funding Body dropdown when creating one-off services on DSP has been updated to align with the validation logic based on the client contract.
- The Funding Body dropdown is now disabled until a client contract is selected.
- Once a client contract is selected, the Funding Body dropdown is enabled with options filtered according to the selected contract.
- If the client contract is changed, the Funding Body is cleared and the dropdown is disabled until a new contract is selected.
CARE-7961 : Funding Body "Use Default" displays RACS ID.
Menu Item: HomeCare > Dashboard > Clients & Staff > Client > create a service“Use default” button was showing the RACS ID instead of the Service ID. This has been resolved
PayCare
CARE-7816 : Superannuation Expense Speed Improvements.
Menu Item: PayCare > Reports > Management > Superannuation > Superannuation ExpenseThe performance of the Superannuation expense report has been improved.
Release Notes for 9.09.02.4570
HomeCare
CARE-7864 : Enhance Cancel service screen Behavior for Completed Services in Daily Service Processing.
Menu Path: HomeCare > Processing > Daily Service Processing > CancelEnhancements have been made to the cancellation functionality for completed services to ensure consistent and accurate behaviour.
- Removed the misleading message "This Service is not assigned to anyone" from the Cancel screen when attempting to cancel a completed service that is assigned to an employee.
- Disabled the "Cancel & unassign service" button for completed services to ensure completed services cannot be cancelled with the unassign option
CARE-7908 : Remove terminated employees from generated services.
Menu Path: HomeCare > Maintenance > Employee ManagementThe system now ensures terminated employees are unassigned from future-generated services where they are the default employee in the associated service templates, preventing incorrect assignments.
- Terminated employees are no longer assigned to services generated from existing service templates with a date after their termination.
- Existing Scheduled services generated prior to or on the termination date remain unchanged.
- Adjustments apply only to future-generated services where the employee is the default Employee in the Task Templates.
- Completed or cancelled services after the termination date are not unassigned.
- This update does not unassign terminated employees from manually assigned services where they are not the default worker, nor does it delete shifts associated with terminated employees.
PurchaseCare
CARE-7774 : Attach Buttons with counts are not displaying correct counts.
Menu Path: PurchaseCare > Dashboard > Orders > Authorise & SendThe Attach button functionality has been corrected to ensure proper display of document counts and enable document viewing and downloads.
Reports, RostCare
CARE-7782 : Care Minutes for Roster Report updates (EN as 10% of RN, report on Master Roster, manual Occupancy figure, and other changes).
Menu Item: Reporting > Reports > Care Minutes for RosterThe Care Minutes for Roster report has been updated.
- The Average Occupancy for the period can be entered as a parameter, overriding the occupancy calculated using Aged Care Web Services Occupancy data. If this field is left blank or set to zero, the ACWS Occupancy data will be used.
- The report can now be run on any roster type:
- Working Roster
- Master Roster
- Draft Roster
- Draft Master Roster
- The report now includes EN hours to a maximum of 10% of the RN hours target.
- A range of other formatting updates and fixes have been applied.
- NAPS ID now shown in report header
- Period in days now shown next to Date Range in header
- Header shows Roster Type: Working Roster/Master Roster
- Average Occupied Beds shows total bed count & period for ACWS Occupancy data, or “using Occupied Beds parameter” if parameter entered.
- Group Headings updated for greater clarity
- RN/EN and Other Care Shifts shown in each group as required.
- EN hours split to show a maximum of 10% of RN Target hours in RN Care group, and balance in Other Care group.
- Empty Shifts and projected hours if empty shifts filled shown in all groups.
- Updated explanatory notes in report footer.
Release Notes for 9.09.02.4568
HomeCare
CARE-7959 : HomeCare Attendance Travel Distance "Pay Worker" value display may not default to Planned value.
Menu Item: HomeCare > Dashboard > Processing > Service AttendanceDefault travel distance “Pay Worker” values may show as “0.0 km” when no manual figure is entered, rather than matching the “Planned” km value.
This issue has now been resolved.
Release Notes for 9.09.02.4556
HomeCare
CARE-7747 : Out of Memory exception in Client Maintenance.
Menu Item: HomeCare > Maintenance > ClientAn issue causing an Out of Memory exception when repeatedly editing and saving the same service template in Client Maintenance has been resolved. The system now handles multiple edits and saves without excessive memory usage.
CARE-7894 : Show a Message if Client Charges are not the Most Recent Changes.
Menu Item: HomeCare > Processing > Client ChargesA notification has been added to alert users if the client charges displayed are outdated due to changes made by another user. This ensures users can refresh and view the most recent updates before proceeding.
CARE-7904 : Validation improvements when creating one off services.
Menu path: HomeCare > Processing > Daily Service ProcessingMenu path: HomeCare > Maintenance > Service TypeMenu path: HomeCare > Maintenance > Service CategoryMenu path: HomeCare > Maintenance > ProgramValidation has been enhanced to prevent the creation of invalid one-off service in the Daily Service Processing (DSP) screen, ensuring only valid combinations of Service Mechanism, Service Type, Client, and Contract can be saved.
- Implemented validation to display an error message if users select an invalid combination for Scheduled Service types or Group Based Service types.
- Prevented saving of one-off service templates with invalid combinations for both Scheduled and Group Based service types.
CARE-7921 : Change the Service Attendance screen to make the Pay Worker and Charge Client fields not editable initially.
Menu path: HomeCare > Processing > Service AttendanceThe Service Attendance screen has been updated to improve the handling of the Pay Worker and Charge Client fields.
Release Notes for 9.09.02.4552
RostCare
CARE-7934 : On the Roster Replacement screen, the leave type field does not show options.
Menu Item: RostCare > Processing > Employee > Roster ReplacementsWhen selecting the leave list, the list is often blank when it should have values in it. This has been resolved
Release Notes for 9.09.02.4545
ClientCare, HomeCare
CARE-7918 : Agreement date added to Client Contract.
Menu Path: ClientCare > Maintenance > People > ResidentMenu Path: HomeCare > Maintenance > ClientThe Agreement Date field has been added to the client maintenance screen > new client screen, contract screen to capture and report client agreement dates to Services Australia.
- Added the Agreement Date field, located above the "Actual Entry Date" field, for optional entry when creating or updating clients and agreements.
HomeCare
CARE-7598 : New program option to send client contact details to the Radaro app.
Menu Path: System > Settings > Configuration > Program OptionsA new program option, Switch.HomeCare.RadaroSendContactDetails, has been introduced to configure which client contact details are sent to the Radaro app along with service details. This provides flexibility for workers to contact clients directly when needed.
- Added the configuration option Switch.HomeCare.RadaroSendContactDetails under Program Options in System Settings.
- Provides multiple selectable options to specify which contact details are sent:
- No (default): Do not send any contact details.
- Home: Send the home number.
- Mobile: Send the mobile number.
- Other: Send an alternate contact number.
- Home, Mobile: Send the home number, or the mobile number if the home number is unavailable.
- Mobile, Home: Send the mobile number, or the home number if the mobile number is unavailable.
- Home, Mobile, Other: Send the home number, or mobile number, or alternate number in that order of priority.
- Mobile, Home, Other: Send the mobile number, or home number, or alternate number in that order of priority.
CARE-7638 : Improving the Virtual Location checkbox to clear out the address field when it is ticked.
Menu path: HomeCare > Processing > Daily Service ProcessingMenu path: HomeCare > Maintenance > Client
Menu path: HomeCare > Maintenance > Staff Only Services
An issue where selecting the Virtual Location checkbox did not clear the address field has been resolved. The system now ensures proper handling of address fields when toggling the Virtual Location checkbox.
CARE-7704 : Improving Client Maintenance Screen to save early when adding or editing Client Notes.
Menu Path : ClientCare > Maintenance > People > ResidentMenu Path: HomeCare > Maintenance > ClientThe Client Maintenance screen has been updated so when a user inserts or updates a client note, the screen will immediately save the changes.
CARE-7726 : Issue when the Travel Distance is not being calculated in some cases.
Menu Item: HomeCare > Dashboard > Processing > Daily Service ProcessingAn issue where travel distance was not being calculated in certain scenarios has been resolved.
CARE-7859 : Showing notes in the service Attendance screen properly when Changing the Status Planned to Schedule.
Manu Path : HomeCare > Dashboard > Processing > Daily Service ProcessingMenu Path: HomeCare > Dashboard > Processing > Service AttendanceAn issue where comments and signatures from Radaro were cleared when changing a service's status between Planned, Scheduled, and Completed has been resolved. Notes and signatures now persist through status changes.
CARE-7886 : Error when deleting leave on the Roster Replacements screen.
Menu Path: HomeCare > Roster Replacements An error that occurred when attempting to delete leave on the Roster Replacements screen has been resolved. Deleting shifts, including those marked as leave, now functions as expected without exceptions.
CARE-7887 : Error when trying to cancel and un-assign a visit.
Menu Path: HomeCare > Processing > Daily Service ProcessingWhen Cancelling & un-assigning a service, an error message would sometimes appear. This has been resolved.
CARE-7888 : Error when editing a service on daily service processing.
Menu Path: HomeCare > Processing > Daily Service ProcessingWhen Editing a service, an error message would sometimes appear. This has been resolved.
CARE-7891 : Shift Tolerance screen update to show Unit of Measure.
Menu Path: HomeCare > Setup > Shift Tolerance Labels on the Shift Tolerance screen have been updated to include units of measurement, providing clarity for users when entering distance and time thresholds.
CARE-7892 : Improvements to accessing care plans in Radaro.
In Radaro, sometime the Care Plan URL would not link through to the document. To resolve this, Documents in the Radaro notes now look like: {quote}Document Title - https://samplecaresys-service.caresys.co/api/doclink/ABCDEF{quote}
Additionally, content exposed through the doclink endpoint has been updated with improved metadata:
- PDF files will have ContentType application/pdf, and Disposition as inline
- Jpg files will have ContentType image/jpeg, and Disposition as inline
- Png files will have ContentType application/png and Disposition as inline
- All other files will have ContentType application/octet-stream and Disposition as attachment like before.
This will allow faster access to the content.
CARE-7929 : Notes written on the DSP Edit screen in some circumstances didn't attach to the right service on the Service attendance screen.
Menu path: HomeCare > Processing > Daily Service ProcessingAn issue where notes added on the DSP screen (Service details screen and calendar) were incorrectly shown on the service attendance screen, has been resolved. Notes are now properly associated with the matching service and display accurately across the Service Attendance screen.
Release Notes for 9.09.02.4533
ApplicationServer, HomeCare
CARE-7770 : Unexpected exception in Roster Replacements.
Menu path: RostCare > Processing > Employee > Roster ReplacementsMenu path: HomeCare > Processing > Roster Replacements
In certain circumstances this screen could cause an unexpected exception. This has been fixed.
HomeCare
CARE-7822 : Error displayed when un-cancelling a service on the Service Attendance screen.
Menu Item : HomeCare > Processing > Service AttendanceAn issue where an exception was thrown when attempting to un-cancel a previously cancelled service has been resolved. Services can now be cancelled and un-cancelled without errors.
CARE-7837 : Leave Schedule Sometimes does not put all days on leave.
Menu path: HomeCare > Processing > Leave ScheduleWhen an employee was being placed on leave the screen is able to unassign them from jobs and place their shifts on leave. Occasionally this could fail. This has now been fixed.
Additionally, if a service was cancelled and still had an employee assigned the process would uncancel the service but leave the employee still assigned to it. This has been changed. Now the service will remain in the cancelled status and the employee will be removed from the service.
Further, if the service fails to be unassigned there will now be a brief description of why the service could not be unassigned. An example of this is: “Cannot move service from Completed to Planned“. This allows you to see why the shift was not put on leave.
CARE-7838 : Unexpected Exception when creating a new Service in DSP.
Menu Item : HomeCare > Processing > Daily Service ProcessingAn issue where created one-off services did not immediately display on the Calendar tab in DSP has been resolved. Previously, switching tabs was required to refresh and view the new service. Now, one-off services appear on the Calendar tab immediately after creation without the need for manual refresh.
CARE-7839 : Client Charges Generator doesn't apply rates correctly on public holidays.
Menu Items: HomeCare > Processing > Client ChargesHomeCare > Processing > Daily Service Processing PayCare > Setup > HolidaysAn issue where public holiday rates were not applied if a public holiday had no specified Cost Centre range has been resolved. Service charges on public holidays now correctly use the public holiday rates, even when there is no Cost Centre range.
CARE-7855 : Exception error when changing from one-off service to recurrence.
Menu Items:HomeCare > Maintenance > Client HomeCare > Maintenance > Staff Only Services An exception error that occurred when changing a one-off service to a recurring service has been resolved. Previously, attempting to modify recurrence settings without updating the frequency could trigger an error. The system now validates recurrence settings to prevent such errors.
- Added validation to ensure that selecting "Recurring Service" without specifying a frequency displays an error box, guiding users to enter a valid frequency.
- Implemented concurrency checks across multiple instances to display a message if a service template is edited by another user, preventing errors and requiring a refresh.
CARE-7856 : Travel part is removed if the first service is cancelled and still assigned.
Menu Items: HomeCare > Dashboard > Processing > Daily Service ProcessingHomeCare > Dashboard > Processing > Service AttendanceAn issue was identified where cancelling the first service of the day for a worker also removed the travel part to the next service. This behaviour has been corrected to ensure travel parts remain in the system, allowing for accurate payment even if the first service is cancelled but still assigned.
CARE-7876 : Improve the system to cancel both scheduled and planned services if a client is on leave.
Menu Items: HomeCare > Dashboard > Clients & Staff > ClientHomeCare > Dashboard > Processing > Daily Service ProcessingAn issue was resolved where placing a client on leave only cancelled scheduled services, leaving planned services unaffected. Now, when a client is put on leave, both planned and scheduled services are cancelled if selected for cancellation, ensuring consistent management of service statuses.
CARE-7885 : Error when assigning service to a worker.
Menu Item: HomeCare > Dashboard > Processing > Daily Service Processing > AssignOn the Assign screen, when we click the “Create Shift & Assign” button, an error sometimes appears. This has been resolved.
Release Notes for 9.09.02.4523
HomeCare
CARE-7206 : Split Shift function unassigns all services if the Leave is in the first shift.
Menu Items: HomeCare > Dashboard > Clients & Staff > Roster ReplacementsTimeCare > Rostering > Roster / Attendance MatchingThe shift split function has been improved to handle cases where the first part of a split shift is marked as leave. Previously, splitting a shift into two segments (with the first part set to leave) would result in all services being unassigned. Now, only services in the leave segment are unassigned, while services in the working segment remain assigned.
RostCare
CARE-7811 : Split employees with the same name in the RostCare Working Journal Report.
Menu Item : RostCare > Reports > Costings > Costed RosterThe RostCare Working Journal Report has been improved to correctly display employees with identical names as separate entries. Previously, employees with the same first and last names but different Employee IDs were being combined in the report, causing inaccurate summaries.
- Employees with the same name but different Employee IDs are now displayed separately in the RostCare Working Journal Report.
Release Notes for 9.09.02.4516
System
CARE-7879 : 9.09.02 Upgrade Fails as it relied on legacy AN-ACC Data.
The upgrade script from 9.08.08 to 9.09.02 has been updated so that it handles if the environment has already been updated to support the new Service Categories
Release Notes for 9.09.02.4513
ClientCare
CARE-7739 : Random single close parenthesis on the Statement.
Menu Item: ClientCare > Reports > Financial > Statements by EmailPreviously, The Charge Description on the Statement would sometimes show a close parenthesis that should not be there. This has been resolved.
CARE-7752 : Improvement to Unit type on HCP Statement.
Menu Item: ClientCare > Reports > CDC Account > Home Care Package Client StatementThe Unit field logic has been improved so that it will primarily use the value recorded on the Client Charge.
ClientCare, HomeCare
CARE-7293 : Client Leave Report.
Menu path: HomeCare > Reports > Client LeaveMenu path: ClientCare > Reports > Personal > Client LeaveA new report has been added to the System to be able to report on Client Leave. The report will show all Client Leave for the parameters selected. If there are HomeCare Services that the leave affects, the services will be displayed with its state.
HomeCare
CARE-7256 : Radaro comments have been expanded from 500 char to 4000.
Menu item: HomeCare > Dashboard > Processing > Service AttendanceMenu item: HomeCare > Dashboard > Processing > Daily Service Processing > Service Care Systems now supports Radaro comments up to 4000 characters.
The character limit from Radaro comments has been expanded from 500 to 4000 characters, allowing for more detailed notes within the Care Systems product.
- Increased Radaro comment character limit to 4000, ensuring longer comments are fully supported on service attendance and daily service processing screen.
- Ensured Radaro notes were visible on the attendance screen after the update.
- Verified that notes longer than 500 characters are imported in full.
CARE-7365 : New option to control how services are removed from Radaro.
Program Option: System > Settings > Program Options > Switch.HomeCare.RadaroMethodForRemovingServicesA program option has been added which controls how services are removed from Radaro. This option may assist with cases where a job is deleted but it is still visible on an employee’s phone.
- Added the program option "Switch.HomeCare.RadaroMethodForRemovingServices" with three settings: "Delete," "Unassign," and "UnassignAndDelete."
- The default setting is "Delete," maintaining the current behavior where services are deleted and recreated with updated details when rescheduled.
- Delete: Follows current behavior, deleting the service and recreating it upon rescheduling.
- Unassign: Calls the unassign endpoint to unassign the service without deleting it.
- UnassignAndDelete: Unassigns the service using the unassign endpoint, then reassigns it to a dummy driver and deletes the job, ensuring it is removed from employee devices.
CARE-7463 : When Google Maps authentication is not setup, Improve the error message.
Menu item: HomeCare > Processing > Daily Service ProcessingMenu item: HomeCare > Processing > Service AttendanceMenu item: HomeCare > Processing > Service Sign Off If google maps authentication is not set up, the system will now show a better error message when performing an action that relies on it
CARE-7677 : Unexpected Exception in Service Type Maintenance > Competencies.
Menu path: HomeCare > Maintenance > Service TypeAn unexpected exception could be thrown on this screen when reloading or changing the selected Service Type. This has been fixed.
CARE-7681 : New HomeCare general settings to define follow up completion code from Radaro Service completion.
Menu path: HomeCare > Setup Menu > General SettingsSettings have been added to this screen to add Service Completion codes that result in a follow up email being sent to advisors.
A new "Notifications" section has been added to the HomeCare General Settings, providing options to configure follow-up notifications based on specific Radaro Service completion codes.
- Added a "Notifications" section in General Settings, including an "Email Connection for Notifications" dropdown populated by the email connection list.
- Introduced two new fields for triggering follow-up emails:
- Selected Code/s which trigger follow-up email: A comma-separated field to specify multiple codes that will trigger a follow-up email to Client Advisors and Managers when selected by the worker.
- Not Selected Code/s to trigger follow-up email: A comma-separated field to specify multiple codes that will trigger a follow-up email if not selected by the worker.
CARE-7702 : DEX outputs from ClientCare transactions should be summarised by client & service type.
Menu path: HomeCare > Processing > Create DEX Bulk Data FileWhen generating DEX outputs from ClientCare transactions (e.g. Billing Rate charges for recurring services), the information will be grouped by client and service type, reporting the total value, and a single unit as the Quantity delivered.
Clients with zero net charges for the month will be excluded from the output.
CARE-7755 : Progress notes written after a service is sent to Radaro do not appear in the Radaro app.
When progress notes are added to a client, an update to the job with the new information is scheduled for 4pm the day before. previously, if a note is added after this time, it will not be sent to the employee’s Radaro app. New improvements have been made to ensure that progress notes added after the daily update time are included in the Radaro app. Now, if a note is added to a client’s service after 4pm, it will be sent to the employee’s Radaro app, ensuring up-to-date information is available.
- Ensured that The first publish after 4pm today will update only the jobs for tomorrow. The descriptions of tomorrow's jobs will now include the progress notes that have been written earlier today.
- Ensured Progress notes on jobs are only updated after 4pm the day before the next job.
CARE-7809 : Improvement to detection of when jobs change should be sent to Radaro.
Menu path: HomeCare > Processing > Daily Service ProcessingThe process of detecting when a job changes needs to be sent to Radaro has been improved
CARE-7813 : Removing Recurrence End Date sets it to Start Date instead.
Menu path: HomeCare > Maintenance > ClientIn some cases, when removing a Recurrence End Date on a Template the system was incorrectly setting the Recurrence End Date to the same as the Start Date. It should in fact be empty. This has been fixed.
PayCare
CARE-7612 : Backpay Report: Round Total instead of Truncate.
Menu Item: PayCare > Reports > Management > Other > Backpay Details ReportEnsure the Back Pay report rounds payments using the same logic as the PayCare pay screen.
- The Backpay Report has been updated to align with the rounding logic used on the PayCare pay screen.
- Modified the report to round payments in the Excel output, replacing the truncation formula with rounding.
System
CARE-7674 : Exception when entering a Role that already exists.
Menu path: Settings > Security > Access Control > RoleWhen entering a Role that has the same Code as an existing Role an unexpected exception would be created. This has been fixed.
The user will now see a normal error message around the Code field stating that the 'Value must be unique but has already been used in the database' preventing them from saving until a unique Code is entered.
Release Notes for 9.09.02.4506
HomeCare
CARE-7861 : In some circumstances, the km from the travel component also shows on the actual service.
Menu Item: HomeCare > Processing > Service AttendanceFixed an issue where, in some cases, travel kilometres were incorrectly displayed as actual service kilometres. Now, when a user records travel kilometres with a success code in the Radaro app and completes the service, the travelled kilometres will correctly populate the "Pay Worker" distance field.
- Resolved an issue where travel kilometres appeared in the service kilometres field instead of the "Pay Worker" distance field.
- Ensured that kilometres recorded via Radaro with the success code now populate the "Pay Worker" distance accurately upon service completion.
Release Notes for 9.09.02.4494
HomeCare, RostCare
CARE-7843 : Error when putting Employee on Leave via Roster Replacements.
Menu Item: RostCare > Processing > Employee > Roster ReplacementsWhen putting Employee on leave, the process would sometimes fail with an error. This has been resolved.
- Fixed an issue where putting employees on leave would sometimes result in a process error.
Release Notes for 9.09.02.4492
HomeCare
CARE-7849 : Improvement to Time & Attendance Data from Radaro.
Menu path : HomeCare > Service Attendance In some circumstances the Travel End Time and Service Start Time are using the Travel Start Time. This has been resolved.
Release Notes for 9.09.02.4485
ClientCare
CARE-7568 : Update the Monthly Activity Report to filter on Service Code instead of RACS.
Menu Item: ClientCare > Reports > Management > Monthly ActivityMonthly Activity Report has been updated to use Service Code for filtering instead of the legacy RACS ID. This change aligns the report with current practices and ensures that all services, including those without a RACS ID, are accurately included.
- Updated the report query to filter by Service Code rather than RACS.
- Modified the data window to display Service Code instead of RACS.
- Ensured that services without a RACS ID are now correctly included in the report.
CARE-7633 : Home Care Package statement should report subsidy level rather than fee level, if available.
Menu Item: ClientCare > Reports > CDC Account > Home Care Package Client Statement The accuracy of the Home Care Package Client Statement has been improved by ensuring that the correct subsidy level is reported. Now, if a client's subsidy level is set using the Classification field (between levels 1 and 4), the statement will use this classification level instead of the Fee Type level. If no subsidy classification level is set, the report will continue to use the Fee Type level as before.
- Updated the Home Care Package Client Statement to report the subsidy level based on the Classification field if set.
- If the subsidy classification level is not set, the statement will default to using the Fee Type level, maintaining existing behaviour.
HomeCare
CARE-7444 : Add Service Note column on the Daily Service Processing screen.
Menu path: HomeCare > Processing > Daily Service ProcessingMenu path: HomeCare > Processing > Service Sign OffA new column "Service Note" has been added to the Daily Service Processing and Service Sign Off screens, making it easier for user to access important notes associated with each service directly from the grid.
- Added a "Service Note" column to the daily service processing and Service Sign Off grids.
- The Service Note column displays a portion of the notes within the standard cell size, with a tooltip to view the full note on hover.
- Enabled grid header filtering for the Service Note column, allowing you to search for text within the notes.
CARE-7632 : Allow Service Status to be changed in all situations.
Menu path: HomeCare > Processing > Daily Service ProcessingMenu path: HomeCare > Processing > Service AttendanceIt was not possible to manually move a service to a different status if it was currently in the Travelling to Service or In Progress status. This has been fixed.
Services in Travelling to Service or In Progress status can now be moved the Complete or Cancelled or Scheduled status. We don’t recommend doing this on services on the current day, only for services in the past where status may have not been updated automatically.
CARE-7645 : Improvements in receiving Task Start Time from Radaro.
Menu Item: HomeCare > Processing > Service AttendanceThe logic around how the start time is received from Radaro has been improved.
The program will calculate it by:
- If the Checklist completed event is received, the time of this is used
- If the Checklist completed event is not received, it will use the Geofence Entered time. A note will be on the attendance screen when this happens.
- If that does not exist it will use the “Picked Up At” time will be used. A note will be on the attendance screen when this happens.
- If that does not exist, the Planned start time will be used if it is between the “Event Started” and “Completion” times. A note will be on the attendance screen when this happens.
The Travel End will also use the above logic
RostCare
CARE-7270 : Expose StaffCare Expired Qualification report in RostCare.
New Menu Item: RostCare > Reports > Employee > Expired Qualification by Employee A new menu item has been added in RostCare to allow user to run the "Expired Qualification by Employee" report.
CARE-7703 : Add Qualification, Competency and Position Maintenance screens in the RostCare module.
New Menu Item: RostCare > Maintenance > Staff Attributes > QualificationNew Menu Item: RostCare > Maintenance > Staff Attributes > CompetencyNew Menu Item: RostCare > Maintenance > Staff Attributes > PositionAdded Qualifications, Competency, and Position Maintenance Screens. These screens were previously available in the StaffCare and HomeCare menu
It is still a requirement to have a StaffCare Registration to access these items.
Release Notes for 9.09.02.4476
HomeCare
CARE-7623 : Kilometres recorded during a service should be shown as the Actual, Pay Worker and Charge Client fields.
Menu path: HomeCare > Processing > Service AttendanceWhen a mobile worker uses the comment section to report kilometres travelled during the service that figure will now be stored and display as the Actual Kms, the Pay Worker Kms and the Charge Client Kms fields.
CARE-7788 : Travel kilometres incorrectly applied to first service in back-to-back services.
Menu path: HomeCare > Processing > Service AttendanceWhen a worker had a back-to-back service with travel beforehand the travel figure was being incorrectly recorded in the Pay Worker Kms field for the first service. This has been fixed.
Travel Kms between services will not be automatically recorded in any Pay Worker or Charge Client field now.
CARE-7789 : Round all Planned, Actual, Pay Worker, Charge Client and Summary KM value to 1 decimal place.
Menu path: HomeCare > Processing > Service AttendanceAll kilometre figures on this screen will now display rounded to one decimal place.
All figures entered in Pay Worker or Charge Client fields will be rounded to one decimal place.
Release Notes for 9.09.02.4465
ClientCare
CARE-7647 : Home Care Package Statement - ensure Issued Date is passed to report.
Menu Item: ClientCare > Reports > CDC Account > Home Care Package Client StatementThe Date issued was not being passed to the report correctly. This has been resolved.
CARE-7769 : Autofill of Date for higher interest updated.
Menu Item: ClientCare > Maintenance > People > Resident In the new Client Maintenance screen, when you fill in the Notification date, the screen tries to automatically fill in the Date for higher interest. This has been updated to be 15 days after the Notification date instead of 14
Launchpad
CARE-4467 : Screens/Reports open off the side of the screen when maximised, with different monitors/resolutions.
When an operator uses Care Systems on multiple monitors with different screen scaling settings, some Care Systems screens may open in an incorrect location on the screen. This issue has now been resolved.
PayCare, RostCare
CARE-7644 : Allow the Leave Schedule to make updates to the Leave Type Used on Processed Records.
Menu Item: PayCare > Maintenance > Employee > Leave Schedule It is now easier to correct leave records after they’ve been processed. Now, if an employee needs to change the type of leave used (for example, from Annual Leave to Personal Leave), user can update the record directly. These changes will be clearly documented with an auto-comment, ensuring full traceability.
- Added the ability to update the Leave Type on processed leave records.
- The Leave Type field is now editable, with any changes automatically logged with a timestamp and the operator's name.
- Expanded the leave edit dialog and made the comment field multi-line (3 lines).
- Enhanced the summary view by expanding the size of the comment column.
- Auto-comments are added to document any Leave Type changes, detailing what was changed and when.
Reports
CARE-7717 : ACFR Reporting Tool for 2023-2024 financial year.
Menu Item: Reporting > Reports > ACFR Accommodation PaymentsNew ACFR Accommodation Payment report for the 2023-24 financial year.
Report details are available in the Care Systems Help Centre.
Release Notes for 9.09.02.4460
HomeCare
CARE-7762 : Staff should be Unassigned from Cancelled Services during Client Leave.
Menu Path: HomeCare > Client Maintenance When services are Cancelled as part of recording Client Leave, employees were not being Unassignd from services in some cases. This issue has now been resolved.
Release Notes for 9.09.02.4457
HomeCare, System
CARE-7756 : Radaro import is timing out because it takes longer than 10 minutes.
Menu Item: SystemThe daily “import from Radaro” process that imports any missed Time & Attendance data, Client Notes, etc, is taking longer than 10 minutes in some cases, and is hitting a timeout limit.
Increase the system timeout from 10 to 30 minutes to allow this process to complete.
Release Notes for 9.09.02.4446
ClientCare
CARE-7231 : ClientCare Period Billing - Drawdowns may not start until the next month in certain circumstances.
Menu path: ClientCare > Processing > Period BillingIf a client has drawdowns that start during a month and has paid some or all of their deposit in the month the drawdowns would not start until the next month. This has been fixed.
CARE-7571 : RAD Statement does not show resident Care Recipient ID in some situations.
Menu Item: ClientCare > Reports > Deposits & Bonds > Deposit Register StatementMenu Item: ClientCare > Reports > Deposits & Bonds > Deposit Debtor StatementMenu Item: ClientCare > Reports > Deposits & Bonds > Loan Register StatementMenu Item: ClientCare > Reports > Management > Claim AdviceThese reports have been updated to include the Care Recipient ID in all cases.
CARE-7572 : Include end of month balances on the Deposit Register Statement.
Menu Item: ClientCare > Reports > Deposits & Bonds > Deposit Register StatementLegislation states the RAD statement should show the balance at the end of the month.
An updated statement format has been applied to allow the Month End balance to be shown more clearly, and ensure compliance with this requirement.
To disable this change go to Settings > Dashboard > Configuration > Program Options and disable option EnableItem.ClientCare.HideMonthEndBalanceOnRadStatement.
HomeCare
CARE-6432 : Auditing should be added to many HomeCare screens.
Auditing has been added to these screens: ClientCare > Maintenance > Financial > Billing Rates
HomeCare > Maintenance > Service Type
HomeCare > Maintenance > Service Type > Charges & Payments > Add a date
HomeCare > Maintenance > Service Type > Charges & Payments
ClientCare > Maintenance > Financial > Billing Rates > Rates
HomeCare > Maintenance > Service Type > Rates
HomeCare > Setup > Discount Rates
HomeCare > Setup > Cancellation Reasons
HomeCare > Maintenance > Client > Contracts > Schedule
HomeCare > Maintenance > Client > Contracts > Schedule > Default Employee
HomeCare > Maintenance > Client > Contracts > Schedule
HomeCare > Maintenance > Client > Contracts > Schedule > Recurrence settings
HomeCare > Maintenance > Client > Contracts > Schedule > Add an Address
HomeCare > Maintenance > Staff Only Services
HomeCare > Dashboard > Processing > Daily Service Processing > Filters button > Save Filters
HomeCare > Setup > General Settings
Note that auditing will only start when this new release is deployed to your environment.
CARE-7320 : Client Charges Report.
Menu path: HomeCare > Reports > Client ChargesA new report has been added to the system to show the Client’s Charges.
It has these filters:
- Date Range
- Program Range
- Client Range
- Service Type Range
- Location Range
- Type: Detail or Summary
- Group By: Client then Program or Program then Client or Location then Client.
- Charge Status
The report shows these columns in detail mode:
- Date
- Service Type
- Charge Status
- Service Time
- Service Duration
- Charge Units
- Charge Rate
- Total Charge
CARE-7388 : Use a Default Location for Virtual Services when the "Virtual Location" Checkbox is selected.
Menu Item: HomeCare > Dashboard > Clients & Staff > ClientMenu Item: HomeCare > Dashboard > Processing > Daily Service ProcessingMenu Item: HomeCare > Maintenance > Staff Only ServicesA checkbox has been added to the Service Template and Service edit screens allowing a “Virtual” location to be selected. This can be used for phone calls, Zoom/Teams meetings, breaks and other events which do not require physical attendance.
When these services are sent to mobile workers, the default location as set at HomeCare > Setup > General Settings will be used to describe the service location.
CARE-7390 : When sending HomeCare service details to mobile workers, use a default address if no location is specified.
Menu Item: HomeCare > Dashboard > Processing > Daily Service ProcessingWhen sending services to mobile workers, if a service does not have a location specified, the best address available will be used.
For client services, the Client’s default Service Address will be used if it is present
For Staff Only services, and Client services with no default address available the organization's “Default Mobile Worker Service Location” as set at HomeCare > Setup > General Settings will be used.
CARE-7411 : Add a calendar which displays the Employee's services.
Menu path: HomeCare > Maintenance > Employee Roster ManagementMenu path: RostCare > Maintenance > Employee > Employee Roster ManagementA new tab called Calendar has been added to this screen. It is the first tab on the screen now. It shows the selected Employee’s schedule for the next period of the time.
The start date defaults to today but can be changed as needed. The calendar shows the next week by default but can be changed to fortnight or a 4 week period.
The Employee’s calendar is read only. There is no ability to edit the employee’s calendar from this screen.
If another user is editing the Employee’s services on a different screen the Employee’s Calendar here will update in real time.
The design and appearance of the calendar match the Daily Service Processing calendar.
The new calendar tab has security so is able to be hidden while still allowing access to the rest of the tabs.
CARE-7486 : When a Client Leave is added, edited or deleted warn the user if the setting is not set.
Menu path: HomeCare > Maintenance > ClientMenu path: HomeCare > Setup > General SettingsIf the Cancellation Reason when Client on Leave setting is not set the Client Maintenance screen will show a warning and instructions. The Client’s Services will not be automatically Cancelled or Reinstated.
CARE-7488 : Add a setting to control the Cancellation Reason for Services when a Client is on Leave.
Menu path: HomeCare > Maintenance > ClientMenu path: HomeCare > Setup > General SettingsA global setting has been added to the General Settings screen. The setting is called Cancellation Reason when Client on Leave. It defines a Cancellation Reason that will be used automatically on Services when a Client is placed on Leave.
The recommendation is to define a new Cancellation Reason that is used solely for when a Client is on Leave.
CARE-7523 : Add the ability to select services that will be Cancelled when a Client Leave is entered.
Menu path: HomeCare > Maintenance > ClientContracts tab > Leave & Location tab
When a Client Leave is added or edited the user will have the opportunity to choose whether a service template or service instances are Cancelled in the date range.
CARE-7535 : Add a setting called 'Cancel during client leave' on service templates.
Menu path: HomeCare > Maintenance > ClientMenu path: HomeCare > Processing > Daily Service ProcessingA new check box called ‘Cancel during client leave’ has been added to the Schedule > Service Template screen which allows control over whether a service is automatically marked as Cancelled when a client is on leave. The main use case for this is for when the leave period doesn’t have an end date yet. The default setting is on.
This setting is also available when adding templates via Daily Service Processing.
CARE-7547 : Adding an end date to a leave should reinstate cancelled service after that date.
Menu path: HomeCare > Maintenance > ClientAdding an end date to a client leave will now allow Cancelled services after the end date to be automatically reinstated.
CARE-7553 : Home Care Estimation report should warn when the estimation process is disabled.
Menu item: HomeCare > Reports > Home Care Packages Client Account EstimateMenu item: Settings > Configuration > Program OptionsThis report will now show warnings when the options it needs are switched off. This is to provide a warning that the results shown may not be accurate and further setup may be required.
CARE-7620 : An error can occur when changing the Mechanism Type on entering new services.
Menu path: HomeCare > Processing > Daily Service ProcessingFixed an error that could happen when adding a new Service Template in this screen.
CARE-7650 : Radaro Messages not processed properly when there's no photos.
This has been resolved.
HomeCare, Launchpad
CARE-7621 : Employee Roster Management sometimes shows an error on first load.
Menu Item: RostCare > Maintenance > Employee > Employee Roster ManagementMenu Item: HomeCare > Maintenance > Employee Roster ManagementThis has been resolved
PayCare
CARE-7172 : Leave History Summary Report.
New Menu Item: PayCare > Reports > History > Leave History SummaryParameters:
- Period Schedule Range
- Employee Range
- Leave Type Range
- Date Range
- Sort By - Employee, Leave Type
- Include Employees Terminated before start date
The Report has a top level grouping of Period Schedule. This is needed as the Period Dates may differ per period schedule.
The header shows the Period Schedule, as well as the “Actual” date range it’s using. This differs from the parameter as it needs to match to period schedule details. The periods used are ones which finish inside the date range.
The report then has a single row per Employee Contract, per Leave Type.
The columns shown are:
- Employee
- Leave Type
- Classification
- Cost Centre
- Previously Available
- Accrual
- Usage
- Available At End
CARE-7499 : Add Notes tab to the Employee Maintenance screen.
Menu item: PayCare > Maintenance > Employee > EmployeeMenu item: HomeCare > Maintenance > EmployeeA new tab has been added to this screen which allows Notes to be recorded against an Employee.
The Note will have the date and the Operator that wrote it linked to it.
System
CARE-7552 : Out Of Memory exceptions after a full day of use.
A memory leak was found in the CareSystems software that would eventually lead to Out Of Memory exceptions after a full day of use. This has been resolved.
Release Notes for 9.09.02.4438
ApplicationServer
CARE-7697 : Performance review of Service Generation scheduled task on app server.
Menu Item: SystemIn some cases, the overnight process that generates scheduled HomeCare tasks for future days was taking longer than expected to complete. This issue has now been resolved.
Release Notes for 9.09.02.4437
HomeCare
CARE-7686 : "Index was out of range" error when editing a Service.
Menu Item: HomeCare > Dashboard > Processing > Daily Service ProcessingIN some situations, an Index was out of range error may be displayed when editing a client service. This issue has now been resolved.
Release Notes for 9.09.02.4433
HomeCare
CARE-7680 : Group Based services may not display in the Daily Service Processing - services view.
Menu path: HomeCare > Processing > Daily Service ProcessingGroup Based services are not showing on the Daily Service Processing > Services tab in some cases. This issue has now been resolved.
Release Notes for 9.09.02.4431
HomeCare
CARE-7665 : Unexpected exception when Unassigning or Assigning.
Menu path: HomeCare > Processing > Daily Service ProcessingCalendar tab
Using the drag and drop ability to assign and unassign a worker could cause an unexpected exception. This has been resolved.
CARE-7667 : Funding Type filter on Client Charges would not be saved and loaded correctly.
Menu path: HomeCare > Processing > Client ChargesUsing ‘Remember all filters’ while filtering on the Funding Type column would not save and reload correctly. This has been resolved.
When a new version of CareSystems is released the grid would revert to default state after an upgrade. This has been resolved.
CARE-7668 : Unexpected exception in Client Maintenance.
Menu path: HomeCare > Maintenance > ClientAn unexpected exception could happen on this screen when reloading or changing a client with an Additional Fee with the ‘Drawdown from the deposit account’ ticked. This has been resolved.
CARE-7669 : Unexpected exception in Service Type > Qualifications.
Menu path: HomeCare > Maintenance > Service TypeWhen saving or reloading this screen with Qualification changes and unexpected exception could occur. This has been resolved.
CARE-7671 : Unexpected exception on Daily Service Processing's Create Shift And Assign function.
Menu path: HomeCare > Processing > Daily Service ProcessingCalendar tab > Assign > Create Shift and Assign
Sometimes when using this feature an unexpected exception could happen. This has been resolved.
Release Notes for 9.09.02.4423
HomeCare
CARE-7650 : Radaro Messages not processed properly when there's no photos.
This has been resolved.
Release Notes for 9.09.02.4418
HomeCare
CARE-7253 : Photo attachments recorded by mobile worker should be viewable.
Menu item: Homecare > Client Maintenance > Client NoteMenu item: Homecare > Daily Service Processing > Client Note- Added a new image icon next to the attachment icon to preview uploaded photos attached to service notes.
- Clicking the image icon opens a preview window, allowing users to view attached photos clearly and in detail.
- The preview window includes ability to zoom in, zoom out, view full screen and rotate the image.
- The preview window includes a close button to return to the Client Note section.
CARE-7314 : Client Maintenance screen handles Billing Rates slightly differently between old and new versions.
Menu item: HomeCare > Maintenance > Client Menu item: ClientCare > Maintenance > People > Resident
An inconsistency with how the old and new versions of this screen manage the Contract > Billing Rates / Additional Fees has been fixed.
CARE-7329 : Client Charges screen shows Location from the Service Template, instead of the Instance.
Menu item: HomeCare > Processing > Client ChargesThe Location listed for the Service on this screen was using the Location from the Template. It will now show the Location on the Service instance.
CARE-7347 : Add Client's Advisors to the Daily Service Processing.
Menu item: HomeCare > Processing > Daily Service ProcessingAdded two new columns to the Dailey Service Processing screen table - Advisor(s) and Advisor Note.
- Users can now filter clients and services based on advisors (case managers).
- The Advisor column displays the names of multiple advisors separated by commas where multiple advisors exist for a client.
- The Advisor Note column shows each advisor's name next to their respective notes.
- Grouping can be done by clicking and dragging the Advisor Name in the grey box at the top of the table.
- Sorting can be done by clicking the filtering button in the Advisor Name column header.
- Hovering over the 'Advisor Note' column displays the entire text in a pop-up.
CARE-7348 : Calendar view should only show the filtered employee.
Menu item: HomeCare > Processing > Daily Service ProcessingWhen filtering to an Employee range the Calendar tab will now only show the Employees in that range.
The tick box that controls whether Employees with no shift are shown or not has been moved to be below the Employee range filter.
CARE-7357 : Improvements to Service validation.
Menu item: HomeCare > Processing > Daily Service ProcessingMenu item: HomeCare > Processing > Service AttendanceMenu item: HomeCare > Processing > Service Sign OffIf a service is rescheduled outside the range of an employee’s shift their shift will be extended.
If a service is rescheduled to a different day that will result in invalid links between shifts and services the reschedule attempt will be prevented. The correct process to follow is Unassign worker, Reschedule service and Reassign worker.
CARE-7389 : Add an Organisation's Location setting to use as a fallback address.
Menu item : HomeCare > Setup > General Settings- Added a new field to define the Organisation's Location.
- This field, labeled "Default Mobile Worker Service Location," serves as the fallback address in the system.
- The field references a known location found in HomeCare > Setup > Location.
- Updated Settings > Configuration > Email & Web Services > Service Status to indicate if the default location setting is used with the message 'HomeCare: Default Location is set'.
CARE-7393 : Comment and Signature from mobile worker are shown twice.
Menu item: HomeCare > Processing > Service AttendanceComments and signatures on Completed services are shown twice in some cases. This has been fixed.
CARE-7412 : When an End Date is put on a Recurring Service Template, generated services should be able to be put on the end date.
Menu item: HomeCare > Maintenance > ClientMenu item : HomeCare > Processing > Daily Service Processing- Resolved an issue where the last instance of a recurring service was not being created on the end date specified in the recurrence.
- Now, when setting an end date for a recurring service, the service generator correctly includes the service scheduled for that end date.
CARE-7424 : Add ability to exclude Unassigned Services when filtering by Employee.
Menu item: HomeCare > Processing > Daily Service ProcessingA new tick box item has been added when filtering to an Employee range the tick box allows the services which do not have an Employee assigned to be included on the result set or not.
The new tick box option is not saved to stored filter settings. This will be fixed in the future.
CARE-7440 : Editing a Staff Only Service in Service Attendance causes an error.
Menu item: HomeCare > Processing > Service AttendanceEditing a Staff Only service in a worker's shift would cause an error to happen on this screen. This has been fixed.
In some cases the Save button on a Staff Only service might not be enabled. This has been fixed.
CARE-7447 : The "Apply Changes from" field on the Client Maintenance screen might not be shown.
Menu item: HomeCare > Maintenance > ClientMenu item: HomeCare > Processing > Daily Service Processing
Menu item: HomeCare > Processing > Service Attendance
Various minor issues relating to the state of the Save button and Apply Changes from field when changes are made or Cancelled have been fixed.
CARE-7450 : DSP and Service Sign Off Status Filter shows items that don't apply to that screen.
Menu item: HomeCare > Processing > Daily Service ProcessingMenu item: HomeCare > Processing > Service Sign Off
- The Filter for Status will only show items that apply to that screen.
- When the Status filter is set to None, it is treated the same as All, it will no longer show items on that screen that it shouldn’t.
CARE-7465 : When filtering to a Client on the DSP and Service Sign Off only show records that match that Client.
Menu item: HomeCare > Processing > Daily Service ProcessingMenu item: HomeCare > Processing > Service Sign Off- When filtering on a client or range of clients, only records that match that client/clients are shown.
- Fixed an issue where filtering to a single client or range of clients was returning items without a client.
CARE-7502 : Re-Send services to Radaro one by one if the batch fails.
Services sent to Radaro are sent in batches for one Employee per batch. If anything in the batch is not correct the whole batch is rejected. This prevents valid Services for going through correctly. The process will now switch to sending jobs one by one if the batch fails. This guarantees that any that are valid will be sent and only those that are not valid will fail.
CARE-7525 : Change the default time to purge old jobs from Radaro process to 5pm.
The default setting for when old jobs are removed from Radaro has changed to 5pm. This is to prevent waking workers during the night with phone notifications. The time can be changed using the Program Option Time.Service.JobRadaroPurgePreviousDays
CARE-7531 : When moving a service to a new day the service should be link to a shift on that day.
Menu Item: HomeCare > Dashboard > Processing > Daily Service ProcessingMenu Item: HomeCare > Dashboard > Processing > Service Attendance
When an Assigned service was rescheduled to a different day the system would not update the links correctly. This has been fixed.
Now a warning will show when you’re attempting to change the date of a service. It will show:
“Moving the service a new day will Assign it to a shift for the worker on the new day. If they do not have a shift it will be created. If they already have a service in that time it will conflict. Be sure to check the worker’s calendar for the new day.”
The process it runs is to Unassign the service, move the service and Reassign at the new date and time. As the message says the reassignment at the new time will not warn and will ignore issues like double booking or not enough travel time for example.
In some circumstances the Reassignment process might not work so it will leave the service at the new time and date in the Planned status. The main case where this can happen is rescheduling a service that is far in the future, outside the window HomeCare is currently managing.
This only works for Scheduled normal flow Services for now. Assigned Staff Only services cannot be rescheduled to a new day. Any other status except Planned cannot be rescheduled to a new day.
CARE-7533 : Service that go over midnight are now sent to radaro successfully.
Menu item: HomeCare > Processing > Daily Service ProcessingDue to a limitation of Radaro, exported Jobs cannot go over midnight. As such, these jobs will now appear in Radaro with the following attributes:
- An End Time of 11:59 PM
- The Customer Name will show the actual start and end time
- The Reference field of the job will show the actual start and end time
- The Description starts with, “Over midnight Service. Please note actual service end time is: h:mm am on dddd dd MMMM”
LegiCare
CARE-7284 : Dimension Maintenance - Changes to Dimensions no longer automatically updates the chart of account.
Menu Item: LegiCare > Maintenance > Dimension Account > Dimension ManagementCurrently any change to the Dimensions setup in this screen would cause the entire chart to be updated. This process can be slow, and if you make multiple changes the chart should only be updated once when all changes are made.
As such, changes to the setup will no longer implicitly update the chart. Instead, there' is now a button in the top right to “Apply Updates to Chart of Accounts.” Under this button an estimate of how many changes have been made to the chart since it was last updated.
RostCare
CARE-7139 : Hours in Roster Performance Report to read the same as in PayCare.
Menu Item: RostCare > Reports > Employee > Roster PerformanceThis report has been updated to display Hours as hours to two decimal points, instead of it as Hours and Minutes.
Release Notes for 9.09.02.4396
PayCare
CARE-7468 : Employee Classification Progression.
Menu Item: PayCare > Reports > Employee > Employee Experience Level ProgressionThis report shows all Active Classification for the given parameters. It has two views, Summary and “Show hours for each pay”
It is used to assist with working out when someone has met the requirements to move to the next experience level.
The permission to use this report will by default be who has access to the employee maintenance screen.
For more information. See https://caresystems.zendesk.com/hc/en-us/articles/10209042823695
Reports
CARE-7587 : Update SGC rate in the QFR.
Menu Item: Reporting > Reports > QFR Generation The report has been updated to handle the change of the SGC Super rate.
Release Notes for 9.09.02.4368
HomeCare
CARE-7520 : Kms in Radaro completion comments is not being automatically filled on the Service Attendance screen.
Menu item: HomeCare > Processing > Service AttendanceAn error caused this feature to stop working. It has been fixed now.
CARE-7567 : Kms in Radaro completion comments should be case insensitive.
Menu item: HomeCare > Processing > Service AttendanceThe kms travelled in a vehicle in a Radaro completion comment was case sensitive. This has been changed to case insensitive.
PayCare
CARE-7569 : Updates to Backpay Report for new EA agreement.
Menu Item: PayCare > Reports > Management > Other > Backpay Details ReportUpdates have been applied to the Backpay Calculator report, including:
- Display old Classification codes correctly in the pay history where an employee has changed classifiation within the backpay period.
- Ensure correct new pay rates are returned if Classification Base Rate payitems (e.g. Bxxx items) are paid to employees rather then a generic Base Rate item.
- Add a single column showing Employee ID and Name to allow more efficient Pivot table grouping
Release Notes for 9.09.02.4363
HomeCare
CARE-7555 : Dex File History does not load more data.
Menu item: HomeCare > Processing > Create DEX Bulk Data FileThe History tab would only load 25 items. This has been fixed.
More items will load as the user scrolls down the page.
PayCare
CARE-7540 : Backpay Report for new EA agreement.
Menu Item: PayCare > Reports > Management > Other > Backpay Details ReportA new report has been created to assist with making back pays. The report provides pay history details per employee and shows the calculated corrected payment based on the new classifications, experience level, rate and loading. More information will be provided in a Knowledge Base article.
Release Notes for 9.09.02.4335
ClientCare
CARE-7464 : Improvements to Statement Provider Comments.
Menu Item: ClientCare > Processing > Subsidy Estimate and ReconciliationWhen a message is included in the statement, it shows on import. Improvements to this has been made to handle changes in how this is provided by Services Australia.
HomeCare
CARE-7290 : Services in the future rescheduled to a later time could be removed by the system.
Menu item: HomeCare > Processing > Daily Service ProcessingMenu item: HomeCare > Maintenance > Employee
When the services in the future were rescheduled to a later time then there could be a case where that rescheduled service was incorrectly removed by the system.
This has been resolved.
Release Notes for 9.09.02.4333
CrediCare
CARE-7524 : Creditors On Hold Reason causing errors in Transaction Entry and DDT File generation.
Menu Item: CrediCare > Dashboard > Transactions > Add TransactionsMenu Item: CrediCare > Dashboard > Transactions > Edit TransactionsMenu Item: CrediCare > Dashboard > Payments > Direct Transfer FileInvalid data in the supplier on hold reason field can cause errors when saving invoices in Add/Edit transactions, and when generating DDT payment files.
This has been resolved.
Release Notes for 9.09.02.4328
CrediCare
CARE-7518 : Creditors BPay Field validation causing errors in Transaction Entry and DDT File generation.
Menu Item: CrediCare > Dashboard > Transactions > Add TransactionsMenu Item: CrediCare > Dashboard > Transactions > Edit TransactionsMenu Item: CrediCare > Dashboard > Payments > Direct Transfer FileInvalid data in the supplier BPay fields can cause errors when saving invoices in Add/Edit transactions, and when generating DDT payment files.
This has been resolved.
HomeCare
CARE-7496 : Further Improvements to Publish to Radaro.
The publish to Radaro has been improved for better reliability.
Release Notes for 9.09.02.4326
HomeCare
CARE-7517 : Improvement to Publish to Radaro.
The publish to Radaro has been improved for better reliability.
Release Notes for 9.09.02.4318
HomeCare
CARE-7480 : When Leave on a client is added it would create duplicate services in the past.
Menu item: HomeCare > Maintenance > ClientOn the Contract tab > Leave & Location tab if a Leave is added and a client has Service templates then Services in the past would be duplicated incorrectly. This has been fixed.
CARE-7482 : Group Based Services for a Client do not get removed when a Leave period is added.
Menu item: HomeCare > Processing > Daily Service ProcessingMenu item: HomeCare > Maintenance > Client
If a client has Group Based Services in the date range of a Leave they would not be removed. This has been fixed.
CARE-7483 : When a Leave is removed from a client show a warning.
Menu item: HomeCare > Maintenance > ClientOn the Contracts tab > Leave & Location tab if a Leave is removed then the program will now show a message that services will be created in the date range and if a Leave is created with no end date then a warning will show saying that a Leave with no end date will prevent services from being generated.
CARE-7497 : In some circumstances, assigning a worker doesn't work.
Menu item: HomeCare > Processing > Daily Service ProcessingThis has been resolved
Release Notes for 9.09.02.4307
ClientCare
CARE-7467 : Improvements to the Extra Service Reduction.
Menu Item: ClientCare > Processing > Subsidy Estimate and ReconciliationImprovements to this has been made to make the calculation more accurate.
HomeCare
CARE-7356 : Leave End Date should not be entered before Start Date.
Menu Item: HomeCare > Maintenance > Client > Contracts > Leave & LocationValidation has been added so that the start date cannot be after the end date.
CARE-7433 : Allow users to filter the daily service processing calendar for up to a week.
Menu item: HomeCare > Processing > Daily Service ProcessingCurrently, the DSP calendar has right click filters allowing a user to show the calendar for different time periods. However, it does not show these time periods in the calendar.
This has been fixed.
CARE-7441 : Staff Attendance, editing a Service time doesn't update on the list view.
Menu item: HomeCare > Processing > Service AttendanceThis has been resolved.
CARE-7469 : HomeCare: Leave Schedule not unassigning Employees from Services.
Menu Item: PayCare > Maintenance > Employee > Leave ScheduleWhen placing an Employee on Leave through the Leave Schedule, the Employee is not removed from their Scheduled Services in the Daily Service Processing screen. The has been resolved
Release Notes for 9.09.02.4301
HomeCare
CARE-7394 : DEX output file can fail to sync from a cloud location.
Menu item: HomeCare > Processing > Create DEX Bulk Data FileCreating a DEX output file and saving it in the U drive cloud folder will no longer create a zero length file.
NextCloud might show that the file is unable to sync but that is a temporary status that should resolve when the file export finishes.
CARE-7414 : Remove the default value of Departure Type dropdown on Client maintenance when a Departure Date is entered.
Menu Item: HomeCare > Maintenance > ClientWhen adding the Departure Date of a Client’s Contract the Departure Type will now be set blank. This happens so that the user is prompted to set it to the correct Departure Type value.
CARE-7442 : Billing Type drop down search can return incorrect items.
Menu item: HomeCare > Maintenance > ClientThe Billing Type drop down will no longer return items that don’t match to the search text.
Release Notes for 9.09.02.4296
ClientCare
CARE-7326 : Service Charges don't get charged in Period Billing when using the Apply back to Date or Apply to previous Periods.
Menu item: ClientCare > Processing > Period BillingService charges that were for a previous month were not being included when using the Apply to Previous Periods or Apply back to Date. This has been fixed.
CARE-7403 : Mixed types of items in Manual Client Care Workfiles Given Incorrect Fee Types.
Menu Item: ClientCare > Processing > Work File EntryWhen doing manual workfile adjustments using means tested and mixing other adjustments in the same workfile, the non means tested workfile items are being set to means tested fee type incorrectly. This has been fixed.
CrediCare
CARE-7238 : CrediCare - Inactive Supplier.
Menu Item: CrediCare > Dashboard > Transactions > Add TransactionsMenu Item: CrediCare > Dashboard > Transactions > Edit TransactionsWhen Adding or editing a transaction, The screen will show if the Supplier is set as “Payment on hold” but didn’t show if the Supplier is marked as Inactive. The screen now shows both these statuses.
Additionally when you pick a supplier the selection screen shows:
- The Status: If it’s Inactive or On Hold or both
- If it is a Template Supplier
HomeCare
CARE-7198 : Start of week calendar controls is not consistent in new screens.
Menu item: HomeCare > Processing > Daily Service ProcessingMenu item: HomeCare > Processing > Service AttendanceMenu item: HomeCare > Processing > Service Sign OffCalendar selections have been standardised to use Monday as the start of the week.
The exception to this rule is Calendars using the oldest screen technology.
CARE-7307 : Update the recurrence summary to say "Fortnightly" Instead of "Every 2 week(s)".
Menu Item: HomeCare > Maintenance > ClientThe recurrence summary will now show "Fortnightly" instead of "Every 2 week(s)".
CARE-7402 : Client Charges are being duplicated after they have been Processed.
Menu item: HomeCare > Processing > Client ChargesIn some circumstances the Client Charges would be generated a second time after they were marked as Processed. This has been fixed.
CARE-7419 : When Cancelling a Service system should show all Cancellation Reasons or Discount Rates when opening the drop down using the mouse.
Menu item: HomeCare > Processing > Daily Service ProcessingMenu item: HomeCare > Processing > Service AttendanceMenu item: HomeCare > Processing > Service Sign OffWhen Cancelling a Service on these screens the Cancellation Reason and Discount Rate combo box control will list all items when clicking the drop down button.
CARE-7436 : Payable times for Shifts should be the same as the Services times unless the Service is Accepted.
Menu Item: HomeCare > Dashboard > Processing > Daily Service ProcessingMenu Item: HomeCare > Dashboard > Processing > Service AttendanceThe Payable Start and End Time will now remain equal to the Scheduled Service times. The only time they be different is if they are directly edited and then the Service is Accepted by the user.
CARE-7438 : Adding one off services for past dates through DSP do not generate immediately.
Menu Item: HomeCare > Dashboard > Processing > Daily Service ProcessingWhen using the New button on this screen if the new service was created in the past the service instance would not be created straight away. This has been fixed.
There is also a text display added which shows the date window that the system is currently creating services for. So new services that are created outside that date range will not generated regardless.
CARE-7446 : Travel parts for services at the same locations are being incorrectly created.
Menu item: HomeCare > Processing > Daily Service ProcessingIn certain circumstances if two back to back services were created for the same client and location the system would incorrectly create a travel component. This has been fixed.
HomeCare, PayCare
CARE-7361 : Current Payroll Update can stop some HomeCare functions from running at the same time.
Menu Item: PayCare > Processing > Period End Processes > Current Pay UpdateWhile doing the Current Pay Update process certain HomeCare functions are blocked from running. This has been fixed.
PayCare
CARE-7432 : Allow the Payslip Email Subject line to be customised.
Menu Item: PayCare > Processing > Reports > Pay Slips EmailThe default payslip subject line has been changed to include the first name and surname of the employee.
Additionally the payslip email subject file ‘PayslipSubject.txt’ can be customised with the following mail merge fields. @firstName @surname @startOfPeriod @endOfPeriod
Release Notes for 9.09.02.4289
HomeCare
CARE-7435 : Update DEX output to suppress output fields based on service type requirements.
Menu item: HomeCare > Processing > Create DEX Bulk Data FileSuppress output of Total Cost, Fees Charged, Time in Minutes & Quantity based on DEX Service Type specific rules.
Release Notes for 9.09.02.4277
HomeCare
CARE-7349 : DEX "SLK" values should be calculated based on Client First Name and surname, not DEX fields.
Menu Item: HomeCare > Dashboard > Clients & Staff > ClientThis has been resolved
CARE-7407 : When creating a service changing client should clear the contract line.
Menu Item: HomeCare > Processing > Daily Service ProcessingThis has been resolved.
Reports
CARE-7386 : WGEA 2024.
Menu Path: Reporting > Reports > WGEA ReportThe WEGA Report has been updated to be suitable for the 2024 reporting period.
For more information about the WGEA please see Gender Equality Reporting | WGEA
Release Notes for 9.09.02.4271
HomeCare
CARE-7397 : Daily Service List should show Services that don't have an Address.
Menu item: HomeCare > Reports > Daily Service ListMenu item: HomeCare > Reports > Daily Service List by EmailServices that do not have an address were not being shown. This has been updated to show with “No Address” written where the address should be.
CARE-7398 : Daily Service Processing Calendar doesn't sort Employee Names correctly when changing days.
Menu item: HomeCare > Processing > Daily Service ProcessingOn the calendar tab, it loads Employees and sorts them by name.
When the day changes, new employees are just added to the bottom of the list.
This has been resolved.
CARE-7399 : Travel Part components are missing the From address.
Menu item: HomeCare > Processing > Daily Service ProcessingMenu item: HomeCare > Processing > Service AttendanceThis has been resolved.
CARE-7401 : Unassigning a Worker from a Job does not update Travel Parts on other Services.
Menu item: HomeCare > Processing > Daily Service ProcessingMenu item: HomeCare > Processing > Service AttendanceThis has been Resolved.
PayCare
CARE-5610 : Working Journal Report Combines People with the Same Name Together in the Summary View.
Menu Item: PayCare > Processing > Reports > Working JournalIf two employees had the same name, the summary report combined them together. This has been resolved.
Release Notes for 9.09.02.4264
HomeCare
CARE-7339 : DEX: Cancelled services are now included if the "Exclude from Dex" is not ticked.
Menu Item: HomeCare > Processing > Create DEX Bulk Data File
CARE-7341 : Dex Improvement - Service Type Data Requirements.
Menu item: HomeCare > Setup > Import DEX Organisational DataThe Dex schema has been updated to support multiple “Specific Requirements” per Service Type.
IMPORTANT: AFTER UPGRADE YOU MUST RE-IMPORT ORGANISATION.XML FILE FROM DEX.
CARE-7350 : Add conditional field level business rules and validations to DEX outputs.
Menu Item: HomeCare > Processing > Create DEX Bulk Data File
CARE-7373 : DEX XML Upload files Selection improvement.
Menu Item: HomeCare > Processing > Create DEX Bulk Data FileThe “select all”/”select none” option on the parameters screen was sometimes not working. This has been resolved
CARE-7378 : DEX XML Files should only have Billing Rate Transactions in it.
Menu item: HomeCare > Processing > Create DEX Bulk Data FileMenu item: HomeCare > Maintenance > Client
The DEX file should only contain transactions that come from billing rates. These can be entered on Client Maintenance > Contract > Additional Fees.
System
CARE-7377 : Allow Program to allocate extra RAM.
Changes have been made to allow Care Systems to use more RAM.
Release Notes for 9.09.02.4257
ClientCare
CARE-7310 : Improvements to the Facility Resident reports.
Menu Item: ClientCare > Reports > Personal > Facility Residents- Admission Date is now the Admission date of the Contract
- The As At date is now always shown
- When you choose Report Order Surname, it shows all Contracts
CARE-7325 : The Opt in status is not always set properly.
Menu Item; ClientCare > Processing > Home Care Package Monthly ReconciliationThis has been resolved
HomeCare
CARE-7343 : Error message when searching on the client maintenance screen.
Menu Item: HomeCare > Maintenance > ClientAn error would sometimes appear when searching. This has been resolved
CARE-7362 : Daily Service Processing screen - Improvements to Double Click event on Calendar.
Menu Item: HomeCare > Dashboard > Processing > Daily Service Processing > Calendar tabThis has been updated to be more consistent with the Right Click > Edit option
CARE-7367 : Daily Service List by Email shows errors when run.
Menu Item: HomeCare > Dashboard > Reports > Daily Service List by EmailThis has been resolved
RostCare
CARE-7358 : Warning on shift when it does not have "Use default day type" ticked, and does not have an alternative day type.
Menu Item: RostCare > Dashboard > Manage current periods > Roster ReplacementsMenu Item: TimeCare > Rostering > Roster / Attendance MatchingA warning is now shown if the Use default day type is not ticked and no Alternate day type is selected.
Release Notes for 9.09.02.4253
ClientCare
CARE-7323 : AN-ACC setup not working.
Menu Path: ClientCare > Maintenance > Online Claiming > AN-ACC SetupWhen saving, an error message shows up in certain situations. This has been resolved.
HomeCare
CARE-7309 : Account Estimate doesn't show all Leave, only if it starts before today.
Menu item: HomeCare > Reports > Home Care Packages Client Account EstimateThis report now shows any Leave that starts or ends during the period the report is being run for.
CARE-7330 : Client Charges will now use the Service Funding Body override if present.
Menu item: HomeCare > Processing > Daily Service ProcessingMenu item: HomeCare > Processing > Service Sign Off
Menu item: HomeCare > Processing > Client Charges
When using the Funding Body override on a Service the Funding Body will be used for finding and calculating charges.
The Funding Body used to make the charge is now shown on the Client Charges screen.
When using the Funding Body override on a Service it is now shown in the grid displays instead of the default Funding Body.
CARE-7331 : Grids cannot hide the last column.
Menu item: HomeCare > Processing > Daily Service ProcessingMenu item: HomeCare > Processing > Client Charges
It was not possible to use the Hide Column function on the last column in a grid. This has been fixed.
CARE-7332 : Grid function to move a column left or right appears to not work if the next columns are hidden.
Menu item: HomeCare > Processing > Daily Service ProcessingMenu item: HomeCare > Processing > Client Charges
Using the Hide Column function and then using Move Left or Right would seem like the Move did not work. This has been fixed.
System
CARE-7321 : Improved Messages when Delete Fails.
The messages that appear when a delete fails because it is used has been improved
Release Notes for 9.09.02.4250
HomeCare
CARE-7368 : Radaro Integration: When sending a bulk set of updates some are not processed correctly.
This has now been resolved.
Release Notes for 9.09.02.4247
PayCare
CARE-7345 : Remove the New warning when Current Pays Only is not selected.
Menu Item: PayCare > Processing > Pay Entry > Edit PayThe message was showing in the PayCare > Processing > Pay Entry > Automatic Pay screens when it shouldn’t. The message has been removed.
Release Notes for 9.09.02.4243
HomeCare
CARE-7333 : Attendance tab details not always loading.
Menu item: HomeCare > Processing > Service AttendanceFor some setups, when you choose a service the Attendance details were not appearing. This has been resolved.
Release Notes for 9.09.02.4238
HomeCare
CARE-7312 : Add a Funding Body override and a DEX Quantity field to the Task Schedule record.
Menu Item: HomeCare > Dashboard > Processing > Daily Service ProcessingTwo new fields have been added to the Edit Service screen:
- a Funding Body override field.
- a DEX “quantity” field.
The Funding Body field should same filters as are used in the Task Template - the available funding bodies are limited to those of the same “funding type” as the default. For example, CHSP funded services can only be overridden by other CHSP funding bodies.
If an alternative Funding Body is selected, the DEX Outlet Activity from the alternative record should be used when filtering values in the DEX service type dropdown.
Changing the Funding Body on the service record may invalidate the existing DEX Service Type. e.g. if the Funding Body is changed from an Outlet Activity that delivers Social Support Group to one that delivers Centre Based Respite, then the default DEX Service Type code may also need to change.
CARE-7313 : Add Outlet Activity override and a Quantity field to the DEX output process.
Menu Item: HomeCare > Processing > Create DEX Bulk Data FileWhen generating the DEX file:
- allow the Funding Body selected on the individual Task Schedule record to override selections on the Task Template, Client Contract, and/or Program Maintenance screen.
- include the quantity value from the Task Schedule record if it is set
HomeCare, RostCare
CARE-7374 : Error when saving in Roster Replacements screen.
Menu Item: HomeCare > Dashboard > Clients & Staff > Roster ReplacementsWhen saving some HomeCare Shifts, an error would appear. This has been resolved
PayCare
CARE-5222 : Edit Pay does not always load defaults.
Menu Items: PayCare > Processing > Pay Entry > Edit Pay In some circumstances the defaults set by the “Set Defaults” button does not load. This has been resolved
CARE-7317 : Edit Pays: New warning when Current Pays Only is not selected.
Menu Item: PayCare > Processing > Pay Entry > Edit PayWhen you open the pay screen, if you choose an option other than, “Current Pays Only” a warning appears which warns you and informs you of the screen behaviour.
Release Notes for 9.09.02.4233
HomeCare
CARE-7285 : New Report: Employee Default Service Templates.
New Menu Item: HomeCare > Reports > Employee Default Service TemplatesA report has been added to the system to list out the Service Templates that an Employee is assigned to as the Default Employee.
The report lets you filter on Program Code range and Employee Code range. Services are grouped by Employee, with a new page for each employee. It then is grouped again by Program.
The report then lists out the services the are the default employee on with the following information:
- Service Type
- Schedule Summary (Weekly on Monday, etc)
- The time
- The start date (The date of the first service)
- Client name
The security applied to the report will be the default for the operator’s roles.
CARE-7308 : Client Notes: Improvements for smaller screen sizes.
Menu item: HomeCare > Maintenance > ClientThe Clients notes dialog has been improved to work better on screens with low resolutions.
CARE-7316 : Reinstating a service issue.
Menu item: HomeCare > Processing > Daily Service ProcessingMenu item: HomeCare > Processing > Service AttendanceMenu item: HomeCare > Processing > Service Sign OffThe ability to right click and reinstate a service does not work in some circumstance. This has been resolved.
Release Notes for 9.09.02.4229
HomeCare
CARE-7311 : Alternate leave type is not supported in new Client Maintenance screen.
Menu Item: HomeCare > Dashboard > Clients & Staff > Client“Alternate” leave type was not available as an option. This has now been added.
Release Notes for 9.09.02.4227
HomeCare
CARE-7304 : Service Templates can start on the first day of the contract.
Menu item: HomeCare > Maintenance > ClientPreviously, you could not create a Service Template on the first day of the contract. This has been resolved.
Release Notes for 9.09.02.4225
CrediCare
CARE-6947 : Create Standing Journal Process improvement for Posting Dates.
Menu item: CrediCare > Processing > Create Standing JournalsMenu item: CrediCare > Maintenance > Standing Journals
These screens have been updated to use the Posting Range settings, consistent with the rest of the system.
CARE-7150 : Show number of attachments on the Transaction browse screen.
Menu Item : CrediCare > Processing > Edit TransactionsThe browse screen now includes the number of Attachments that the Transactions have.
HomeCare
CARE-7207 : HomeCare/ClientCare: Add warning when deleting Notes.
Menu Item: HomeCare > Dashboard > Clients & Staff > Client > Notes Tab Menu Item: ClientCare > Dashboard > Clients & Processing > Resident > Notes Tab On the Notes tab, a warning has been added before you delete the Note.
CARE-7283 : Ability to Search in Client Charge screen.
Menu Item: HomeCare > Dashboard > Processing > Client ChargesYou can now search the client charges using the search in the top right corner.
CARE-7295 : HCP Client Account Estimate Improvements.
Menu Item: HomeCare > Reports > Home Care Packages Client Account Estimate The report has been updated to improve the Subsidy Estimation
System
CARE-7297 : Some Browse Screen Sizes are improved.
Menu Item: CrediCare > Transaction and Payment Browse Screens A change has been made so when you browse on these screens they are now wider than before, making it easier to see all the columns.
Release Notes for 9.09.02.4220
ClientCare
CARE-7032 : Care Minutes Calculation period is no longer directly before the Target Period.
Menu Item: ClientCare > Maintenance > Online Claiming > Service & Funding Body ManagementThe Care Minutes tab has been updated to reflect the changes the department made to how Care Minutes was Calculated.
The screen now shows both the Period of Calculation and the Period of Care Delivery. The Period of Care Delivery now defaults to the start of the Quarter following the Period of Calculation End Date instead of the Month immediately following it.
The Period of Care Delivery Start date can be overridden, but the Period of Care Delivery End Date cannot be entered.
Additionally, when entering a new row, it will fill in the dates to be for the quarter that follows the last quarter entered into the system.
CARE-7164 : Update descriptions for HCP Statement.
Menu Item: ClientCare > Reports > CDC Account > Home Care Package Client StatementImprovements have been made to the descriptions on the statement in regards to Kilometres
CARE-7276 : Deposit statement shows the refund date as the day after the Refund is Due.
Menu: ClientCare > Reports > Deposits & Bonds > Statements > Deposit Register StatementMenu: ClientCare > Dashboard > Statements > Deposit Register Statement
The Refund Due Date value was using the “Date for Higher Interest” value from the contract. It has been updated it to use the day before this date.
CrediCare
CARE-7152 : Add Transactions screen sometimes closes on save.
DescriptionMenu Path: CrediCare > Dashboard > Transactions > Add Transactions
Sometimes when the Transaction screen was saved, when the confirmation dialog was closed the entire screen closed. This is now resolved
HomeCare
CARE-7190 : Cancel process does not allow the user to select a reason.
Menu item: HomeCare > Processing > Daily Service Processing > Services tabMenu item: HomeCare > Processing > Service Sign Off
Right clicking and selecting Cancel on these screens would not allow you to select a Cancellation Reason and Discount Rate. This has now been fixed.
If cancelling one item you will see all the details of that item. If cancelling two or more you will be presented with a screen allowing the selection of the Cancellation Reason and Discount Rate, these selections will then be applied to all selected items.
CARE-7191 : Cancellation Reason is not always visible when editing Services.
Menu item: HomeCare > Processing > Daily Service ProcessingMenu item: HomeCare > Processing > Service AttendanceMenu item: HomeCare > Processing > Service Sign OffThere is now a display showing the Cancellation Reason when editing a Service. The Cancellation Reason can now be changed after the service has been Cancelled.
CARE-7223 : Copying values from previous Charges & Payments doesn't copy some values.
Menu item: HomeCare > Maintenance > Service TypeWhen creating a new record on the Charges & Payments tab if the user opted to copy the values from the previous record it would not copy some of the previous values. This has been fixed.
CARE-7225 : Client Charges screen doesn't show duration for things that go over midnight.
Menu item: HomeCare > Processing > Client ChargesThis has been resolved.
CARE-7230 : Client Maintenance incorrectly says it does Cancellations on Departure but actually does Deletes.
Menu item: HomeCare > Maintenance > ClientWhen departing a client the screen presents a dialog saying it would Cancel services after the departure date. What it actually does is Delete services after the Departure Date. The dialog has been changed to reflect what is actually going to happen and it no longer makes it an option to set the End Date on recurring services, it is now mandatory.
CARE-7242 : Search doesn't search in employee names on Staff Only Services.
Menu item: HomeCare > Processing > Daily Service ProcessingMenu item: HomeCare > Processing > Service Sign Off
Searching by employee names would not return these services. This has been resolved.
CARE-7246 : Timesheet information for Services may be discarded in some circumstances.
Menu item: HomeCare > Processing > Daily Service ProcessingMenu item: HomeCare > Processing > Service AttendanceIn some circumstances a service in a shift could have a timesheet record from the worker completing the service which would be removed at a later time. This has been fixed.
CARE-7269 : Service Template Service Summary updated to use 'ends' instead of 'ended' when it is an active template with a future end date.
Menu Item: HomeCare > Maintenance > Client This has been resolved
CARE-7273 : Advanced Locations on the Attendance screen: Move up and down buttons don't work.
Menu item: HomeCare > Processing > Service AttendanceUsing Edit then opening the Advanced list through this screen would result in the up and down buttons in the list of locations not working. This has been fixed.
CARE-7275 : Cannot enter Notes in Calendar tab.
Menu: HomeCare > Dashboard > Processing > Daily Service Processing > CalendarWhen right clicking and selecting Notes the UI would appear and disappear quickly. This has been fixed.
HomeCare, RostCare
CARE-7219 : Ability to put Working Roster shifts on leave when saving changes in the Leave Schedule screen.
Menu Item: RostCare > Dashboard > Manage future periods > Leave ScheduleMenu Item: HomeCare > Dashboard > Clients & Staff > Leave ScheduleWhen adding new leave on the Leave Schedule screen, if there is any Shifts on the Working Roster in that period for that employee, a screen will appear to give you the option to put them on leave. The screen lets you choose which shifts to put on leave and whether you want to create a replacement shift for them or not.
If they do not have any Working shifts in the period, the screen will save without showing the dialog.
When updating leave, the screen will only appear if the Leave Type, or the Leave Days are changed. You can also right click on leave in the list and choose, “Check for Shifts on Save…” to show the leave period on the Update Working Roster screen.
Leave that is marked to be Check for shifts on save, whether set automatically or manually appear in the list in blue.
Note: The Replacement Employee is not assigned to any replacement shifts from this process. It is only used when generating new Rosters.
TimeCare
CARE-7289 : Size of the Shift Edit Screen in time and attendance.
Menu Item: TimeCare > Rostering > Roster / Attendance MatchingIn a recent release, the Edit Screen was changed and took up more space than what was needed. This has been resolved.
Release Notes for 9.09.02.4207
ClientCare, HomeCare
CARE-6958 : Client Maintenance - Add new MAC and Medicare fields.
Menu item: ClientCare > Maintenance > People > Resident > Financial tabMenu item: HomeCare > Maintenance > Client > Financial tab
A new field has been added to this tab to record the My Aged Care Id Number (MAC ID).
Menu item: ClientCare > Maintenance > People > Resident > Medical tab
Menu item: HomeCare > Maintenance > Client > Medical tab
A new field has been added to this tab to record the Medicare Care Individual Reference Number (IRN).
A new field has been added to this tab to record the Medicare Expiry date.
CARE-7216 : Add Validation to the Medicare Number.
Menu item: ClientCare > Maintenance > People > ResidentMenu item: HomeCare > Maintenance > Client
Validation has been added to the Medicare Number field. The validation indicates when a Medicare does not seem to be valid but it does not prevent the Client from being saved.
CARE-7240 : Client Maintenance > Additional Fees shows the wrong rate in certain circumstances.
Menu item: ClientCare > Maintenance > People > ResidentMenu item: HomeCare > Maintenance > Client
The Additional Fees tab could show the wrong rate in certain circumstances. This has been fixed.
ClientCare, PayCare
CARE-7271 : In some cases, entering contacts does not work.
Menu Item: PayCare > Maintenance > Employee > EmployeeMenu Item: RostCare > Maintenance > Employee > EmployeeMenu Item: ClientCare > Maintenance > People > ResidentIn some cases entering contacts was failing. This has been fixed
HomeCare
CARE-7062 : Service Comments display does not display long comments completely.
Menu item: HomeCare > Processing > Service Attendance The display that shows staff comments has been increased to show more text.
Please be aware that the field is limited to 500 characters but this limit is not enforced in Radaro. The control is large enough now to display 500 characters at once.
CARE-7151 : Employee Roster Management can freeze.
Menu item: HomeCare > Maintenance > Employee Roster ManagementIn certain circumstances this screen could cause the system to freeze. This has been fixed.
In certain circumstances this screen could cause an error. This has also been fixed.
CARE-7162 : Spelling error in Staff Attendance.
Menu item: HomeCare > Processing > Service AttendanceA spelling error has been fixed in this screen.
CARE-7205 : Add a new report to estimate the HCP position for current clients.
Menu item: HomeCare > Reports > Home Care Packages Client Account EstimateThis report shows estimated income and expense for clients between the last month reconciled in Home Care Package Monthly Reconciliation and the end of the current month.
The new report has these parameters:
- Client range
- Program range
- Group by option: None, Program or Naps Service
- Sort by option: Client Id or Client Name
- Show Client Leave: When ticked shows a list of Scheduled Leave for each client
- Show Detail: When ticked shows a detailed list of estimated figures that made up the estimated balances
- Include Next Month: When ticked this allows the report to run and estimate up to the end of the next month. The purpose of this is to allow estimation further into the future when the current month is nearly finished.
In summary mode the report has these columns:
- Client Name: The display for the Client Name can be changed by setting the Program Option Switch.HomeCare.NameFormat.ChargeEstimate.Client. This also controls Sorting when Sort by is set to Client Name.
- Client Id
- Naps Id
- Unspent Funds date: This is the date of the last reconciled month for the Naps Service in Home Care Package Monthly Reconciliation
- Unspent Funds: This is the figure shown at end of the Home Care Package Client Statement for the last reconciled month
- Total Subsidy: This is the estimated subsidies that will be paid for the client
- Total Contribution: This is the estimated client contributions that will be paid by the client
- Total Management Fees: This is the estimated periodic billing fees that will be paid by the client
- Total Past Services: This is the sum of charges for services delivered to the client up to and including the current day
- Total Future Services: This is the sum of charges for services that are scheduled between the end of the current day and the end of current month or next month if selected
- Total Ad Hoc Payments: This is the sum of transactions entered on the Work File Entry screen that have not yet been applied to the client’s account
- Estimated Balance: This is the balance calculated as follow: Unspent Funds + Total Subsidy + Total Contribution - Total Management Fees - Total Past Services - Total Future Services - Total Ad Hoc Payments
Some estimated figures are calculated once a day. These are the Subsidies, Contributions and Fees.
These are calculated nightly by a scheduled process.
The process can be controlled using these program options:
- EnableItem.Service.JobClientChargesGenerateEstimate: Disables or enables the estimation.
- Frequency.Service.JobClientChargesGenerateEstimate: Controls how often the process runs. If you want the estimation to be up to date set this to a smaller number.
- Time.Service.JobClientChargesGenerateEstimate: Controls the start time of the first run of the process in a day.
CARE-7226 : Service Types > Costing Rule options name improvements.
Menu item: HomeCare > Maintenance > Service TypeThe Costing Rule list of options has been charged to have consistent names.
CARE-7245 : Error occurs in HomeCare Reconciliation screen when opening a Naps Service.
Menu Item: ClientCare > Processing > Home Care Package Monthly ReconciliationAn error preventing this screen from opening a Naps Service has been fixed.
CARE-7258 : Client Maintenance screen creates errors.
Menu item: HomeCare > Maintenance > ClientThis screen might create errors when saving or changing the selected client. This has been fixed.
CARE-7260 : Client Maintenance screen could shows errors when refreshing.
Menu item: HomeCare > Maintenance > ClientWhen refreshing a Client’s record this screen could show an error. This has been fixed.
CARE-7261 : Service Listing Report is creating an error when running the report.
Menu item: HomeCare > Reports > Service ListingThis report has been fixed.
CARE-7266 : Right clicking on a Travel item and selecting Notes can create an error.
Menu item: HomeCare > Processing > Daily Service ProcessingRight clicking on a Travel section and choosing Notes would create an error. The notes feature has been disabled on Travel sections.
HomeCare, System
CARE-7265 : The program can run out of memory due to a memory leak.
A memory leak has been fixed in the program.
System
CARE-7259 : Main program window can create an error.
In rare circumstances the main program window could create an error. This has been fixed.
CARE-7263 : Closing the program can create an error.
A rare error that can occur when closing the program has been fixed.
TimeCare
CARE-7132 : On the Attendance Matching screen adding a comment where one already exists creates an error.
Menu item: TimeCare > Rostering > Roster / Attendance MatchingAn issue could occur where adding a comment to a shift would create an error if a comment already existed.
This has been fixed. New comments will be appended to existing comments.
Release Notes for 9.09.02.4188
ClientCare
CARE-7229 : Aged Care Outbreak Management Supplement.
Menu Item: ClientCare > Processing > Subsidy Estimate and ReconciliationFrom 1st February 2024 a new Aged Care Outbreak Management Supplement will be paid to Residential Aged Care providers via the monthly Payment Statement.
The Subsidy code for this payment will be ACOMS
The rate of the payment will be $2.81 per day, from 1 February 2024 until the end of 2024.
ACOMS will be paid for each occupied bed in an approved Residential Aged Care facility. Our understanding is that this means both Permanent and Respite clients will receive the payment.
The Care Systems Subsidy Estimate will use subsidy codes ACOMSPERM and ACOMSRESP for Permanent and Respite clients respectively, allowing providers to track revenue separately for permanent and respite stays.
More information can be found on the department of health website here:
https://www.health.gov.au/topics/aged-care/managing-covid-19/government-support
HomeCare
CARE-7098 : Employee Roster Management: Filter Employees based on Operator Domain security.
Menu Item: HomeCare > Employee Roster ManagementThe Employee Roster Management screen now implements row level employee security.
The screen will now filter Employees displayed on the "Employee Roster Management" screen based on an Operator's Domain security settings.
This style of filtering is currently used in the Leave Schedule screen.
CARE-7195 : Employee Leave Report now available in HomeCare Module.
RostCare Menu Path: RostCare > Reports > Employee > Leave HomeCare Menu Path: HomeCare > Reports > Employee Leave The Employee Leave report is now available in the HomeCare reporting menu.
HomeCare, RostCare
CARE-7199 : Apply Security settings to individual Tabs on the Employee Roster Management screen.
Menu Item: HomeCare > Maintenance > Employee Roster ManagementMenu Item: Settings > Dashboard > Security > Screen PermissionsNew Security Menu Items added to the Screen Permissions screen: Maintenance > Employee Roster Management: Roster Domains Maintenance > Employee Roster Management: Addresses Maintenance > Employee Roster Management: Positions Maintenance > Employee Roster Management: Qualifications Maintenance > Employee Roster Management: Competencies Maintenance > Employee Roster Management: Client Compatibility Maintenance > Employee Roster Management: External Identifiers Maintenance > Employee Roster Management: Availability
By default, Operators will have the same access to individual tabs as granted by the Maintenance > Employee Roster Management security item.
PayCare
CARE-7234 : Superannuation Clearing House EFT files may contain incorrect Award super values.
Menu Item: PayCare > Processing > Direct Transfers > Clearing HouseFor PayCare systems configured to use Award superannuation, the Clearing House EFT file may not combine all Award values correctly, resulting in an incorrect total in the output csv/text file. This issue has now been resolved.
Release Notes for 9.09.02.4181
ClientCare
CARE-3401 : MTCF (means tested care fee) manual workfile adjustments to be included in annual/lifetime threshold calculations.
Menu Item: ClientCare > Processing > Work FileWhen entering a workfile transaction against a Means Tested Fee transaction type, this will now count toward the Annual and Lifetime Means Tested Caps.
To work out if a Transaction Type relates to Means Tested Fees, it looks up Maintenance>Financial>Accommodation Fee Types. If the transaction type is used exclusively for Means Tested 103 on that screen, it will be a Means Tested Transaction Type.
If a transaction type is used for multiple charges including means tested, it will give you a warning telling you it will not count toward the cap (ie it will behave as other transaction types do). Sometimes people use the same transaction type for both Income Tested and Means Tested, so will get that warning. If you want to use the functionality and remove the warning, make sure there is a Means Tested only transaction type in Accommodation Fee Types.
After posting the workfile, the means tested transaction generated will be for a single day. It will add onto the cap (debit) or subtract from the cap (credit). This will allow you to record refunds or other adjustments by just using the Workfile Entry screen and no other adjustments should be necessary.
CARE-6795 : ClientCare - RAD receipt against Respite Stay.
Menu Item: ClientCare > Processing > Workfile EntryMenu Item: CashCare > Processing > Cash Drawer > Enter Receipt.When you record a transaction using either of these screens, it allows you to select a ClientCare Person for the transaction and their Accommodation. Now the accommodation line will show more details including the stay date and if it’s respite or not.
This change will allow you to pick the correct stay to record a transaction against, previously the stay was selected using the accommodation and transaction date. Sometimes a deposit could be recorded against a respite stay if it was received before the permanent stay.
If you try to record a deposit transaction type to a respite stay, it will give you a warning. You can still do these transactions, eg if you need to correct a previously incorrect entry you will need to make such a transaction.
CARE-7081 : Fee Type Name Change - "Daily Care Fee' to "Basic Daily Fee".
Menu Item: ClientCare > Maintenance > Financial > Accommodation Fee TypesThe Fee Type Name has been changed to reflect the description on My Aged Care.
CARE-7181 : Apostrophe in Surname in Person Relationship causes an error.
Menu item: ClientCare > Maintenance > People > ResidentEntering an apostrophe in the name when creating a contact was causing an error. This has been resolved.
CARE-7184 : Updates Batch Period Analysis Report Format.
Menu Item: ClientCare > Reports > Management > Batch Period AnalysisThis report has been updated to use the new Parameter Selections.
ClientCare, HomeCare
CARE-7043 : HomeCare - Cannot save a new client using Client Wizard when Additional Fee is added.
Menu item: HomeCare > Maintenance > ClientIf creating a new client with an Additional Fee attached the program would create an error. This has been fixed.
CrediCare
CARE-7144 : Standing Journals warn when duplicate Invoice Number.
Menu Item: CrediCare > Processing > Create Standing Journals When the Invoice Number for a standing journal is also used by another standing journal, the process will now warn and allow you to cancel the process.
CARE-7145 : Update the Standing Journal Report to make entries with Duplicate Invoice Numbers stand out.
Menu Item: CrediCare > Reports > Standing JournalsThe report now shows when Standing Journals share a Invoice number and supplier with another standing journal.
HomeCare
CARE-7021 : HomeCare - Daily Service Processing > Sort options should be removed.
Menu item: HomeCare > Processing > Daily Service ProcessingMenu item: HomeCare > Processing > Service Attendance
Menu item: HomeCare > Processing > Service Sign Off
The sort options have been removed from the filter window. The sorting ability is available on the grid displaying the data.
CARE-7038 : Updates to Radaro Integration to respect TimeZones.
Updates to the integration have been made to handle different timezones better
CARE-7049 : HomeCare - In Daily Service Processing Calendar tab allow drag and drop of a service to a worker not on shift.
Menu item: HomeCare > Processing > Daily Service ProcessingThe screen now allows a service to be drag and dropped onto a worker who doesn’t have a shift on that day. It also allows the service to be dropped on a worker who has a shift but not at that time. The system will ask if the shift should be created. If the operation is declined the shift will not be created and the service will not be assigned.
CARE-7054 : HomeCare - Remove the Deleted filter from Daily Service Processing.
Menu item: HomeCare > Processing > Daily Service ProcessingThe ability to see Deleted services has been removed. This is because the user does not need to see Deleted services.
CARE-7055 : HomeCare - Updates on services between today and the limit for future Radaro jobs do not send straight away.
Menu item: HomeCare > Processing > Daily Service ProcessingThe option Limit.Service.JobRadaroSendForFutureDays controls how many days in advance the system looks for services to send to Radaro. When Service is edited and requires publishing to Radaro in that date range the update would not be sent until after 4pm.
This has now been changed so that changes on Services within that day limit are sent immediately when the next Publish occurs.
CARE-7061 : HomeCare - Daily Service List report should show service status if it is Cancelled or Completed.
Menu item: HomeCare > Reports > Daily Service ListThe status of the service is now shown if it is not the Scheduled status. This is done to highlight services that have been Cancelled but still Assigned to a worker.
CARE-7063 : HomeCare - Remove Daily Service Processing > Attendance and Sign Off tabs.
Menu item: HomeCare > Processing > Daily Service Processing The Attendance tab and Sign Off tab have been removed from this screen.
They have been moved to HomeCare > Processing > Service Attendance and HomeCare > Processing > Service Sign Off respectively.
CARE-7076 : HomeCare - Allow user to view all hours in a day on the Daily Service Processing Calendar tab.
Menu Item: HomeCare > Processing > Daily Service ProcessingCalendar tab
Three new view options have been added that allow the time range to be adjusted.
They are: 24 hour, 12am-12pm, 6am-6pm, 12pm-12am
24 hour is the default mode, 6am-6pm is equivalent to the previous default view.
CARE-7082 : When Cancelling a service with a UI automatically tick the Exclude from DEX report flag.
Menu item: HomeCare > Processing > Daily Service ProcessingFunction: HomeCare > Processing > Daily Service Processing > Calendar > Cancel Function: HomeCare > Processing > Daily Service Processing > Attendance > Shift > Cancel serviceMenu item: HomeCare > Processing > Service Attendance Function: HomeCare > Processing > Service Attendance > Shift > Cancel service
When Cancelling a service with cancel dialog
- Before UI cancel dialog opens, set Exclude from DEX flag to true
- Allow user to de-select option on screen
- Allow user to de-select/change option using “edit” dialog later
When Reinstating a Cancelled service:
- Set Exclude from DEX flag to false
CARE-7083 : When Cancelling a service without a UI automatically tick the Exclude from DEX report flag.
When a service is cancelled without the cancel dialog - Set Exclude from DEX flag to true
- Allow user to de-select/change option using “edit” dialog later
When Reinstating a Cancelled service:
- Set Exclude from DEX flag to false
CARE-7084 : When generating a DEX report include Cancelled services if Exclude from DEX Report is not ticked.
Menu Item: HomeCare > Processing > Create DEX Bulk Data FileWhen generating Dex files, cancelled services are now included as long as the Exclude from DEX flag is not ticked
CARE-7104 : HomeCare - Charge Time Filter setting for Most Time Between is not functional.
Menu item: HomeCare > Maintenance > Service TypeThe Costing Rule setting Most Time Between was not functional. It has been fixed.
The rule means that if a service and Costing Rule time period overlap for at least 50% of the service time then the charges are generated for that service.
CARE-7105 : HomeCare - Update ClientCare ledger transaction attributes with more details from Client Charge records.
Menu item: HomeCare > Maintenance > Service TypeMenu item: HomeCare > Processing > Client ChargesMenu item: ClientCare > Processing > Period BillingWhen generating ClientCare transactions from HomeCare Client Charges, update attributes of the ClientCare ledger record with:
- the ClientCare transaction type for the relevant HomeCare charge rule
- the hourly, per-km, etc, rate, recorded in the rateamount field
- the number of hours, kms, etc, recorded in the units field
- the unit type, recorded in the Ref field
CARE-7113 : HomeCare - Add option to choose Radaro completion codes relating to travel kms.
Menu item: HomeCare > Setup > General SettingsThis screen has been renamed from Default Address Types to General Settings.
A new section has been added called ‘Success Codes from Radaro’
The new section contains new fields that are the codes that are used to detect km values in comments coming from Radaro.
CARE-7114 : HomeCare - Expand the date range of scheduled client charge checking process in the Application Service.
Menu item: HomeCare > Dashboard > Processing > Service AttendanceMenu item: HomeCare > Dashboard > Processing > Service Sign OffThere is a process that runs to check for Client Charges that haven’t been calculated yet or are flagged as not up to date. The process would only check for incorrect charges on the current day.
It has now been expanded to use the same date range that services are generated for. It is controlled using these options: Limit.Service.JobTaskScheduleServiceGeneration and Limit.Service.JobTaskScheduleServiceGenerationPast.
CARE-7115 : HomeCare - When editing times or distance on the Attendance screen the Client Charges should be recalculated.
Menu item: HomeCare > Processing > Service AttendanceEditing values on this screen will now trigger the Application Server to recalculate the appropriate Client Charges.
CARE-7119 : HomeCare - Client Charges screen does not warn if there are outstanding changes to be saved on close.
Menu item: HomeCare > Processing > Client ChargesThis screen would not warn that there are unsaved changes when closing. This has been fixed.
CARE-7130 : HomeCare - Editing Shift times results in all Services being Unassigned.
Menu item: HomeCare > Processing > Roster ReplacementsServices will now be unassigned in a simpler and faster fashion.
The actions that affect services are shown below:
- Split Shift: Unassign services for times after the split time
- Delete Shift: Unassign all services
- Unassign Employee: Unassign all services
- Put On Leave: Unassign all services
- Put On Leave with no Replacement: Unassign all services
- Edit a shift with changes to Employee, Start, End or Leave: Only Unassign necessary services
The system will now do those changes immediately instead of waiting until a later time.
CARE-7131 : HomeCare - Roster Domain Management allows non digit characters.
Menu item: HomeCare > Maintenance > Employee Roster ManagementExternal Identifiers tab
Validation has been added to this section so that only digits can be entered as an External Id for the Radaro system.
CARE-7169 : HomeCare - Add Charge Client fields to allow overriding of charged time and distance.
Menu item: HomeCare > Processing > Service AttendanceA new column time and distance values has been added to this screen. They are on the Services and parts inside the selected Shift.
The new fields are under the Charge Client header and control how much time and distance will be charged to the Client.
The new fields always appear on Services in the Shift. They can also be shown or hidden on the Travel sections in the Shift. The options to control their appearance are: Switch.HomeCare.DistanceChargeableBetweenServices and Switch.HomeCare.TimeChargeableBetweenServices
If the Charge Client time is not filled in the charges will be calculated using the Planned times.
If the Charge Client distance is not filled in then charges will be calculated using the Planned distance.
The purpose for these fields are to allow the Charges to Clients to differ from the Planned times and distances whilst also being different from what is used to pay the worker.
The new fields are designed to be read only unless double clicked. This is done on purpose to make it harder to make accidental edits. Each control must be double clicked before edits are allowed.
CARE-7192 : Assign Default Employee does not show the Address.
Menu item: HomeCare > Maintenance > ClientWhen you try to assign the Default Employee on Contract tab > Schedule tab, It does not show the Address. This has been resolved.
CARE-7224 : HomeCare - Client Charges might not generate when the Costing Time rules go over midnight.
Menu item: HomeCare > Maintenance > Service TypeIn situations where a Costing Rule is set to apply overnight, for example when start time is 6pm and end time is 6am, then the Costing Rule may not have correctly applied. This has been fixed.
CARE-7227 : HomeCare - Completing a service may incorrectly set the Discount Rate.
Menu item: HomeCare > Setup > Cancellation ReasonsMenu item: HomeCare > Setup > Discount Rates
Menu item: HomeCare > Processing > Daily Service Processing
Using the Right Click > Complete process on Services would incorrectly set the Discount rate using the Default Cancellation Reason. This issue has been addressed. HomeCare will not set Discount Rates automatically when Completing a Service.
HomeCare, RostCare
CARE-7134 : HomeCare - Add settings to control "Use Default Day Type" on shifts.
Menu item: HomeCare > Setup > General SettingsThis screen has four new checkboxes added to it. There is one checkboxes for each types of employment, Full Time, Part Time, Casual and Contract.
The checkboxes are used to control whether a shift created in HomeCare for an employee of that type has the “Use Default Day Type” set on it or not for.
The default for the new checkboxes is unticked to ensure that there are no changes in behaviour.
If the employment type is paid for their time on the whole shift the the flag should be ticked.
If the employment type is only paid for their time actually working a service for a client then the flag should be left unticked.
LegiCare
CARE-7080 : LegiCare Bank Reconcilation - Ability to see bank account that transaction is being applied to.
Menu Item: LegiCare > Dashboard > Reconciliation > Reconcile AllA field has been added to the Simple Transaction Entry screen to all the GL Account to be shown and if needed edited.
CARE-7135 : Dimension Generation: Improvements for "Custom Mode".
Menu Item: LegiCare > Maintenance > Dimension Account > Dimension Management- When in Custom Mode, the Active Flag on accounts would not show on the Maintenance screen. This has been changed so that it always shows
- Some defaults have been changed so that accounts created when in Custom Mode will be set to Active by default instead of Not Active.
Reports
CARE-7201 : Care Minutes Target on Widget are incorrect.
The Care Minutes Targets Widget was showing the values from the earliest entered values. This has been resolved
RostCare
CARE-6713 : Add Payitems tab to Roster Replacement screen.
Menu item: RostCare > Processing > Employee > Roster ReplacementsMenu item: HomeCare > Processing > Roster ReplacementsMenu item: TimeCare > Rostering > Roster / Attendance MatchingOn the Roster Replacement and Time Attendance screen, you can now see the payitems for a shift.
System
CARE-7126 : Pressing F9 can cause the program to become unresponsive.
Menu item: HomeCare > Client Maintenance > Contracts > Schedule > Edit a ServiceUsing the F9 key to display a browse window would cause the program to become unresponsive in some situations. This has been fixed.
Release Notes for 9.09.02.4148
HomeCare
CARE-7163 : When sending visit information to mobile apps, ensure status is recorded correctly in internal audit trail.
Menu item: HomeCare > Processing > Daily Service ProcessingUnder some circumstances, the internal audit trail may show that a visit has been sent to mobile when it was not accepted by the mobile Portal. This issue has now been resolved.
Reports, RostCare
CARE-7058 : 24 Hour RN Report - ensure all unstaffed periods are reported.
Menu Item: RostCare > Dashboard > Reports > 24 Hour RN ReportMenu Item: Reporting > Dashboard > Reports > 24 Hour RN ReportIn some cases where there is no RN on shift, the report may not display the missing period correctly.
This issue has now been resolved.
Release Notes for 9.09.02.4144
ApplicationServer
CARE-6983 : The Care Systems Program Server will sometimes fail to complete a job.
The Care Systems Program Server would occasionally fail to complete a job. This situation has been fixed.
CARE-6984 : Care Systems Program Server is less responsive after restarting.
Occasionally the Care Systems Program Server would seem to be less responsive to client requested jobs. This has been improved now.
ApplicationServer, TimeCare
CARE-7053 : Kiosk Feedback feature could cause an error in the database.
When using the Kiosk Feedback feature the server could log an error in some cases. This has been fixed.
ClientCare
CARE-6926 : Means Tested Fee report showing Annual and Lifetime balances and caps.
Menu item: ClientCare > Reports > Financial > Means Tested Fee StatementA new report has been added to ClientCare.
In summary mode it will list Means Tested Fee transactions which cause the Annual or Lifetime balance of a client to exceed the caps that applied at that time.
In details mode it will list all Means Tested Fee transactions which contribute to the running balance for the Annual or Lifetime of Means Tested Fees.
Both modes are grouped and sorted by the client and then their contracts and then by the contract years.
CARE-6952 : Improvements to Period Billing for "Out of Memory Exception".
Menu Item: ClientCare > Dashboard > Clients & Processing > Period BillingIn some circumstances, the period billing would fail with an “Out of Memory” exception. Changes have been made to prevent this.
CARE-6953 : Period Billing uses memory longer than it needs to.
Menu Item: ClientCare > Processing > Period BillingMenu Item: ClientCare > Processing > Update Deposits and Bonds
Menu Item: ClientCare > Processing > Process Refunds and Transfers
Menu Item: ClientCare > Maintenance > People > Resident (new screen)
Improvements have been done to memory management when a Period Billing process runs.
ClientCare, HomeCare
CARE-6999 : Additional Fees selection incorrectly shows Service Types in the combo box.
Menu item: HomeCare > Maintenance > ClientMenu item: ClientCare > Maintenance > People > Resident (if enabled)
The Additional Fees section could incorrectly show Services Types. This has been fixed.
ClientCare, LegiCare
CARE-6894 : New option in ClientCare to control display format of receipt transactions in LegiCare Bank Reconciliation.
Menu Item: ClientCare > Setup > Transaction TypeMenu Item: LegiCare > Dashboard > Reconciliation > Reconcile AllA new Bank Reconciliation Display option has been added to the ClientCare Transaction Type maintenance screen, with options:
- Show one line per Batch - for transaction types used for individual bank statement receipts
- Show individual transactions - for transaction types used for EFTs and other receipts represented as single bulk entries on the bank statement
This field is used on Receipt transaction types to control how the receipt is displayed in the LegiCare Bank Reconciliation screen.
CrediCare
CARE-6943 : CrediCare Reconcilation Report: Columns increased for larger values.
Menu Item: CrediCare > Reports > Aged Balance > Aged BalanceThe columns for dollar values have been increased to allow larger numbers.
HomeCare
CARE-6006 : HomeCare - Run an end of day process to import everything from radaro that was missed during the day.
Menu Item: Settings > Dashboard > Configuration > Program OptionsFour options have been added to the Program Options screen to control import of mobile worker attendance at end of day.
This is usually and “end-of-day” job to pick up any attendance that was missing from the webhook calls that are sent from mobile workers to the core system in real time, but it can be scheduled to run more frequently.
- EnableItem.ServiceJobRadaroImport - default to Yes
- Frequency.ServiceJobRadaroImport - in Minutes. Defaults to 1440.
- Limit.ServiceJobRadaroImport - number of days to look back. Default to 1 i.e. look for Jobs from start of Yesterday (day-1). Always searches up to end of today.
- Time.ServiceJobRadaroImport - time of day to run process. Defaults to 7am.
CARE-6919 : HomeCare - Sign-Off screen could display an error in certain circumstances.
Menu item: HomeCare > Processing > Daily Service ProcessingMenu item: HomeCare > Processing > Service Sign Off
Using a time filter with Remember all filters ticked would cause the screen to crash the next time it was opened. This has been fixed.
CARE-6923 : Add Location column to the Client Charges screen.
Menu Item: HomeCare > Processing > Client ChargesThe Location of the service has been added to this screen.
CARE-6963 : Daily Service Processing > Summary tab > Clicking a link in the day summaries doesn't filter correctly.
Menu item: HomeCare > Processing > Daily Service ProcessingClicking a link on the Summary tab would not set the correct filters. This has been fixed.
CARE-6964 : In the Sign-Off screen, after Cancelling a service, it cannot be acted on again until the screen is refreshed.
Menu item: HomeCare > Processing > Service Sign OffIf a service is Cancelled then another action is taken that action will not proceed. This has been fixed.
CARE-6965 : HomeCare - End Dates on Service templates and service instances sometimes get a day added.
Menu Item: HomeCare > Dashboard > Clients & Staff > ClientMenu Item: HomeCare > Dashboard > Processing > Daily Service Processing
Sometimes the end times on Templates and Services would be incorrect. This would be most noticeable in the timeline when Assigning the service. It would appear to go through till midnight. This has been fixed now.
CARE-6967 : HomeCare - Improve performance of Service Generator.
Menu item: ServiceMenu item: HomeCare > Maintenance > Client > Contract tab > Schedule tab > Edit template
Menu item: HomeCare > Maintenance > Staff Only Services
Menu item: HomeCare > Processing > Daily Service Processing > Add New service
Menu item: HomeCare > Processing > Daily Service Processing > Edit service
Menu item: HomeCare > Processing > Service Attendance > Edit service
Menu item: HomeCare > Processing > Service Sign Off > Edit service
Performance optimisations have been made in the process that generates future services.
CARE-6977 : Employee contact details not showing in the Edit Default Employee screen.
Menu Item: HomeCare > Dashboard > Clients & Staff > ClientIn the Contract tab > Schedule tab > Edit Default Employee screen the Employee Contacts popup would not show any details. This has been fixed.
CARE-6990 : HomeCare - Daily Service Processing > Defer loading of the Calendar tab.
Menu item: HomeCare > Processing > Daily Service ProcessingThe Calendar has been changed to only load things it requires when it is clicked on instead of loading when the screen opens. This has two effects, the Services tab will load faster but the Calendar tab will load slower when first clicked on.
CARE-6991 : HomeCare - Improve performance of Client Charges calculation.
Menu Item: HomeCare > Dashboard > Processing > Client ChargesThe performance of calculating Client Charges has been improved.
CARE-6992 : HomeCare - Add warning showing that Client Charges are still be calculated.
Menu item: HomeCare > Processing > Client ChargesThere is now a warning displayed between the Export and Approve All buttons which will show when there are Services in the filtered ranges which do not have Client Charges.
This indicates that the Care Systems Program Server is still processing Client Charges.
Pressing the Refresh button will refresh the warning.
CARE-6993 : HomeCare - Redesign location screen.
Menu item: HomeCare > Maintenance > ClientMenu item: HomeCare > Maintenance > Staff Only Services
Menu item: HomeCare > Processing > Daily Service Processing
The location editing form for templates and services has been redesigned to increase clarity and allow performance improvements in other processes.
CARE-6995 : HomeCare: New Date Filters for the Attendance screen.
Menu Item: HomeCare > Dashboard > Processing > Staff AttendanceA quick date selector has been added to the Attendance screen, similar to the date selector on the Daily Service Processing screen.
The Date control shows the date or date range selected, with arrows to move to the next or previous date or period.
Clicking on the date/s displays a calendar control, which can be used to select a single day, or a range of dates to filter to.
Additional useful filter options have been added to the Date control - right click to select a date period to filter to:
- today
- yesterday
- this week
- last week
- this fortnight
- last fortnight
- this month
- last month
The date range that the screen is currently filtered to is also displayed within the Filters dialog.
CARE-6996 : HomeCare - Update addresses on Services when changing a Client's address.
Menu Item: HomeCare > Maintenance > ClientMenu item: HomeCare > Processing > Daily Service Processing
When changing a Client’s Service Address the program will now show a message box saying all Service Templates using that address will be updated to the new address.
There is the ability to choose the date the address changes for use if the client is moving in the near future. This will then only change services on or after the date chosen.
CARE-7014 : HomeCare - Expose StaffCare Expired Qualification report in HomeCare.
Menu item: HomeCare > Reports > Expired Qualification by EmployeeThis report has been added to the HomeCare menu. This means it does not require a StaffCare registration to access it.
The report is the same one that is accessed through StaffCare > Reports > Training > Expired Qualification by Employee.
CARE-7023 : Allow scrolling on several service screen dialogs.
Menu Item: HomeCare > Maintenance > ClientMenu item: HomeCare > Processing > Daily Service Processing
Menu item: HomeCare > Maintenance > Staff Only Services
When the program window is reduced in size several functions on these would become unusable as buttons would no longer be accessible. This has been fixed.
Functions fixed are:
Edit template
Edit service
Edit Locations
Cancel
Complete
Un-cancel
CARE-7025 : HomeCare - Assigning a service to a worker without a Radaro account stops that service from ever syncing again.
Menu item: HomeCare > Processing > Daily Service ProcessingWhen a service was assigned to an employee who had not been set up in Radaro, any changes to that service after the employee had been set up would not be sent. This has now been fixed.
CARE-7036 : HomeCare - Add ability to send a number of the most recent Progress Notes in Description sent to Radaro.
Menu item: HomeCare > Setup > Client Note TypeMenu item: HomeCare > Maintenance > Client > Client Notes tab
Menu item: HomeCare > Processing > Daily Service Processing
A new field has been added to the Client Note Type screen called ‘Number sent to worker.' The field can be any number between 0 and 20. When the number is greater than 0 and Visible to Employee is ticked then that number of Progress Notes of that Note Type will be sent in the Description of a Service to Radaro.
The most recent Progress Notes are sent and are listed in the Description from newest to oldest. The Progress Notes are grouped by their Note Type. Note Type groupings are sorted alphabetically. The status of the Note doesn’t matter so Draft, Open or Completed will all be sent.
Adding a Progress Note does not trigger an update to Radaro. New Progress Notes will be picked for new future jobs sent to Radaro.
CARE-7041 : HomeCare - When a service in the future is Cancelled via ending a recurring service it may not be removed from the list of jobs in Radaro.
Menu item: HomeCare > Dashboard > Clients & Staff > ClientMenu item: HomeCare > Dashboard > Processing > Daily Service Processing
When a service in the future is Cancelled using the recurring end date option it would not be removed from the Radaro system. This has been fixed.
It may wait until 4pm in order to remove them from Radaro.
CARE-7046 : HomeCare - Add Chargeable km to the Service Attendance screen.
Menu item: HomeCare > Processing > Daily Service Processing > Attendance tabMenu item: HomeCare > Processing > Service Attendance
A Chargeable km field has been added to a service record. The intended use is for when workers are driving a company vehicle and so should not be paid for km travelled but the client should be charged for those km.
Make sure to check the Service Types Charge and Payments rules to make sure that there are rules for Per Km charges.
CARE-7099 : HomeCare - Cancellation Reasons displayed on screen do not match Cancellation Reasons setup.
Menu item: HomeCare > Processing > Daily Service ProcessingMenu item: HomeCare > Setup > Cancellation Reasons
When Cancelling a service there would be Cancellation Reasons visible in the list which have previously been removed from the system. This has been fixed.
CARE-7106 : HomeCare - Cannot send Staff Only Services to Radaro.
Menu item: HomeCare > Processing > Daily Service ProcessingWhen performing a publish of Services to Radaro an issue was preventing Staff Only Services from being exported. This has been fixed.
CARE-7122 : HomeCare - Certain actions result in services not being exported to Radaro.
Menu item: HomeCare > Processing > Daily Service ProcessingThe identified scenario is when a employee is assigned, unassigned and re-assigned. This would result in not being sent to Radaro. This has been fixed.
CARE-7140 : HomeCare - Discount Rate lookup is not correct.
Menu item: HomeCare > Setup > Discount RatesMenu item: HomeCare > Processing > Daily Service Processing
The Discount Rate lookup would show incorrect and incomplete results in some cases. This has been fixed.
CARE-7149 : HomeCare - Staff Only services assigned to more than one employee do not send to Radaro.
Menu item: HomeCare > Processing > Daily Service ProcessingStaff Only services that were assigned to one or more employee would not be sent to Radaro. This has been fixed.
HomeCare, System
CARE-7052 : HomeCare - Create service status screen.
Menu item: Settings > Configuration > Email & Web Services > Service Status Menu item: Settings > Dashboard > Configuration > Service Status A new screen has been added for listing out vital system information that is helpful for identifying issues. It’s main purpose is to be used by support staff.
The default access right will be identical to the rights for Settings > Configuration > Program Options.
Launchpad, Portal
CARE-6986 : Employee Portal Logon Audit Report.
Menu Item: Audit > System > Operator > Employee Portal Logon Audit ReportMenu Item: Audit > Dashboard > Operator > Employee Portal Activity ReportA new report has been added to the system to provide information about logon attempts to the employee portal. This can be used to assist users who may have issues logging into the system. The report allows you to run it for a time period, and lets you filter the results to ones where the user details contain the value.
LegiCare
CARE-2578 : Improve performance of Budget > Post To Totals.
Menu item: LegiCare > Maintenance > Budget > Manual Setup > Post To TotalsThe performance of this process has been improved.
PayCare
CARE-4673 : Remove Manage Pays > Current Pay + Roster Pay from PayCare dashboard.
Menu item: PayCare > Dashboard > Manage Pays > Current Pay + Roster Pay This menu item has been removed from the Dashboard only. This was done to reduce the chances of editing a pay using the incorrect screen.
The screen is still available here: PayCare > Processing > Pay Entry > Automatic Pay - Add > Current Pay + Roster Pay
CARE-6972 : Single Touch Payroll event generation can display an error.
Menu item: PayCare > Processing > Single Touch PayrollUnder some circumstances, when entering the Single Touch Payroll screen, an error may appear on screen and once accepted it results in the screen not displaying any STP events. This has been fixed.
Reports, RostCare
CARE-7013 : Care Minutes for Roster Report now applies splits that are on Roster Shifts.
Menu Item: Reporting > Reports > Care Minutes for RosterFixed Splits on Roster Shifts are now calculated in the Care Minutes for Roster result.
RostCare
CARE-6631 : Roster Check can cause Launchpad to lock if using the print buttons.
Menu Item: RostCare > Dashboard > Manage current periods > Roster ReplacementsMenu Item: RostCare > Processing > Employee > Roster ReplacementsMenu Item: TimeCare > Rostering > Roster / Attendance MatchingIt was found that the print dialog when pressing the “print…” button can sometimes appear behind other windows from the Roster Check screen. The dialog will now try to appear above it’s owner window when opened from the Roster Replacements and Time Attendance Matching screens.
The Roster Check buttons “print” and “print…” buttons will now not allow pressing when the other is in progress.
When a report is over 20 pages the overlay that asks if you still want to print will now show on the relevant screen that performed the action. Before it would show on the Roster Replacements or Time Attendance Matching screen if actioned from the Roster Check screen.
If the print dialog appears behind another window it might be possible to press escape to get out of the “stuck” screen situation.
System
CARE-3137 : Updates to the Gender field.
The System has been updated so that the Gender field can be one of the following fields - Not Specified (U)
- Male (M)
- Female (F)
- Non-Binary (X)
This has resulted in:
- The Employee Maintenance Screen now allows you to select these options for both the Employee and Contacts. Defaults to Not Specified.
- The Resident Maintenance Screen now allows you to select these options for both the Resident and Contacts, including when using the wizard. Defaults to Not Specified.
- The Client Maintenance Screen now allows you to select these options for both the Client and Contacts, including when using the wizard. Defaults to Not Specified.
- The Applicant Maintenance Screen now allows for this selection. Defaults to Not Specified.
- The Person Maintenance Screen now allows for this selection. Defaults to Not Specified.
- Dex Mapping (Not Specified maps to NOTSTATED, Non-Binary to INTERSEX)
- The Third Party Employee Import now allows for these values
- Online Claiming Events will set the Gender to Indeterminate/Intersex/Unspecified when Not Specified or Non-Binary
- Clearing House DDT Format Quick Super - Not Specified maps to N, and Non-Binary maps to I
- Clearing House DDT Format SAFF- Not Specified and Non-Binary maps to 0 ( 1 is Male, 2 is Female)
- Other Clearing House Formats will use U and X.
- WGEA: Both Not Specified and Non-Binary maps to X
- Report: PayCare > Reports > Employee > Employee Tax Details - All Genders explicitly stated
- Report: PayCare > Reports > Employee > Details - For space reasons, Not Specified will show as U and Non-Binary will show as X
- Report PayCare > Reports > Listings > Employee Personal - For space reasons, Not Specified will show as U and Non-Binary will show as X
- Report: ClientCare > Reports > Personal > Waiting List - For space reasons, Not Specified will show as U and Non-Binary will show as X
- Report: Client Details on Resident Maintenance Screen - All Genders explicitly stated
CARE-6758 : Add ability for managers to see all orders created by roles that report to them.
Menu item: PurchaseCare > Orders > View OrderThe filtering tools have been moved into a popup control.
A new check box has been added: ‘Include all team orders’
When ticked this allows a manager to see all orders created by members of roles that report to them.
CARE-6959 : HomeCare - Using Open in new window on Daily Service Processing would cause an error.
Menu item: HomeCare > Processing > Daily Service ProcessingAction: Right click on dashboard button > Open in new window
Using Open in new window on this screen would cause an error to happen. This has been fixed.
CARE-7008 : Pay Entry screen: Add ability to sort by Person Name.
Menu Item: PayCare > Processing > Pay Entry > Edit PayThe Order By field has been updated so that “Employee” has been renamed “Employee ID” and an extra option to order by Employee Name has been added.
TaxCare
CARE-7017 : TaxCare - Audit Details (Non Cash) report returning incorrect data when there are multiple ABNs.
Menu Item: TaxCare > Dashboard > Reports > Audit Detailed (Non Cash)If there are multiple ABNs in a single database, unreconciled transactions from another ABN may appear in the Non-Cash report, due to assumptions in the report design that only support single ABNs.
Update the report query to correct this issue.
Release Notes for 9.09.02.4117
Reports
CARE-7077 : Changes to QFR for Q1 2024.
Menu Item: Reporting > Dashboard > QFR > QFR MappingMenu Item: Reporting > Dashboard > QFR > QFR GenerationNew Items have been added to the QFR Mapping screen and the QFR Report output.
New mapping options on the GL Account Mapping tab include:
QFS column:
- Expense > Amortisation and Impairment of bed licences
Residential Labour column:
- Agency: Care Management Staff
- Agency: Diversional/Lifestyle/Recreation
Some categories have been removed, and have been prefixed with (Removed Q1 2024):
Residential Labour column:
- Agency: Other Agency Staff Costs
- Agency: Contract Management
CARE-7103 : Updates to QFR Exception Report for Q1 2024.
Menu Item: Reporting > Dashboard > Reports > QFR Exception ReportWhere a Mapping using an output that is no longer included on the QFR, the QFR Exception Report will now show these values.
Release Notes for 9.09.02.4103
ClientCare
CARE-7056 : Process Refunds and Transfer Destination list doesn't load.
Menu Item: ClientCare > Processing > Process Refunds and Transfers In some circumstances, the destination list was not showing the other contracts. This has been resolved.
Release Notes for 9.09.02.4091
HomeCare
CARE-6994 : HomeCare: New Date Filters for the Sign Off screen.
Menu Item: HomeCare > Dashboard > Processing > Service Sign OffA quick date selector has been added to the Sign-Off screen, similar to the date selector on the Daily Service Processing screen.
The Date control shows the date or date range selected, with arrows to move to the next or previous date or period.
Clicking on the date/s displays a calendar control, which can be used to select a single day, or a range of dates to filter to.
Additional useful filter options have been added to the Date control - right click to select a date period to filter to:
- today
- yesterday
- this week
- last week
- this fortnight
- last fortnight
- this month
- last month
The date range that the screen is currently filtered to is also displayed within the Filters dialog.
Release Notes for 9.09.02.4081
ClientCare, Reports
CARE-6998 : ACFR Accommodation Payments Report.
Menu Item: Reporting > Reports > ACFR Accommodation Payments Menu Item: Reporting > Dashboard > Reports > ACFR Accom. Payments
New ACFR Accommodation Payment report for the 2022-23 financial year.
Report details are available in the Care Systems Help Centre.
Release Notes for 9.09.02.4069
ClientCare
CARE-6756 : Ability to change order in which unspent funds are used.
Menu item: ClientCare > Processing > Home Care Package Monthly ReconciliationProgram Option: EnableItem.ClientCare.IpaUseCWUnspentFundsFirst
A program option has been added to use the Commonwealth Unspent Funds first when a client is not “Opted in”.
CARE-6782 : Accommodation Maintenance: By default, use new version.
Menu Item: ClientCare > Maintenance > AccommodationThe Accommodation Maintenance screen has been updated so that it uses the New version by default. The Program Option must be set to No if you need it to be changed back.
CARE-6948 : Error when adding custom subsidy rates in Client Maintenance.
Menu Item: HomeCare > Dashboard > Clients & Staff > ClientMenu Item: ClientCare > Dashboard > Clients & Processing > ResidentIn Contracts > Subsidies > Additional Subsidies/Overrides, when adding or editing a subsidy override the “code” part of the lookup is not displaying correctly, and the record cannot be saved. This is now resolved.
ClientCare, CrediCare, PayCare
CARE-6678 : Bank Screens: BSB are now read only.
Menu Item: Creditors > Setup > Common > BankMenu Item: DebtCare > Setup > BankTo prevent a BSB from accidentally being changed, once a Bank record is created, the BSB cannot be changed. If the Bank record has not been used, it can be deleted.
ClientCare, HomeCare
CARE-6868 : System remembers browse settings when opening and closing a client record from the client browse.
Menu Item: ClientCare > Maintenance > People > ResidentMenu Item: HomeCare > Maintenance > Client
Client browse settings are remembered for each instance of the Client Maintenance screen.
- If the Client Maintenance screen is closed, settings are not remembered
- If the Client Maintenance screen is opened more than once, the browse settings for each instance are remembered.
CARE-6899 : HomeCare - Client Maintenance - Search feature displays error in some situations.
Menu item: HomeCare > Maintenance > ClientIn some situations, using the Search feature within the Client maintenance screen results in an error message being displayed.
This issue has now been resolved.
CrediCare
CARE-6850 : Payment Advice freeze when sending emails.
Menu Item: CrediCare > Processing > Payment > Payment Advice EmailIn some situations the Payment Advice screen would freeze while sending emails. This has been resolved.
CARE-6884 : New Report: CrediCare Standing Journal Report.
Menu Item: CrediCare > Reports > Standing JournalsThe new Standing Journal report allows new, partially processed, and fully processed standing journal and imported invoice records to be listed.
CARE-6941 : Improvements to Suppliers.
Menu Item: CrediCare > Maintenance > SuppliersImprovements have been made to Suppliers in the System:
Template Suppliers
Dummy Suppliers have been renamed to Template Suppliers to make their purpose clearer. Ad-hoc Suppliers are created from these Templates. Screens which referenced Dummy suppliers before has been updated to the new terminology, and the icon has been updated.
Supplier Screen Changes
- If a supplier is Inactive, On Hold, or a Template Supplier, this is now clearly stated next to the Code.
- The Description field’s width has been increased.
- Advice Type now defaults to Email.
- Check Invoice now defaults to Yes.
- The ABN field is treated as a Code. You must have Change Code permissions on the screen to edit it and you need to double click the value to edit it to protect it against accidental edits.
- Payment Type of Direct Data Transfer is required for Bank, Account Number, Account Name, Reference Type, Reference to be Visible
- Bank lookup now orders by BSB instead of Bank Name.
- Reference Type must be Text for Reference to be Visible.
CrediCare, PurchaseCare
CARE-6746 : Behaviour changes to the Supplier Maintenance Screen.
Menu Item: CrediCare > Maintenance > SuppliersThe following behaviour changes have been made to the Supplier Maintenance Screen:
- In some cases Ad-hoc Suppliers were being displayed. This has been resolved.
- The screen currently allows Template Supplier Codes to not be unique. This has been updated so that Codes cannot be reused by either Normal Suppliers or Template Suppliers.
HomeCare
CARE-6691 : Add Start-of-Day Address to Employee Roster Management.
Menu Item: HomeCare > Dashboard > Clients & Staff > Employee Roster MgmntEmployee Start of Day Addresses can now be recorded in the Employee Roster Management > Addresses tab.
The Employee Home Address Type must be set at HomeCare > Setup > Default Address Type > Employee Start of Day
The address information can be copied from the existing Payroll/ATO address using the Create using Default Address button, or can be entered manually by pressing the + button.
The Search field uses a Google address lookup to confirm the address and displays a map preview of the address location.
CARE-6730 : Create new screen for HomeCare Attendance.
Menu Item: HomeCare > Dashboard > Processing > Service Attendance A new screen has been created with the functionality of the Attendance tab of the Daily Processing screen.
CARE-6731 : Create new screen for HomeCare Sign-Off.
Menu Item: HomeCare > Dashboard > Processing > Service Sign-OffA new screen has been created with the functionality of the Sign-Off tab of the Daily Processing screen.
CARE-6801 : Allow user to select date to apply changes to a service template.
Menu Item: HomeCare > Maintenance > ClientA change has been made to the service template to allow the user to set the date the change should be applied from.
CARE-6802 : Allow user to select date to apply change to default employee.
Menu Item: HomeCare > Maintenance > ClientA change has been made to the assign default employee function to allow the user to set the date the change should be applied from.
CARE-6803 : Change Daily Service Processing screen to grid view.
Menu item: HomeCare > Dashboard > Processing > Daily Service ProcessingDaily Service Processing screen has been changed to display in a table.
CARE-6807 : Allow changes to service to be back dated.
Option: Limit.Service.JobTaskScheduleServiceGenerationPast A new program option has been added to set the number of days in the past that a service can be re-generated for.
CARE-6823 : Add Chargable Hours column to Daily Service Processing Attendance tab.
Menu Item: HomeCare > Processing > Daily Service Processing > Attendance tabChargeable hours is now displayed on the Attendance screen.
CARE-6824 : Swap Actual Hours to Approved Hours for Completed services.
Menu Item: HomeCare > Processing > Daily Service Processing > Attendance tabAttendance tab will now show the Approved hours instead of the Actual hours in the summary once the service is completed.
CARE-6828 : Add ability to Reinstate a Cancelled service on Attendance screen.
Menu Item: HomeCare > Processing > Daily Service Processing > Attendance tabOption to “Un-Cancel” a cancelled service has been added to the right click menu of the Attendance screen. When this option is selected the service status changes from Cancelled to Scheduled.
- If this service is chargeable, the charge should no-longer appear on the Client charges screen unless those charges have already been approved.
- If the service is chargeable and any of the associated Charges have been Approved on the Client Charges screen, then a modal is displayed warning that: ‘This service has associated charges that have been approved.’
CARE-6829 : Add ability to Edit a Cancelled service on Attendance screen.
Menu Item: HomeCare > Processing > Daily Service Processing > Attendance tabA change has been made so that the fields that can be edited when the service is ‘Scheduled’, ‘Completed’ and also when it is ‘Cancelled’.
CARE-6831 : Improve behaviour of services on Attendance screen when you "Cancel and Unassign".
Menu item: HomeCare > Processing > Daily Service Processing > Attendance tabMenu item: HomeCare > Processing > Service Attendance
Previously on the Attendance screen - when “Cancel and Unassign” is clicked, it’s status was changed to ‘Planned’ and it remained on the Attendance screen. This has been changed so that if a service is “Cancelled and Unassigned”:
- it’s status should be changed to ‘Cancelled’
- the worker is unassigned from the service
- it is removed from the Attendance tab.
CARE-6839 : Add Default Pay employee behaviour to Cancellation Reason Maintenance.
Menu Path: HomeCare > Setup > Cancellation ReasonsThe HomeCare cancellation Reason screen has a new field “Pay employee by default”. This means, if this Cancellation Reason is selected, the service record defaults to Paying the Employee or Not paying the employee (The default state can be over-ridden by the user).
CARE-6845 : When changing status of a Completed service, if any associated charges have been approved, display a warning.
Menu item: HomeCare > Processing > Service AttendanceMenu item: HomeCare > Processing > Service Sign Off
Menu item: HomeCare > Processing > Daily Service Processing
When changing the status of a completed service, if the service is chargeable and any of the associated Charges have been Approved on the Client Charges screen, a warning modal is displayed: ‘This service has associated charges that have been approved.’
CARE-6846 : When Reinstating a Cancelled service on the Services and Sign-Off screens, if any associated charges have been approved, bring up a warning.
Menu item: HomeCare > Processing > Service AttendanceMenu item: HomeCare > Processing > Service Sign Off
Menu item: HomeCare > Processing > Daily Service Processing
When Reinstating a Cancelled service, if the service is chargeable and any of the associated Charges have been Approved on the Client Charges screen, a warning modal is displayed: ‘This service has associated charges that have been approved.’
CARE-6913 : Client Maintenance Screen - ILU Agreement Display issue.
Menu Item: ClientCare > Maintenance > People > ResidentIn the new Client Maintenace Screen, in some cases, the details of the ILU Agreement was not displaying correctly. This has been resolved.
CARE-6915 : Attendance screen is incorrectly detecting a change to a record that has just loaded on screen.
Menu Item: HomeCare > Dashboard > Processing > Daily Service ProcessingThe error “Another User has changed this shift. Please refresh to get the current state.” was being displayed incorrectly, this has now been rectified.
CARE-6922 : Add remember filters function to client charges screen.
Menu item: HomeCare > Processing > Client ChargesA function has been added to the client charges screen to allow the user to set table filters and for these filters to be saved as default for that user.
LegiCare
CARE-6973 : Bank Reconciliation - Balances not displaying correctly when multiple GL a/cs linked to one Bank a/c.
Menu Item: LegiCare > Dashboard > Reconciliation > Reconcile AllWhen multiple GL Accounts are linked to one PayCare Bank Account record, the “Ledger Balance as at:” value may display incorrectly. This is now resolved.
PayCare
CARE-6728 : Ensure PayCare End of Month Accrual report respects accrual rules for Super.
Menu Item: Reports>Management>Pay Reconciliation>End of Month AccrualWhen the Analysis record used for Salary Sacrifice Superannuation does not have an Alternate Expense Account set, the accrual value for super salary sacrifice was not reporting the correct zero value on the End of Month Accrual report. This issue has now been addressed.
Portal
CARE-6885 : Employee Portal: Changes to Logon failed error messages.
When a logon to the Employee Portal Fails, previously one of the following Error Messages would be returned: - The username entered does not exist. Please try entering your username again.
- The password provided is incorrect
- This account has been disabled.
- This account uses an external login provider.
- Too many password attempts, the account with this username has been locked out for 10 minutes
To improve security, the error returned in these cases will now just be
Your username or password was incorrect.
Similarly, when resetting a password, the screen will no longer state if the username was not found, and will instead show the message:
If the email address entered is linked to a user account, an email has been sent containing your new password. If an account is disabled, or uses an external identity provider, an email will not be sent.
CARE-6886 : Employee Portal: Added options to enable reCAPTCHA challenges.
Reports, RostCare
CARE-6935 : Care Minutes for Roster - Non-RN Care: Additional staff to meet requirements was incorrect.
Menu Item: Reporting > Reports > Care Minutes Roster ReportThe Care Minutes Roster Report was showing an incorrect figure for the Non-RN Staffing below/in excess of target FTEs.
The value was displaying as 10x the correct number of FTEs. This issue has now been corrected.
RostCare
CARE-4526 : Performance Report: Total figure updated to not include breaks.
Menu Item: RostCare > Reports > Employee > PerformanceThe Performance report has been updated to exclude Break hours from the Total Hours figures
CARE-6748 : Roster Grids not showing Leave Shifts in certain conditions.
Menu Item: RostCare > Processing > Employee > Roster ReplacementsMenu Item: TimeCare > Rostering > Roster / Attendance MatchingIn some circumstances, when putting a shift on leave with replacement, and then replacing the replacement shift with another shift, can result in one of the shifts not being displayed on the grid. This has been resolved.
System
CARE-6924 : Improve performance of locking mechanisms in HomeCare and other modules.
Menu Item: HomeCare > Dashboard > Processing > Daily Service ProcessingImprove the performance of locking methods to speed up status transitions and other edits in Daily Service Processing screen.
Release Notes for 9.09.02.4025
HomeCare
CARE-6897 : Error may appear when opening HomeCare Client Charges screen.
Menu Item: HomeCare > Processing > Client ChargesIn some cases when opening the Client Charges screen in HomeCare, an error may appear. This has been resolved.
CARE-6898 : Attendance screen shift details redraws after each edit and reverts to summarised view.
Menu Item: HomeCare > Dashboard > Processing > Daily Service ProcessingWhen editing attendance information, when a change is made to the payable hours or kilometres, the screen may redraw the shift details section and will revert to the summarised view rather than the expanded view, meaning that the results of the edit are difficult to confirm and review. This issue has now been addressed.
PayCare
CARE-6812 : Improvements to the Payment Summary Figures Labels Report.
Menu Item: PayCare > Reports > Employee > Payment Summary Figures > Labels- Expand the Gross Pay and Total columns to support 7 digits before the decimal point
- Expand the Other column to support 6 digits before the decimal point
- Allowance columns have been expanded to allow 5 digits before the decimal point
- A separate Totals grid has been added after the normal report that Transposes the values. If the Grand Totals are still too large for the total line, they will show up here.
- The margins for the report has been reduced to show more information
- The look of the report has been updated to be more modern.
Reports, RostCare
CARE-6945 : Special Day Type Shifts Report Performance Improvements.
Menu Item: RostCare > Reports > Employee > Special Day Type ShiftsImprovements to this report have been made to make it load faster.
Release Notes for 9.09.02.4005
ClientCare
CARE-6893 : Restrict removal of clients with transaction history.
Menu Item: ClientCare > Maintenance > People > ResidentThe Client Maintenance screen will now show an error if the Delete button is used for a client with any transaction history.
Reports
CARE-6888 : Ensure QFR uses the correct SGC Super rate for the period.
Menu Item: Reporting > Dashboard > QFR > QFR GenerationEnsure QFR Super calculation uses correct SGC rate
Release Notes for 9.09.02.3982
ClientCare
CARE-6852 : Client Maintenance screen: AN-ACC Classification was not being copied from one history record to the next.
Menu Item: ClientCare > Maintenance > People > ResidentFixed an issue where - when adding a new Fee or Subsidy history row (e.g. due to a Means Tested Fee change) - the AN-ACC class on the previous record was not being copied to the new record.
ClientCare, CrediCare, LegiCare
CARE-6879 : Update Bank Reconciliation record formats to match bank statement lines.
Menu Item: LegiCare > Processing > Bank Reconciliation > Reconcile AllUnder some circumstances, client direct deposit receipts and supplier EFT/DDT payments were not grouping correctly on the Bank Reconciliation screen. The following methods have been updated to provide additional descriptions, and ensure reversals and complex bank-to-general ledger link structures are supported.
- merge accounts payable EFT transactions in to one bank rec line per EFT file
(enabled with Program Option EnableItem.LegiCare.BankRec.MergeCrediCareEFTs) - split accounts payable payments received in to one bank rec line per receipt
(enabled with Program Option EnableItem.LegiCare.BankRec.SplitClientCareDeposits)
ClientCare, Online Claiming
CARE-6577 : New Subsidy Codes added.
Menu Item: ClientCare > Processing > Subsidy Estimate and ReconciliationMenu Item: ClientCare > Maintenance > Financial > Subsidy TypesMenu Item: ClientCare > Maintenance > Online Claiming > Subsidy Integration SettingsVarious new Subsidy Codes have been added to the system and mapped to equivalent existing subsidies. This includes code that Service Australia has changed since the initial AN-ACC implementation and new Subsidies that are introduced for July 2023
CARE-6830 : Improvements to Residential Payment Statement Import to include subsidies not directly associated with a Resident.
Menu Item: ClientCare > Processing > Subsidy Estimate and ReconciliationThe Payment Statement Import will now import subsidies which are not directly related to a Resident. This includes:
- RN 24 hour Supplement (New July 2023)
- AN-ACC fixed subsidy for remote services
These will show up at the top of the list and give the Name on File as “Service Subsidy”.
NOTE: This change has only been made to the Subsidy Import. They are currently not included in the Subsidy Estimate.
CARE-6832 : Hotelling Supplement added to the Subsidy Estimate.
Menu Item: ClientCare > Processing > Subsidy Estimate and ReconciliationThe Subsidy Estimate will generate the Hotelling Supplement from July 2023.
CARE-6833 : Subsidy Import no longer requires all Care Recipients in Statement to match with Residents.
Menu Item: ClientCare > Processing > Subsidy Estimate and ReconciliationOccasionally, Services Australia will issue an entry for a resident who departed years before. In this case, they may not be in the system or have their Care Recipient ID recorded.
To handle this, the Subsidy Import allows the Residential Check to be passed without matching everyone.
CARE-6869 : In the Subsidy Import, an adjustment transaction is created when the payment summary total is different to the sum of the parts.
Menu Item: ClientCare > Processing > Subsidy Estimate and ReconciliationOccassionally, a Payment Statement is issued where the Total is different to the sum of the individual subsidies. If this happens a Service Subsidy of type MA (Manual Adjustment) will be made with the amount. If a Service Subsidy of type MA appears, we recommend contacting Care Systems or the department before continuing.
DebtCare
CARE-6741 : DebtCare - Could not add a new client person.
Menu item: DebtCare > Maintenance > ClientIt was not possible to create a new client person. This has been fixed.
HomeCare
CARE-6673 : Daily Service Processing: Attendance tab improvements.
Menu Item: HomeCare > Processing > Daily Service Processing > Attendance tabThe Attendance tab of the HomeCare: Daily Service Processing screen has been redesigned into 2 panes, upper and lower. The upper pane shows the employees that had shifts on the selected day, while the lower pane displays those shifts based on the employee that is clicked on.
CARE-6777 : Non-valid right-click options on Home Care Sign-off screen disabled.
Menu Item: HomeCare > Dashboard > Processing > Daily Service Processing > Sign-Off tabWhen right-clicking a service on the Sign-Off screen, menu options that are not valid for the current status of a service are now greyed-out.
CARE-6825 : Service status added to Expanded version of Service.
Menu Item: HomeCare > Processing > Daily Service Processing > Attendance tabWhen a service was viewed in expanded mode, the Service Status was not displayed.
It now is displayed.
CARE-6840 : HomeCare - Timelines were not updating correctly in some cases.
Menu item: HomeCare > Processing > Daily Service ProcessingFixed an issue where if an employee was assigned to a service, in some cases the timeline in the Edit Service screen would not show a red block in the time period they were assigned to work.
HomeCare, System
CARE-6841 : HomeCare Sign Off screen: Ability added to save Display preferences.
Menu Item: HomeCare > Processing > Daily Service Processing > Sign Off tabWhen changes are made to the way data is displayed on the Sign Off tab, those changes are now saved for that user, so that the next time the user opens the screen those particular preferences will be loaded. These preferences include:
- Column order (sequence number)
- Column visible status
- Column sort status (asc / desc)
- Column sort sequence
- Column width
- Group by column
- Group by column order (Asc / Desc)
- Group by column sequence (First, second, third etc.)
Additionally, it is possible (optionally) to save filter settings. Filter settings are saved if the ‘Remember All Filters’ option, on the right-click menu is ticked… and:
It is also possible to reset the screen to it’s default state (by right-clicking and selecting ‘Reset Grid to Default’)
LegiCare
CARE-6806 : Error in Chart of Accounts generation when assigning Reporting Only dimensions with offset codes.
Menu Item: LegiCare > Dashboard > Maintenance > Dimension ManagementThere was an error in the Chart of Accounts generation when assigning Reporting Only dimensions with offset codes, which may result in a Reporting Only dimension not being set correctly on the account. This issue has now been resolved.
PayCare
CARE-6774 : Column width increased in PayCare Super Generated Balance Report.
Menu item: PayCare > Reports > Management > Superannuation > Generated BalanceThe YTD SGC column total showed ##### hashes where the gross figure was too long for the field.
This field length has been increased so that the auditors and clients can view the whole figure. If the figure is greater than or equal to 1,000,000 it is displayed on a second line.
CARE-6805 : Include total hours (Units) on the History Detailed Report.
Menu Path: PayCare > Reports > History > Payitem DetailedThis report has been modified so that the total hours (Units) are now listed.
CARE-6878 : Payslip filename changed to use End Date instead of Start Date.
To improve consistency across the system , the filename used in the Subject line of the Payslip email and in the portal has been changed from Start date to End date. What will now be shown in the email is “Payslip for period ending .pdf”.
Portal
CARE-4062 : Portal - Persist Employee File Vault when Person ID Changes.
If the Person ID of an Employee is changed, the location of the File Vault would change and the previous content could no longer be seen. This has been updated to preserve the original location.
Reports, RostCare
CARE-6770 : New Report: 24 Hour RN Report.
Menu Item: RostCare > Dashboard > Reports > 24 Hour RN ReportMenu Item: Reporting > Dashboard > Reports > 24 Hour RN ReportThe new 24 Hour RN Report assists with completing the 24 Registered Nurse reporting obligations that come in to effect on 1 July 2023.
RostCare
CARE-5244 : Leave Overpayment - Add "You have unsaved changes" warning message.
Menu item: RostCare > Processing > Working Roster > Payroll > Check for Leave OverpaymentAdded a warning of "You have unsaved changes. Do you wish to save now?" before Exiting the leave overpayment screen.
System
CARE-6796 : When using right click > Open in New Window the new window did not start the Service traffic light indicator.
Fixed an issue where, if a new window was opened by right clicking a menu item and selecting: ‘Open in new window’, the Service traffic light indicator would not display in the new window.
Release Notes for 9.09.02.3941
HomeCare
CARE-6667 : Publish scheduled service in Radaro for more than 1 day.
Menu Item: Settings > Configuration > Program OptionsAn option has been added to the Program Options screen to select how many days in advance the schedule is published to Radaro.
This option is defaulted to 1, which means that an employees schedule is sent for tomorrow only, but this optioon can be adjusted, so that - for example - if it is set to 7, published schedules for the next 7 days will be sent to the Employee.
The program Option is: Limit.Service.JobRadaroSendForFutureDays
CARE-6755 : Ability to change service type for a completed service.
Menu Item: HomeCare > Processing > Daily Service ProcessingIn the Home Care Edit Service dialog box, a field has been added labelled 'Delivered As'. This enables the user to note that a different service was delivered, to the service that had been planned. Saving the service with a service in this field will cause the service to be charged according to the service delivered.
CARE-6757 : Improved audit trail when sending service information to worker via Radaro or other channels.
Menu Path: HomeCare > Processing > Daily Service ProcessingImprovements have been made to the way edited services are sent to Radaro.
When edited services are published the former (unedited) service is deleted from Radaro and replaced with the edited service details.
CARE-6759 : Improved format of progress note generated from Radaro payload.
Menu Item: HomeCare > Processing > Daily Service ProcessingThe format of progress notes generated by Employees using Radaro has been revised to a more consistent format
CARE-6763 : Update KMs fields based on KMs travelled completion code.
Menu Item: HomeCare > Processing > Daily Service ProcessingWithin Radaro, the Error Codes and Completion Codes have been updated in order to:
- Show the entered kilometres in the chargeable kms field within the Service record when the ‘km travelled’ completion code is selected and 'Used Client Vehicle' completion code is not selected, and
- Not show the entered kilometres in the chargeable kms field within the Service record when the ‘km travelled’ completion code is selected and 'Used Client Vehicle completion code is selected,
CARE-6764 : Improved handling of attendance information when mobile Job or Visit relates to multiple services.
Menu Item: HomeCare > Processing > Daily Service Processing > Attendance tabIf multiple services where the client, worker and address are the same and the services have adjascent end and start times (ie one service ends at the same time as the next service starts), these services are sent to Radaro as one visit rather than mutiple visits.
At the moment when sending a job to Radaro we do not record a strong relationship between the source services and the final record.
The following behaviour applies to the service record:
- Start Travel attendance time is applied to start of travel period before service
- Start Service attendance time is applied to end of travel period before service
- Start Service attendance time is applied to Start Service of first service
- End Service attendance time is applied to End Service of last service
- If attendance time covers intermediate start/end times between taskschedule records within Visit, attendance time = Planned time for these start/ends
- Travel KMs is applied to first service Distance field.
CARE-6776 : HomeCare - Sign Off tab - Revisions to context menu.
Menu Item: HomeCare > Processing > Daily Service ProcessingImprovements have been made to the behaviour of the contextual (right-click) menu in Daily Service Processing screens, so that right-clicking a row selects it. This enables contigious and non-contigious services to be selected with the right-click, in the same way as they are with the left-click.
CARE-6778 : Character limit on DEX bulk files removed.
Menu Item: HomeCare > Processing > Create DEX Bulk Data FileA limit on the number of characters that could be contained in a DEX bulk export file has been removed, as it was causing an error with large DEX bulk export files.
CARE-6781 : HomeCare - Daily Service Processing - Change search to AND logic.
Menu item: HomeCare > Processing > Daily Service ProcessingIn the Daily Service Processing screens, the behavior of the search feature has been updated so that if more than one word is searched on (eg 2 words), the results will contain all items with +both+ words in them, rather than all items with +either+ words in them. For example, searching on a combination of client first name and worker first name only displays services involving +both+ the client and the worker.
CARE-6787 : Reliably generate Client charges when a HomeCare service is cancelled, re-instated and completed.
Menu Item: HomeCare > Dashboard > Processing > Daily Service Processing > Sign Off tabMenu Item: HomeCare > Dashboard > Processing > Client Charges
In some cases, when cancelling, reinstating and completing a service on the Sign-Off screen, the service did not appear on the Client Charges screen.
This has been rectified.
CARE-6789 : HomeCare - Daily Service Processing - Synchronise date filter controls.
Menu Item: HomeCare > Dashboard > Processing > Daily Service ProcessingDate filters in the in the Daily Service Processing screens have been sychronised. This means that if a range of dates is selected in the filter, this range will now be displayed as the filtered date.
CARE-6792 : Prevent service templates generating multiple active recurrence records.
Menu Item: HomeCare > Dashboard > Clients & Staff > ClientOccasionally, multiple Recurrence records are saved for one Home Care Service Template.
This has been rectified.
CARE-6793 : HomeCare - Sign Off tab - Fixed issue where removing all Status filters caused all service mechanisms to be displayed.
Menu item: HomeCare > Processing > Daily Service ProcessingResolved an issue where removing all Status filter items would cause all services to be shown (ie, services with mechanisms other than ‘Group-Based’ and ‘Staff-Only’).
CARE-6818 : HomeCare - Client Notes created from Radaro are always marked as Completed.
Menu item: HomeCare > Processing > Daily Service ProcessingMenu item: HomeCare > Maintenance > Client
All Client notes received from Employees using Radaro are saved in the system with a ‘Completed’ status. This means they can not be edited.
Release Notes for 9.09.02.3936
PayCare
CARE-6794 : PayCare: Employee Details Report now shows correct pay rate for employees with a Date experience type.
Menu Item: PayCare > Reports > Employee > Details The PayCare Employee Details Report does not show correct pay rate not for employees with a Date experience type. This issue has now been resolved.
CARE-6815 : New Employee Pay Rate Audit report.
New Report PayCare > Reports > Audit > Employee Pay Rate Audit ReportThis report shows
- the employee, classification and default cost centre
- the experience method and level for the employee,
- the last pay date, and the base rate they were last paid,
- the standard rate based on their classification,
- any employee-specific pay rates,
- the expected pay rate at the next pay, and
- the difference between the previous pay rate and the expected rate.
Release Notes for 9.09.02.3917
ApplicationServer, CrediCare
CARE-6642 : Invoice API: Add support for more Tax Categories.
The validation for the TaxId property only supports G00, G10, G13, G14, GZ. This has been extended to also allow G10A, G15, G2, G3, G4, G6, GX
Auditing
CARE-6604 : Operator Activity Report has inconsistent names.
Menu item: Audit > System > Operator > Operator Activity ReportThis report has different names in different places. It has now been made consistent.
ClientCare
CARE-6508 : Update Billing to stop drawdowns and bill client when a RAD balance is approaching $0.
Menu Item: ClientCare > Processing > Period BillingThe drawdown feature has been updated to not allow balances to go negative. If the balance is not enough to cover the service, the amount will not be drawn down at all - i.e. it will not do a partial drawdown.
ClientCare, HomeCare
CARE-6672 : Classification value in Contract Summary is not showing latest value.
Menu item: HomeCare > Maintenance > ClientFixed an issue where a Client changes Classification, the latest Classification was not displayed in the Summary row.
CARE-6761 : Ability to capture the manager/s of a program.
Menu Item: HomeCare > Dashboard > Maintenance > ProgramThe ability to record Manager/s for community care programs has been added to the Program maintenance screen.
The system can be configured to notify managers of events relating to the Program/s they manage.
CrediCare
CARE-5991 : Add quantity and units fields to Invoice transaction screen.
Menu item: CrediCare > Dashboard > Transactions > Add TransactionsMenu item: CrediCare > Dashboard > Transactions > Edit TransactionsPreviously, though the quantity, rate and units fields were available for entry in the Purchase Order, they were not available for entry when entering an invoice transaction - only the amount field was displayed.
These fields have been added to the invoice line screen and the invoice transaction pop-up, so that the user entering the invoice transaction can now see the quantity, rate and units data as entered on the Purchase Order.
CARE-6579 : It should not be possible to save 2 records to CrediCare Suppliers that have the same code.
Menu Item: CrediCare > Maintenance > SuppliersFixed an issue where it was possible to save more than one Supplier with the same code in CrediCare.
NOTE: It is still possible to save more than one supplier with the same code if 'Is Dummy Supplier' box is ticked.
CARE-6668 : CrediCare Supplier Maintenance ABN Validation - allow spaces.
Menu Item: CrediCare > Maintenance > SuppliersHave changed the validation so that it is now possible to enter an abn for a new supplier with 3 spaces.
It is also possible to edit an abn for an existing supplier which has 3 spaces in their ABN without causing validation errors.
CARE-6729 : Add the Legacy Work Cover Policy field to the Supplier maintenance.
Menu Item: CrediCare > Maintenance > SuppliersIn the Extra tab, the screen has been updated. This has included adding the legacy Work Cover Policy field.
HomeCare
CARE-6107 : Redesign of the Sign off page.
Menu item: HomeCare > Dashboard > Processing > Daily Service Processing > Sign Off tabThe HomeCare - Daily Service Processing - Sign off screen has been updated into a grid-based screen.
This enables improved functionality around grouping, ordering and filtering displayed services.
CARE-6450 : Add an "Inactive" section to the list view for Ended/Cancelled services.
Menu item: HomeCare > Maintenance > ClientChange to the Service Template to split inactive/historic services from the active/ongoing services.
CARE-6547 : HomeCare - Assignment Process improvements.
Menu item: HomeCare > Processing > Daily Service ProcessingIf a default employee can not be automatically assigned to a scheduled service because they are either on leave, or not available, assignment screen for service will show: Default Employee {defaultEmployeeName} cannot be Assigned as they are on Leave or Default Employee {defaultEmployeeName} cannot be Assigned as they are not Available.
CARE-6620 : HomeCare - Daily Service Processing Attendance tab filters are not correct.
Menu item: HomeCare > Processing > Daily Service Processing Fixed an issue where the program filter did not work as expected. Specifically:
- Clients in different programs in the same worker’s shift are now correctly filtered
- Staff-only services cannot be filtered out by the program filter unless a link has been added between a Program and the Staff Only Services Category, in which case the program filter will filter out staff-only services.
CARE-6638 : HomeCare - Adding new Services on Daily Service Processing does not display Clients that have a residential Program as their default Contract.
Menu item: HomeCare > Processing > Daily Service ProcessingFixed an issue where adding an ad-hoc service via Daily Service Processing would not allow some Clients to be selected. It would not display Clients that have a residential Program as their default Contract.
Now, if a Client has a residential Program as their default Program, they can be selected.
CARE-6693 : Ability to Email employee daily service list.
New Menu Item: HomeCare > Reports > Daily Service List by EmailThe ability to email daily service listings to mobile workers has been added to the HomeCare dashboard and Reporting menu.
CARE-6694 : Do not show sessions on DEX validation screen where Outlet Activity is Null.
Menu Item: HomeCare > Processing > Create DEX Bulk Data FileThe DEX Validation screen was correctly displaying services delivered under funding bodies connected to the selected Outlet Activity, but it was also displaying services delivered under funding bodies that had no connected Outlet Activity. This caused a large number of services to be listed that were not DEX-reportable.
This has been changed so that services delivered under funding bodies that do not have a connected Outlet Activity are not displayed.
HomeCare, RostCare
CARE-6643 : HomeCare/RostCare - Change 60 day Service generating window to be a Program Option.
Menu item: HomeCare > Processing > Daily Service ProcessingMenu item: HomeCare > Maintenance > Client
Menu item: HomeCare > Processing > Create Services
Menu item: Settings > Configuration > Program Options
A new program option has been added which controls how far ahead HomeCare Services and Rosters will be generated.
Previously, the HomeCare Service generator was hard coded to calculate 60 days in advance. This can now be set flexibly to meet the needs of the organisation.
The new program option (found in Settings > Configuration > Program Options) is: Limit.Service.JobTaskScheduleServiceGeneration.
CARE-6686 : HomeCare - Roster Replacements Exception.
Menu item: HomeCare > Processing > Roster ReplacementsMenu item: RostCare > Processing > Employee > Roster Replacements
Fixed an issue where saving changes to a shift that has HomeCare services would cause an error.
PayCare
CARE-4360 : Disable "Start" button on Roster import after the process is complete.
Menu Item: PayCare > Processing > Pay Entry > Automatic Pay - Add > Current Pay + Roster PayMenu Item: PayCare > Processing > Pay Entry > Automatic Pay - Add > Current Pay + Third Party PayWhen the process completes, the screen was showing a start button and a close button. The start button is now disabled.
CARE-5210 : Displaying Termination Paid hours on Payslips.
Menu Item: PayCare > Processing > Reports > Pay Slips EmailMenu Item: PayCare > Reports > History > Payitem History Detailed
The payitem history detailed report and employee pay slips have been updated so that when Termination payments are paid out to employees, the hours that make up the termination payment are now displayed.
CARE-6637 : Roster Costing in some cases doesn't calculate if it's over the max value correctly.
Menu Item: RostCare > Processing > Working Roster > Payroll > Cost RosterIn some cases the costing is not limiting the pay item to the max cost. This has been resolved.
CARE-6684 : STP Improvement for employees terminated without pay in year.
Menu Item: PayCare > Processing > Single Touch PayrollWhen an employee has no pays but has been terminated in the year, the Cessation Type Code may not be reported under STP2, and the Tax Treatment Code may be incorrect.
This issue has now been fixed, so that in the above situation the Cessation Type Code is reported under STP2, and the Tax Treatment Code is correct.
Reports
CARE-6534 : Add filtering to all columns in QFR Mapping screen.
Menu Item: Reports > QFR MappingAdded ability to sort and filter to all columns across all tabs on the QFR Mapping screen.
CARE-6560 : Update QFR employee costs calculation to include estimated leave accrual.
Menu Item: Reporting > Dashboard > QFR > QFR GenerationIn addition to the wages cost and superannuation cost, the cost of leave accruals should also be included in the calculation of employment costs in the Residential and Home Care tabs.
Enable Program Option EnableItem.Reports.QFR.IncludeLeaveAccrualExpense to include the estimated cost of leave accrued for working hours in the QFR output.
The following types of Payroll costs are now reported in the QFR:
- PayCare Transaction History
- PayCare Superannuation Expense
- PayCare Leave Accrual Expense (when option EnableItem.Reports.QFR.IncludeLeaveAccrualExpense is enabled)
CARE-6630 : QFR mappings: Add Classification mapping for QI Workforce Report.
Menu Item: Reporting > QFR Mapping > QFR MappingA new tab has been added to the QFR Mapping screen to allow payroll classifications to be categorised based on the Quality Indicator Workforce report definitions.
CARE-6671 : Update Bed Counts to include Extra Services.
Menu Item: Reporting > Reports > QFR Generation Menu Item: Reporting > Reports > Care Minutes for Roster If a Service has Extra Service Beds, the occupied Extra Service Beds was not being included in the Occupancy numbers. This has been resolved
CARE-6679 : QFR HCP Worksheet - Average rates of pay for RN, EN, Carers.
Menu Item: Reporting > Reports > QFR GenerationOn the HCCareLabourHours&Costs Worksheet, the Average Hourly Rates of Pay formulas have been updated to use the related Labour Cost/Worked Hours - Internal Direct Care - Employee fields - The Expenses divided by the Labour Hours.
RostCare
CARE-6623 : Roster Replacement - Automatically set Cost Centre and Classification when assigning employees.
Menu item: HomeCare > Processing > Roster ReplacementsMenuitem: RostCare > Processing > Employee > Roster Replacements
Previously, when an employee was assigned to a shift via the Roster Replacement screen, the Cost Centre and Classification did not set automatically. If a classification was set on the shift to a classification that was not on the Employee's Maintenance File, there were no on-screen warnings.
Rules are now set as follows:
- Where there is no classification or cost centre set on the shift, the Employee’s default classification and cost centre are used
- Where a classification is set on the shift, but the cost centre is blank, it is filled with the employees default cost centre
- When multiple (2 - 3) cost centres and classification exist on employee record, the default classification is used.
- Where a cost centre already exists on the shift - but it is different to the Employee’s default cost centre - it does not get updated to the Employee’s default cost centre.
- When the employee details do not match the shift details, a warning is displayed
CARE-6666 : Update Roster Costing Logic to address potential time-of-day error.
Menu Item: RostCare > Processing > Working Roster > Payroll > Export To PayCareThe roster costing logic has been updated to avoid a situation where a costing rule for the incorrect time of day may be selected.
CARE-6750 : Roster Grid: Issues with Payitems and Leave.
Menu Item: RostCare > Processing > Working Roster > Edit RosterIf an employee was placed on leave on the roster, and the employee was replaced with another employee, in some circumstances, the leave shift would not show the payitems and the active shift had each pay item duplicated.
This has now been resolved.
StaffCare
CARE-6669 : Can't save person's qualifications.
Menu Item: StaffCare > Maintenance > Person > Qualifications Fixed an issue where, when a change was made to a person’s qualifications, and saved, an error appeared.
System
CARE-6765 : Sort discount rate browse in ascending order.
Menu Item: HomeCare > Setup > Discount RatesMenu Item:
A change has been made to the sort order of the discount rates list on the edit service screen.
Discount rates are now sorted by Discount Code
Release Notes for 9.09.02.3910
HomeCare
CARE-6754 : Daily Service Processing - Services not populating.
Menu Item: HomeCare > Processing > Daily Service ProcessingIn some situations the Daily Service Processing Screen was not showing services. This has been resolved.
Reports
CARE-6630 : QFR mappings: Add Classification mapping for QI Workforce Report.
Menu Item: Reporting > QFR Mapping > QFR MappingA new tab has been added to the QFR Mapping screen to allow payroll classifications to be categorised based on the Quality Indicator Workforce report definitions.
CARE-6679 : QFR HCP Worksheet - Average rates of pay for RN, EN, Carers.
Menu Item: Reporting > Reports > QFR GenerationOn the HCCareLabourHours&Costs Worksheet, the Average Hourly Rates of Pay formulas have been updated to use the related Labour Cost/Worked Hours - Internal Direct Care - Employee fields - The Expenses divided by the Labour Hours.
Reports, RostCare
CARE-6578 : New Report: Quarterly Workforce Report.
Menu Items: Reporting > Reports > Quarterly Workforce ReportA new report has been added to the system to assist with the Quarterly Workforce Reporting requirements in the Quality Indicators reporting.
For more information, please see the Knowledge Base Article.
Release Notes for 9.09.02.3898
RostCare
CARE-6752 : Under some conditions Employee names are not appearing on the Roster Grid screens.
Menu Item: RostCare > Processing > Working Roster > Edit RosterThis has been resolved.
Release Notes for 9.09.02.3891
HomeCare
CARE-6744 : HomeCare Task Discount Rate does not display correctly in the Service Template screen.
Menu item: HomeCare > Maintenance > ClientIn Contracts > Schedule, when you load a Service Template, the Discount Rate is not showing on screen.
If you add one, save, it will still show the discount rate, but as soon as you refresh the data disappears. The data is being written to the database correctly.
This issue has now been resolved.
Release Notes for 9.09.02.3876
HomeCare
CARE-6690 : Completed Group Service not appearing on Client Charges screen.
Menu item: HomeCare > Processing > Client ChargesGroup Based services that were Completed would not have Client Charges created. This has been fixed.
Release Notes for 9.09.02.3859
ClientCare, Online Claiming
CARE-6066 : ProDA Expiry warning message displaying when no longer required.
Menu Item: LaunchpadIn some cases, the warning regarding pending expiry of the ProDA Device is displaying when it does not need to. This issue has now been resolved.
PayCare
CARE-6575 : Include additional validation to ensure all elements required by the ATO are present in header of STP2 events.
Menu Item: PayCare > Processing > Single Touch PayrollAdditional validation rules have been added to warn if any of the following elements are not present in an STP2 event:
- Payer Organisation Name
- Payer Contact Name
- Payer E-mail Address
- Payer Business Hours Phone Number
These fields can be entered at: PayCare > Setup > Single Touch Payroll Setup > Single Touch Payroll Company Setup in fields:
- Payer Business Name
- Payer Contact
- Payer E-mail
- Payer Phone
PayCare, Reports
CARE-6627 : New WGEA report for 2023.
PayCare, RostCare
CARE-6632 : Employee Maintenance: New and Delete toolbar buttons not behaving correctly.
Menu Item: PayCare > Maintenance > Employee > EmployeeOn the Employee Maintenance screen, when adding and removing Classifications, Payments, Super Funds and Payitems using the New and Delete toolbar icons, the screen could act on the incorrect record. When using Insert key or double-click to add, or Delete key to remove, the screen behaved correctly. This issue with the toolbar buttons has now been resolved.
Reports
CARE-6634 : Header on Food and Nutrition tab of QFR displaying incorrect date.
Menu Item: Reporting > Reports > QFR GenerationUpdate to the Excel template to display the correct quarter dates in the Food & Nutrition tab.
System
CARE-6635 : Update to subsidy rates for 1 April 2023.
Menu Item: Reporting > Reports > AN-ACC Care MinutesSome subsidy figures for 1 April were not configured correctly for this report. This issue has now been resolved.
TimeCare
CARE-6600 : Improvements to the Attendance Machine Activity Report.
Menu Item: TimeCare > Reports > Attendance Machine Activity ReportThe following changes have been made to this report:
- When grouped by Person, it is now sorted by Surname, First Name, ID, Scanner Code. Previously it was just the scanner code.
- If there is no person, these records will appear at the end.
- The Date is now repeated on each line for easier export to Excel
- The Person Name is now formatted according to the Switch.Global.NameFormat.Report flag
Release Notes for 9.09.02.3844
ClientCare
CARE-6602 : HCP Monthly reconcile: Reconcile to Ledger across Services.
Menu Item: ClientCare > Processing > Home Care Package Monthly ReconciliationWhere a care recipient has moved from one HCP Service NAPS ID to another within one ClientCare contract, the monthly reconciliation will now reconcile their unspent funds against the ClientCare ledger across all NAPS IDs.
Reports
CARE-5593 : Previewing reports can cause the system to freeze.
Menu Item: ReportsIn some circumstances, running a report preview to screen has caused the the system to freeze.
This has been resolved.
System
CARE-6616 : Updated Code Signing Certificate.
An updated code signing certificate that expires in February 2026 has been used in this release. The details of the certificate are as follows:
Issuer: Sectigo Public Code Signing CA R36 Issued to: Care Systems Services Pty Ltd Valid to: Friday, 27 February 2026
Release Notes for 9.09.02.3826
ClientCare
CARE-6245 : Subsidy Reconciliation: Update GL Group Note to show NAPS ID.
Menu Item: ClientCare > Processing > Subsidy Estimate and ReconciliationThe GL Group previously showed the RACS ID. This has been updated to use the NAPS ID.
CARE-6319 : Add ability to download a payment statement from the Subsidy Estimate and Reconciliation screen.
Menu Item: ClientCare > Processing > Subsidy Estimate and ReconciliationThe ‘ClientCare: Subsidy Estimate and Reconciliation’ screen has been redesigned so that each step in the workflow is more accurately defined, and so that it is now possible - during the importing of the payment statement - to save the statement to file.
CARE-6442 : Pressing Print... on a posted batch opens the report in a invalid view.
Menu item: ClientCare > Processing > Period BillingA fix has been applied to correct an issue encountered when opening the “Fee and Deposit Batch Report”. When opened, it is now listed under the ClientCare menu item.
CARE-6468 : When a client has a Respite & Permanent IDBS or SDBS, do a better job at matching.
Menu Item: ClientCare > Processing > Subsidy Estimate and ReconciliationThe subsidy estimate engine has been updated to separate permanent and respite subsidies more clearly, using the extension “PERM” and “RESP” on the IDBS and SDBS subsidy estimate values, so that respite and permanent subsidies can be reconciled against one another more clearly when one resident moves from respite to permanent within the month.
ClientCare, HomeCare
CARE-6544 : Home Care Client Statements for clients with no balance or activity will not be generated.
Menu Item: ClientCare > Reports > CDC Account > Home Care Package Client StatementA change has been made to the statement generation process to prevent statements from being generated when a client has no activity for the period and the opening and closing balances are $0.
CARE-6550 : HomeCare Statement: Show Service details on the statement.
Menu Item: ClientCare > Reports > CDC Account > Home Care Package Client StatementThe Home Care Package Client Statement has been updated to include the Service Code and the Provider Code in the statement header.
ClientCare, HomeCare, Reports
CARE-6229 : Service and Funding Body screen redesign.
Menu Item: ClientCare > Maintenance > Online Claiming > Service & Funding Body ManagementThis screen has been redesigned slightly.
The main change is that the Code and Description are always visible no matter which tab you’re viewing.
Other fields have been rearranged and grouped into logical groups.
CrediCare
CARE-6451 : CrediCare - Freeze when adding new Suppliers.
Menu item: CrediCare > Maintenance > SuppliersFix to an issue where screen was freezing when adding multiple new suppliers. This has been rectified.
DebtCare
CARE-6384 : DebtCare - Invoices sometimes do not save changes.
Menu item: DebtCare > Processing > Add or edit InvoicesSometimes the changes on an Invoice would be discarded. This has been resolved.
HomeCare
CARE-4812 : Remove Services from Radaro if they are not completed.
A new process has been added which will clear uncompleted jobs from Radaro. The process runs once a day. There are two options which can control the time of day for the process to run and how many days to leave uncompleted jobs in Radaro.
Menu item: Settings > Configuration > Program Options
Program option: Limit.Service.JobRadaroPurgePreviousDays
Program option: Time.Service.JobRadaroPurgePreviousDays
CARE-5988 : HomeCare - Default Employees sometimes not assigning.
Menu item: HomeCare > Dashboard > Clients & Staff > ClientMenu item: HomeCare > Dashboard > Processing > Daily Service Processing
Sometimes the Default Employee is not Assigned to a Scheduled Service. This issue has been corrected.
CARE-5990 : HomeCare - Ad Hoc Services sometimes do not appear in Daily Service Processing.
Menu item: HomeCare > Dashboard > Processing > Daily Service ProcessingIn certain cases new Ad Hoc Services created in the Daily Service Processing screen would not be created. This has been resolved.
CARE-6017 : HomeCare - It's possible to enter Service Type / Client / Client Contract combinations that aren't valid.
Menu item: HomeCare > Dashboard > Clients & Staff > Client > Contract > ScheduleMenu item: HomeCare > Dashboard > Processing > Daily Service ProcessingIt was possible to create a Scheduled Service Template that had a combination of settings that would mean it could not generate instances of the services.
This is now prevented with an error message that reads: "The Service Type, Client and Contract combination is not valid."
In that case you should choose a different Service Type or change the Service Category and Program settings.
CARE-6116 : HomeCare - DSP - Reinstate process should show the Cancellation / Discount.
Menu Path: HomeCare > Dashboard > Processing > Daily Service ProcessingWhen a service is cancelled on the Daily Service Processing screen, it is possible to add a Cancellation Reason and Discount.
This change shows the Cancellation Reason and Discount on the Re-instate screen, so that if re-instating the service the user can see the reason the service was originally cancelled, and the discount.
CARE-6307 : HomeCare - Improve loading of Summary and Services tab.
Menu Item: HomeCare > Dashboard > Processing > Daily Service ProcessingThe Summary tab has been improved to load faster.
The Services tab has been improved to load slightly faster.
Various functions have been improved to run faster.
CARE-6418 : Allow Approved HomeCare Service charges to be billed.
Menu item: HomeCare > Dashboard > Processing > Client Charges > Service Charges“Services Delivered” has been added to the Fee Types list on the Period Billing screen so Home Care charges can be included in the billing process. Selecting Services Delivered will process billing for all charges approved on the Client Charges screen.
CARE-6429 : HomeCare - Service Templates - Remove the Delete button.
Menu item: HomeCare > Dashboard > Clients & Staff > ClientContracts tab > Services tab
The Delete button has been removed.
This is a temporary change, the feature will be redesigned and readded in the future.
CARE-6437 : HomeCare - Remove the 5 minute leeway where Services could be combined in Radaro.
Menu item: HomeCare > Dashboard > Processing > Daily Service ProcessingServices could be joined together and sent to Radaro if their end time and start times were within 5 minutes of each. This leeway has been removed. Now a service must have the exact same start time as the end time of the previous service to be joined.
CARE-6452 : Enable the HomeCare: Client Charges screen.
Menu path: HomeCare > Dashboard > Processing > Client ChargesA new screen that lists completed or cancelled services with a charge greater than $0. Charges can be approved or cancelled with approved charges being included in the period billing calculation when run for “Service Charges”.
CARE-6456 : Client Statement report should sort the Services and Charges in chronological order.
Menu item: ClientCare > Reports > Financial > StatementsOn Client Statements, the order in which Client Services are listed has been changed so that they are shown in order of Date then Time then Service Type then Discount.
CARE-6493 : Service charges need to flow to DEX xml once they are Approved and Saved.
Menu Path: HomeCare > Dashboard > Processing > Client Charges Change to the creation of the DEX bulk upload file process to include charges that have been approved in the new Client Charges screen.
CARE-6498 : Adding a Leave with no End Date to a HomeCare Client should warn when there isn't an End Date.
Menu item: HomeCare > Dashboard > Clients & Staff > ClientContracts tab > Leave & Location tab
If a Leave with no End Date was created for a HomeCare client there should be a warning that the Scheduled Services will not be created until an End Date is added. This warning has been added.
CARE-6500 : Unable to clear the End Date on a Recurring Service.
Menu item: HomeCare > Dashboard > Clients & Staff > ClientContracts tab > Services tab > Edit a service
The End Date on a recurring server was not able to be cleared completely and would revert to 01/01/0001. This has been resolved.
CARE-6502 : Update the sort order of transactions on the Home Care Package Client Statement.
Menu item: ClientCare > Reports > CDC Account > Home Care Package Client StatementThe sort order of the Home Care Package Statement has been updated subsidy estimate engine has been updated to be more consistent with other client statement reports, and to respect the order of services imported from HomeCare.
CARE-6503 : Client Charges should override the Fee Type and use the CDC Account when the Funding Body is HomeCare Package.
Menu item: HomeCare > Dashboard > Processing > Client ChargesWhen a Client is Charged for a Service where the Funding Body is a Home Care Package the charge will always go to the CDC Account regardless of the setting on the Service Type.
CARE-6511 : HomeCare - Cancelled Services are still appearing in Radaro.
Menu item: HomeCare > Dashboard > Processing > Daily Service ProcessingThese types of services were not being removed from Mobile App :
- Cancelled services (and Unassign worker)
- Cancelled services (and worker remained Assigned)
- Planned services that were Assigned to a worker
This has been resolved.
CARE-6543 : HomeCare - Assigning an Employee to a Service is too slow.
Menu Item: HomeCare > Dashboard > Processing > Daily Service ProcessingImprove the performance of the Assign process when assigning Employees to a Service.
CARE-6561 : List of staff only meetings should be sorted newest to oldest.
Menu item: HomeCare > Maintenance > Staff Only ServicesChange to the sorting order of the list of Staff Only services to show the newest meeting at the top of the lists.
CARE-6569 : Make DEX ID user-editable.
Menu Path: HomeCare > Dashboard > Clients & Staff > Client > DEX FieldsThe DEX ID field on the client record has been updated, to allow the edit of the DEX ID.
Double clicking on the field will enable the field for editing.
A check is conducted on save to ensure the ID that has been entered is unique.
PayCare
CARE-4481 : The calculation of Qualifying Hours for counter leave is not including payments made using Group Items.
Menu Item: Processing > Pay Entry > Edit PayThe calculation of Qualifying Hours for counter leave is different from other leave types such as leave that accrues pay by pay (e.g. Annual, Personal).
Most leave types calculate Qualifying Hours based on the payitems which are set to accrue leave, and have the matching leave type in the payitem/leavetype list.
Counter leave instead uses the HoursWorked field on the pay detail records, but the method that adds up all the hoursworked values is skipping payments made using group items. A common example of payments made using group items are payments made via the leave usage function.
This is resulting in an undercalculation of the qualifying hours. This issue has now been resolved.
CARE-6524 : STP 2 Incorrectly Classifies Leave Loading Paid during Redundancies.
Menu Item: PayCare > Processing > Pay Entry > Edit PayWhen paying out annual leave entitlements as part of a redundancy, annual leave payments are classified into Lump Sum A. Previously loading was kept separate, with a separate pay item for loading on termination, however this was inadequate since there was only one loading termination item and it couldn’t be treated differently for tax/STP2 purposes.
Now in the case of a redundancy, annual leave loading and annual leave are included together into Lump Sum A and not separated. This will not change the calculation of leave or the dollar amount that is calculated, but will both be together under one pay item.
CARE-6586 : Salary Sacraficed Pay Payments are not being reverted to "Not Paid" when a Clearing House period is reverted.
Menu Item: PayCare > Processing > Direct Transfers > Re-Create Clearing HouseIf a Clearing House direct transfer file is reverted in some Care Systems 9.9.2 versions, salary sacrifice payments may not be correctly reset to an unpaid state, resulting in an error when the next direct transfer file is created.
This issue has now been corrected.
CARE-6597 : Fringe Benefits grossed up value is incorrect in STP2 reporting.
Menu Item: PayCare > Dashboard > Transfer Files > Single Touch PayrollThe Fringe Benefits grossed up value reported in STP Phase 2 events may be incorrect.
The value reported may not include payments in the period 1 April to 31 March from the previous financial year.
This issue has now been corrected.
In the first STP2 event sent after this change is applied, the Fringe Benefits figure may be significantly higher than the previous event, as the April-June 2022 figures are added to to the total.
Reports
CARE-6266 : Care Minutes Report for Roster.
Menu Item : RostCare > Reports > Rosters > Care Minutes RosterA new report has been added to the system which displays the Care Minutes and Care Minutes Per Bed Day for a given roster period.
The report can be run for a Residential Service, and for any chosen date range.
RostCare
CARE-5982 : RostCare Prevent Leave Overpayment Screen not working correctly.
Menu Path: RostCare > Dashboard > Performance & Costing > Leave Overpayment The following issues have been noted in the Prevent Leave Overpayment screen in Care Systems 9.09.02
Issue1: The colours are not displaying correctly when an employee has multiple leave days in the period. There should be orange and red as they don’t have enough leave to cover these shifts. Issue 2: The information in the highlighted box is also not showing correctly, the totals are not correct in some cases where there are multiple leave days in the period.
Issue 3: The screen is not offering the Split Shift function in some cases where it should be displayed.
These issues have now been resolved.
Release Notes for 9.09.02.3794
Reports
CARE-6529 : QFR: Update QFR source calculations to use Year to Date figures in some cases.
Menu Item: Reporting > QFR Generation- Profit and Loss values on the QFS tab should be Year to Date.
- Add the Next Profit figure to the Retained Earnings result in Cell C39
- ensure QFS includes all source transactions mapped to a particular row. Include some flexibility in formulas on rows where not all columns are active.
CARE-6531 : QFR generation: Updates due to unexpected behaviour in Services Australia API.
Menu Item: Reporting > QFR GenerationIn February 2023, some Services Australia Aged Care Web Services (ACWS) API endpoints failed to return information that is required for QFR generation.
The QFR Generation process has been updated to use multiple ACWS endpoints to retrieve information, and warn the user if none of these attempts are successful.
CARE-6541 : Labour Hire RN staff not being handled correctly in QFR queries.
Menu Item: Reporting > QFR GenerationIf an employee is marked as “Labour Hire” in Care Systems, the QFR generation was incorrectly subtracting their hours from the RN: Morning Shift group, but not adding their hours to the Afternoon or Evening groups.
Release Notes for 9.09.02.3752
ApplicationServer
CARE-6467 : Update logon methods to better handle concurrent Application Service activities.
Menu Item: Application ServiceThe Application Service is failing to complete some tasks when a range of logon methods (OAuth, API Key, Internal System Account) are used to connect to a service simultaneously. This issue has now been resolved.
CARE-6476 : Application Service logons via OAuth being rejected in some situations.
Menu Item: Application ServiceThe Application Service is rejecting some logon requests when OAuth authentication is used. This issue has now been resolved.
Release Notes for 9.09.02.3743
ClientCare, HomeCare
CARE-6473 : Update Home Care Monthly Reconciliation Payment Statement Import to handle client records with no payments.
Menu Item: ClientCare > Processing > Home Care Package Monthly ReconciliationIf a payment statement has a client with no payments, the “Update Client Account” step may not complete. This issue has now been resolved.
System
CARE-6347 : QFR Audit report.
Menu Item: Reporting > Dashboard > QFR > QFR GenerationA “QFR Audit Report” button has been added to the generation screen. This option will generate a detailed Excel report containing all the transactions that make up the QFR results.
CARE-6348 : QFR Exception report.
Menu Item: Reporting > Dashboard > Reports > QFR Exception ReportAn Exception Report has been added to the Reports dashboard, which shows GL Accounts, GL Business Units, Payroll Centres, Classifications and Payitems which have not been mapped for QFR.
Release Notes for 9.09.02.3723
ClientCare, HomeCare
CARE-6375 : Add client classification informaton to Client Browse and Client Contract summary line.
Menu Item: HomeCare > Dashboard > Clients & Staff > ClientThe Client Browse and Client Contract Summary views now include information regarding:
- Client AN-ACC Classification for Residential Aged Care Clients
- Home Care Package Level for HCP Clients
Release Notes for 9.09.02.3711
ClientCare
CARE-6391 : Online Claiming: Leave Events cannot be sent via ACWS in some cases.
Menu Item: ClientCare > Maintenance > Online Claiming > Event ManagementIn some cases Residential Leave events could not be sent to Medicare via Aged Care Web Services, due to an incorrect value in the “Reclaim Type” field. This issue has now been addressed.
DebtCare
CARE-6377 : Update to Summary section of DebtCare Client Statement.
Menu item: DebtCare > Reports > Client StatementThe Summary section of the client statement now displays Opening Balance, Credits, Debits and Totals correctly.
HomeCare
CARE-5728 Released: Data Exchange (DEX) integration for CHSP clients.
Menu Item: HomeCare > Processing > Create DEX Bulk Data FileFeatures have been added to enable Care Systems to capture and export data about services delivered to clients, in a DEX export file. This file can be uploaded into DEX, thus eliminating the need to manually enter this information into DEX. This is pertinent to clients receiving services based on CHSP funding.
New screens:
- HomeCare > Setup > Import DEX Organisational Data. Enables the user to Import the DEX Reference Data file and DEX Organisational Data file into Care Systems
- HomeCare > Processing > Create DEX Bulk Data File. Enables the user to Select Date from/to and which Outlet Activities to report on, validate the scheduled services to be included/excluded from the report, and generate the export file. Also maintains a history of DEX files exported.
Modified screens:
- Service and Funding Body Maintenance: Added a field that enables the user to link a DEX Outlet Activity to a Funding Body
- Service Type Maintenance: Added a tab that enables the user to associate Service Type with DEX Service Types
- Client Maintenance > Schedule: Added a field that enables the user to assign a DEX Service Type to a scheduled service. Options are filtered, based on associations created in Service Type Maintenence screen.
- Daily Service Processing > Edit Service: Added a field that displays the DEX service type set in the template, but allows override, and allows excluding this delivered service from the DEX export file.
- HomeCare > Maintenance > Billing Rates: Added a tab that enables the user to select a DEX service type to associate with a billing rate type.
- Client Maintenance: Added a tab that displays / captures all required DEX client information.
CARE-5879 : Show a star when the employee is the Default Employee for the Service when Assigning services.
Menu item: HomeCare > Dashboard > Processing > Daily Service ProcessingThe default employee for a service is now annotated with a gold star in the Assignment screen employee list.
CARE-6001 : Incorrect Employee Availability status when normal availability overridden.
Menu Item: HomeCare > Dashboard > Clients & Staff > Employee Roster ManagementWhen an employee’s default availability is Unavailable, and this is overridden on a particular day to make them available, their availability is not updated correctly in the employee timeline. This issue has now been resolved.
CARE-6029 : Ability to Employee Name orientation in Daily Service Processing Calendar view.
Menu Path: HomeCare > Daily Service Processing > Calendar TabIn the Calendar view, the orientation of the worker user ID and name make them very difficult to read.
There is now a Program Option Switch.HomeCare.CalendarNameOrientation that can be used to switch the orientation of the name.
CARE-6136 : Service Address not displaying correctly on Staff Only Services.
Menu Item: HomeCare > Maintenance > Staff Only ServicesMenu Item: HomeCare > Dashboard > Processing > Daily Service Processing > Sign off TabIn some cases, the chosen service address would not display correctly in these screens for Staff Only services.
This issue has now been addressed.
CARE-6290 : Improve message information when assigning via drag & drop.
Menu Item: HomeCare > Dashboard > Processing > Daily Service ProcessingWhen assigning via drag & drop in the calendar view, an “EmployeeObjections” message may appear.
This message has now been expanded to show the reasons why an employee may not be appropriate for assignment to a given task.
CARE-6292 : Error when adding an External Identifier to an employee record.
Menu Item: HomeCare > Dashboard > Clients & Staff > Employee Roster ManagementWhen adding an External Identifier to an employee record, a “NullReferenceException” error may occur in some situations. This issue has now been addressed.
CARE-6373 : When importing and exporting Service and Attendance records, respect the system time-zone settings.
Menu Item: HomeCare > Dashboard > Processing > Daily Service ProcessingWhen exporting services, or importing attendance information, ensure that the time-zone of the system is respected, including time-zone settings specific to this data set.
CARE-6379 : Client Maintenance screen - improve performance of browse feature.
Menu Item: HomeCare > Maintenance > ClientImprovements have been made to this screen to reduce the time to display the browse list.
CARE-6396 : Client Maintenance screen - improve speed of the move to last client feature.
Menu Item: HomeCare > Maintenance > ClientImprovements have been made to this screen to reduce the time to select the last client record using the “Move to Last Client” button in the toolbar.
CARE-6422 : Performance improvements in Daily Service Processing screen.
Menu Item: HomeCare > Dashboard > Processing > Daily Service ProcessingImprovements have been made to reduce time taken to load and refresh the screen.
CARE-6433 : Ensure services are removed from Radaro Job list when cancelled in HomeCare.
Menu Item: HomeCare > Dashboard > Processing > Daily Service ProcessingEnsure that the service is removed from the Employee’s Radaro Job List when the service is Cancelled in the Daily Service Processing screen. When a service is cancelled, the Employee may be removed from the allocated time.
Launchpad
CARE-6335 : Add a traffic light display showing system status.
Menu Item: LaunchpadA traffic light display has been added to the top right of the screen, showing the status of the application service.
An icon has also been added to identify when the system is in Test Mode, which will disable some external integration features.
PayCare
CARE-6434 : Saving the Employee Maintenance screen when logged on with limited access can result in the Tax File Number being removed from the employee record.
Menu Item: PayCare > Dashboard > Manage Pays > EmployeeIf an Operator with limited access to the employee maintenance screen saves changes, this can result in the Tax File Number for the employee being cleared. This issue has now been resolved.
Release Notes for 9.09.02.3659
PayCare
CARE-6231 : Employee length of service report to assist with Nurses Grant.
New Menu Item: PayCare > Reports > Employee > Length of Service ReportThe Employee Length of Service report is designed to assist applying for the Aged Care Registered Nurses’ Payment Grant.
For more information, please see the Helpdesk article
Release Notes for 9.09.02.3654
ClientCare
CARE-6275 : Updates to Home Care Statement and Reconciliation screen for October 2022.
Menu Item: ClientCare > Processing > Home Care Package Monthly ReconciliationMenu Item: ClientCare > Reports > CDC Account > Home Care Package Client StatementThe following updates have been made to the Home Care Package Reconciliation and Statement for October 2022:
- In some situations, departed clients with Home Care Account balances but no transactions in the current period were not included in the Reconciliation screen or Statements
- Format updates to the Home Care Package Monthly Statement to allow for larger purchase values
CARE-6298 : Updates to Subsidy Estimate Payment Statement Import for October 2022.
Menu Item: ClientCare > Processing > Subsidy Estimate and ReconciliationMenu Item: ClientCare > Maintenance > Online Claiming > Service & Funding Body ManagementMenu Item: ClientCare > Maintenance > Online Claiming > Subsidy Integration SettingsMenu Item: ClientCare > Maintenance > Financial > Funding RatesSeveral changes have been made to the subsidy estimate and payment statement import functions to meet the changed requirements under the AN-ACC funding model.
For more information, see: https://caresystems.zendesk.com/hc/en-us/articles/5833659876239
PurchaseCare
CARE-6318 : Error when opening the Purchase Order preview in Authorise & Send screen.
Menu Item: PurchaseCare > Orders > Authorise & Send OrdersWhen using the Preview butt on the Authorise and Send Screen, a “null reference” error may appear. This issue has now been resolved.
Release Notes for 9.09.02.3635
ClientCare
CARE-6180 : Subsidy Estimate: Update to Oxygen subsidy calculation.
Menu Item: ClientCare > Processing > Subsidy Estimate and ReconciliationOxygen supplement is now caclulated as a daily amount in line with the updated payment system calculation method.
CARE-6192 : Subsidy Estimate: Add new Respite Accommodation Supplement.
Menu Item: ClientCare > Processing > Subsidy Estimate and ReconciliationUnder the AN-ACC funding model, the Respite Accommodation Supplement is paid for respite residents. The rate of this supplement is based on the refurbished status of the facility, and uses the 40%+ Accommodation Supplement rate.
CARE-6226 : Subsidy Estimate: Supported Ratio is now calculated as an average over the entire month, not per day.
Menu Item: ClientCare > Processing > Subsidy Estimate and ReconciliationUnder the updated Medicare payment system, residential supported ratio is now calculated as a monthly average, rather than a daily average.
CARE-6232 : Calculate estimated Accommodation supplement amount using the global rates.
Menu Item: ClientCare > Processing > Subsidy Estimate and ReconciliationMenu Item: ClientCare > Maintenance > Financial > Funding Rates
All funding rates for Means Tested Accommodation Supplements and Respite Accommodation Supplements are now stored on the Funding Rates screen. These rates are now used to calculate the subsidy estimate.
CARE-6237 : Subsidy Estimate: Add AN-ACC subsidy codes to Subsidy Integration Settings.
Menu Item: ClientCare > Maintenance > Online Claiming > Subsidy Integration SettingsNew subsidy codes for AN-ACC subsidies have been added to the Subsidy Integration Settings page:
- AN-ACC Variable Subsidy: IDBS, IDBSPERM, IDBSRESP
- AN-ACC Fixed Subsidy: SDBS, SDBSPERM, SDBSRESP
- AN-ACC Initial Adjustment (paid on date of entry for permanent residents): INITIALENTADJ
- Respite Accommodation Supplement: RESP_ACCOM
Integration settings for the new subsidy codes have been copied from similar ACFI subsidy types where they exist.
CARE-6287 : Subsidy Reconciliation: Include Hospital Leave stays with no return date when calculating subsidy amounts.
Menu Item: ClientCare > Processing > Subsidy Estimate and ReconciliationIf a resident remains on leave at the end of a claim month, the calculation will assume they are on leave for all days of the month and calculate subsidies accordingly.
CARE-6288 : Subsidy Reconciliation: Update the sort order of estimated subsidies.
Menu Item: ClientCare > Processing > Subsidy Estimate and ReconciliationSort order for subsidies is now:
- Resident Name
- Subsidy Type
- Subsidy Payment Start Date
CARE-6289 : Subsidy Reconciliation: calculate Means Tested subsidy reduction regardless of leave status.
Menu Item: ClientCare > Processing > Subsidy Estimate and ReconciliationUnder ACFI, the Means Tested reduction calculation was capped to the maximum subsidy amount. Therefore, if a resident is on extended hospital leave or exceeds their social leave and the Variable component of the AN-ACC subsidy is not paid, the subsidy estimate will not calculate the reduction.
This has been changed so that the reduction (MTSR) is calculated at the same rate as the Means Tested Care Fee regardless of the leave status and the AN-ACC subsidy amount paid.
ClientCare, HomeCare
CARE-6225 : Set refurbished status on Service.
Menu Item: ClientCare > Maintenance > Online Claiming > Service & Funding Body ManagementThe refurbished status of a facility can now be stored on the Service record.
Release Notes for 9.09.02.3582
ClientCare
CARE-6251 : AN-ACC Setup screen: Improvement to finding Missing Care Recipient IDs.
Menu Item: ClientCare > Maintenance > Online Claiming > AN-ACC SetupWhen finding missing Care Recipient IDs, an error would appear if the Resident’s Gender was not entered. This has been resolved.
ClientCare, HomeCare
CARE-5501 : In Client Maintenance, Client Notes save buttons do not become active.
Menu Item: HomeCare > Maintenance > ClientHave entered all fields but save buttons don't activate. This issue has now been resolved.
CARE-6124 : Services and Funding Body Management Search improvements.
Menu Item: ClientCare > Maintenance > Online Claiming > Service & Funding Body ManagementSearching on the Services and Funding Body Management screen often returns no results. This has been resolved.
ClientCare, HomeCare, Reports
CARE-6220 : Care Minutes targets display on the Reporting dashboard.
Menu Item: Reports > Care MinutesThe Care Minutes quarterly target and current case mix are now visible in a widget on the Reporting dashboard
HomeCare, Reports
CARE-6187 : Add care minute targets for the quarter to the Service and Funding Body screen.
Menu Item: ClientCare > Maintenance > Online Claiming > Service & Funding Body ManagementAdd fields to record quarterly Care Minutes targets as shown on the My Aged Care Provider Portal
LegiCare
CARE-5594 : Add Percentage Variance to Budget Option on Income Statement.
Menu Item: LegiCare > Reports > Dimension Reports > Profit and LossThis report has been updated to allow for % variance to budget.
CARE-5658 : New Report - Monthly Income Statement including Last Year Values.
New Menu Item: LegiCare > Reports > Dimension Reports > Profit and Loss (with Last Year)New Income Statement report displaying last year comparative figures.
PayCare
CARE-5787 : Company Maintenance: Cannot Add a New Company.
Menu Item: PayCare > Setup > Single Touch Payroll Setup > Single Touch Payroll Company SetupThe screen was previously not letting you edit the code which was required to insert a new Company. This has been resolved.
Reports
CARE-6144 : QFR Generation Process.
Menu Item: Reports > QFR GenerationUse the QFR Generation process to create a completed QFR template.
CARE-6207 : QFR Mapping screen.
Menu Item: Reports > QFR MappingScreen to record QFR mapping rules.
CARE-6215 : AN-ACC and Care Minutes report.
Menu Item: Reporting > AN-ACC and Care Minutes reportThe AN-ACC and Care Minutes report shows details of the current AN-ACC Classification mix for a facility, and the resulting Care Minutes target.
Reports, RostCare
CARE-6181 : Special Day Type Shifts Report Spelling fix.
Menu Item: RostCare > Reports > Employee > Special Day Type ShiftsThe title of this report had a spelling mistake in it. This was not on the report itself. This has been resolved.
RostCare
CARE-5983 : Allow read only access to the Roster Replacements screen.
Menu Item: RostCare > Processing > Employee > Roster ReplacementsThe screen currently doesn’t respect when the permissions are set to Read Only. If you only have “ACCESS” Permission, you should only be able to click on the read only button and the “open” button should be disabled. This issue has now been resolved.
Further, a new security item Processing > Employee > Roster Replacements: Send SMS allows the organisation to restrict who can send SMS’s when they open a Roster. This option is not enabled in Read Only mode.
The permissions of the new security item is cloned from the existing Processing > Employee > Roster Replacements security item to keep default functionality consistent between versions.
Release Notes for 9.09.02.3541
RostCare
CARE-6102 : Roster Replacements: Error during Split Shift.
Menu Path: RostCare > Processing > Employee > Roster ReplacementsIn some circumstances, splitting a shift with replacement gives an error. This has been resolved.
CARE-6212 : Roster Replacements: Error when assigning an empty shift created from the Leave with Replacements.
Menu Path: RostCare > Processing > Employee > Roster ReplacementsIn some situations, an error was being displayed when trying to assign a shift created from the Leave with replacement feature. This has now been resolved.
Release Notes for 9.09.02.3530
ClientCare
CARE-6148 : Updated Subsidy Rates and Estimation Rules for AN-ACC Funding.
Menu Item: ClientCare > Processing > Subsidy Estimate and ReconciliationSubsidy rates and estimation rules have been updated to incorporate new AN-ACC subsidy types and rules.
CARE-6183 : New Resident Leave Type: Emergency Leave.
Menu Item: ClientCare > Maintenance > People > ResidentServices Australia have added a new leave type to cater for scenarios where the facility is shut down due to an emergency and the residents leave the facility. The 2020 COVID emergency is an example. The new leave type will allow residents to be away from the facility without their funding being impacted.
Emergency Leave is now available as a Leave Type when recording leave on the client maintenance screen.
CARE-6185 : Online Claiming: Error when manually adding Add Entry Event.
Menu Item: ClientCare > Maintenance > Online Claiming > Event ManagementWhen adding a Residential Entry event manually in the Event Management screen, and error may occur. This issue has been resolved.
CARE-6186 : New Feature: Retrieve Resident AN-ACC classifications via Aged Care Web Services 4.0.
New Menu Item: ClientCare > Maintenance > Online Claiming > AN-ACC SetupThis new feature allows the Resident AN-ACC Classifications for all current clients to be retrieved from Services Australia via Aged Care Web Services 4.0, and for client records within ClientCare to be automatically updated.
Security is cloned from the Service Maintenance screen.
ClientCare, HomeCare
CARE-6163 : Update logic for calculating closing balances in Home Care Monthly Reconciliation screen.
Menu Item: ClientCare > Processing > Home Care Package Monthly ReconciliationIn some cases, the “Payments” and “PaymentsIPA” section of the Services Australia XML Payment Statement do not reconcile to each other.
To mitigate this, when calculating the closing balance for a client, the Home Care Package Monthly Reconciliation screen will now ensure that the PaymentsIPA closing balance matches the resledger balance as of the end of month in all cases.
The screen will also ensure the Home Care Account balance displayed on screen always matches the Home Care Account balance on the XML Payment Statement.
Any adjustment amounts will automatically be recorded as “Provider Held Commonwealth Funds”.
CARE-6202 : Home Care Package Statement - Page Number and Address Updates.
Menu Item: ClientCare > Processing > Home Care Package Monthly ReconciliationMenu Item: ClientCare > Reports > CDC Account > Home Care Package Client StatementUnder some circumstances the page number on Home Care Package Client Statements was not correct, and the client address was not displaying.
This issue has now been resolved.
PayCare
CARE-4197 : Allow customisation of Termination Reason list in Pay Entry & Employee screens.
Menu Item: PayCare > Processing > Pay Entry > Edit Pay Menu Item: PayCare > Maintenance > Employee > Employee Menu Item: PayCare > Setup > Database Setup > Termination ReasonsWhen processing a termination on the pay screen, or editing termination details on the employee maintenance screen, the list of termination reasons used is now customisable.
Go to PayCare > Setup > Database Setup > Termination Reasons to configure termination reasons.
Each termination reason must include an ATO Cessation Reason Code as per the Single Touch Payroll Phase 2 requirements.
CARE-5266 : New fields added to Payitem Maintenance screen: "STP Payment Type" & "Other Allowance Type".
Menu Item: PayCare > Maintenance > PayitemNew settings have been added to the Payitem Maintenance screen to record additional information needed for Single Touch Payroll phase 2 (STP2).
The first tab of the Payitem Maintenance screen has been split in to two tabs:
Tax Tab
This tab contains Tax, Group Box, and Single Touch Payroll Settings for the item. There are two new fields included on this tab.
Single Touch Payroll Payment Type - A new designation which is an extension of the existing “Group Box” field. Depending on the Group Box chosen, a Payitem may be assigned a Payment Type to provide the ATO more information regarding the purpose of the payment.
STP Allowance Description - this field is used for items with Payment Type of “Other Allowances”, to describe the purpose of an Allowance Payment.
Flags Tab
This tab contains the other fields previously on the Flags tab, arranged in to four groups to make configuration easier:
- Payroll Calculation Rules
- Superannuation Rules
- Leave Calculation Rules
- Financial Reporting and Exports
Default Settings for new fields
During the upgrade to the latest version, default values will be set for these fields based on existing tax, payment summary box, leave usage, fringe benefits, & super settings, and also by using the payitem description. See Care Systems' detailed documentation regarding Single Touch Payroll phase 2 for more information.
CARE-5752 : New Tax related fields added to the Employee Maintenance screen.
Menu Item: PayCare > Maintenance > Employee > EmployeeNew settings have been added to the Employee Maintenance screen to record additional information needed for Single Touch Payroll phase 2 (STP2).
The “Employee” tab of the Employee Maintenance screen has been split in to two tabs:
Tax tab
The Tax tab contains key settings that control how the employee will be taxed, and how tax information will be reported to the ATO via STP2. There are four sections:
Tax File Number declaration - Record the results of the latest TFN declaration from the employee here.
Medicare Levy variation - Record the results of the latest Medicare Levy variation form from the employee here if there is one.
Seniors/Pensioners Withholding declaration - Record the results of the latest Seniors and Pensioners Tax Offset (SAPTO) form from the employee here if there is one..
Employee tab
The Employee tab contains other fields that were previously on this tab, with the addition of the Cessation Type field which allows the ATO-approved cessation type to be recorded in addition to the internal Termination Reason field.
Default values for new fields
During the upgrade to the latest version, default values for the new fields on the Tax tab will be set based on the existing Tax Table value.
CARE-5812 : Employee Import process now imports more details regarding Tax File Number declaration.
Menu Item: PayCare > Maintenance > Employee > EmployeeWhen importing an employee record from a third party system such as EnableHR, the values from the new employee’s TFN Declaration form will now be set on the employee maintenance screen if they were provided by the third party system.
ABN details can now also be imported for independent contractor records.
CARE-5826 : ATO Cessation Reason field added to Employee Maintenance screen.
Menu Item: PayCare > Maintenance > Employee > EmployeeNew settings have been added to the Employee Maintenance screen to record additional information needed for Single Touch Payroll phase 2 (STP2).
The “Employee” tab of the Employee Maintenance screen has been re-arranged in to three sections, and the Temination section now contains a Cessation Reason field which allows the ATO-approved cessation type to be recorded in addition to the internal Termination Reason field.
CARE-5854 : Payitem Listing report updated to show new fields relating to STP phase 2.
Menu Item: PayCare > Reports > Listings > PayitemsThe Payitem Listing report has been updated to display the new Single Touch Payroll “Payment Type” field for all payitems, and the Other Allowance Description field where appropriate.
CARE-5855 : The Employee Details report has been updated to show TFN Declaration and other information relating to STP phase 2.
Menu: PayCare > Reports > Employee > DetailsThe Employee Details report has been updated to show additional information relating to Single Touch Payroll phase 2:
- TFN Declaration fields
- Medicare Levy Variation fields
- Seniors & Pensioners Tax Offset fields
- ATO “Income Stream” & “Tax Treatment” codes
- Cessation Reason
CARE-6109 : Include "Employer Additional" super in STP Reportable Employer Super Contribution output.
Menu Item: PayCare > Processing > Single Touch PayrollMenu Item: PayCare > Maintenance > Employee > EmployeeMenu Item: Settings > Configuration > Program OptionsProgram Option: EnableItem.PayCare.STP2IncludeEmployerSuperInRESCSuperannuation amounts paid based on the “Employer Additional” option within the employee maintenance screen can now be included in the Reportable Employer Super Contributions figure within STP.
To control the inclusion of these amounts, Program Option EnableItem.PayCare.STP2IncludeEmployerSuperInRESC has been added. To disable the inclusion of these amounts, set this option to No. If the option is blank or Yes, these amounts will be included.
CARE-6160 : New Report: Employee Tax Details Report.
Menu Item: PayCare > Reports > Employee > Employee Tax DetailsNew menu item below PayCare > Reports > Employee > Details
This report has the same Report Parameters as the Employee Details Report, and can be used to review tax settings for employee in one convenient list.
Security settings for this report are copied from the Employee Details Report.
CARE-6210 : Single Touch Payroll Phase 2 Features now available in PayCare.
Portal
CARE-5882 : Employee Self Service Portal - add option to disable Availability tab.
Menu Item: Settings > Configuration > Program OptionsProgram Option: EnableItem.EP.AvailabilityA new program option “EnableItem.EP.Availability” has been added to control the Availability feature within the Employee Self Service Portal.
This program option is disabled by default. To enable Availability set this option to Yes
Release Notes for 9.09.02.3449
ClientCare
CARE-6131 : Subsidy Reconciliation: Payment Statement doesn't show the Total Amount.
Menu Item: ClientCare > Processing > Subsidy Estimate and Reconciliation When importing a payment statement, the Total was always being reported as 0. This has been fixed.
CARE-6166 : Subsidy Reconciliation: Improvements to Undo XML.
Menu Item: ClientCare > Processing > Subsidy Estimate and Reconciliation In certain circumstances the Undo XML button wasn’t enabled when it should have been. In others the Undo did not succeed. This has been resolved.
CARE-6167 : Subsidy Reconciliation - updates to GL Journal generation and closing period at end-of-month.
Menu Item: ClientCare > Processing > Subsidy Estimate and ReconciliationWhen importing the new format Medicare payment statement, the status of the file may not have been recorded correctly, which may affect file import process in the following month.
When subsidies were received for clients who had not been in the facility for a long time, the resulting General Ledger journal for the file import may not have recorded these amounts.
These issues have now been resolved.
CARE-6169 : Update Subsidy Reconciliation Reports.
Menu Item: ClientCare > Processing > Subsidy Estimate and ReconciliationThis following improvements have been made:
- The Reports now report the Care Recipient ID or the SPARC depending on which was used during the import
- The Reports on the Import Payment Statement tab were not displaying data when the payment statement was using the New Services Australia Format
- Other small display improvements.
CARE-6171 : Update the AN-ACC Service Group Descriptions.
Menu Item: ClientCare > Maintenance > Online Claiming > Service & Funding Body Management The descriptions of the AN-ACC Service Group field has been updated to:
- Service Group 1 - MMM 7 Specialised Indigenous
- Service Group 2 - MMM 6 Specialised Indigenous
- Service Group 3 - Standard MMM 6 or MMM 7
- Service Group 5 - Specialised Homeless
- Service Group 6 - Standard MMM 1-4
- Service Group 7 - Standard MMM 5
Please note: Service Group 4 is not included in this list as it was deprecated before release by the government. The reason for this was, “This occurred as a result of a Government decision to change the way that Base Care Tariffs were calculated for certain facilities.”
Release Notes for 9.09.02.3401
ClientCare
CARE-5989 : Add fields to capture a residents AN-ACC rating.
Menu Item: ClientCare > Maintenance > People > ResidentMenu item: HomeCare > Maintenance > ClientA new property has been added to record the AN-ACC Classification of a Client.
CARE-6014 : Add palliative flag and NSAF is Sighted flag to the client details page.
Menu Item: ClientCare > Maintenance > People > ResidentMenu item: HomeCare > Maintenance > ClientTwo new properties have been added to record 'Palliative on Entry' and 'NSAF Sighted' statuses on beginning of a contract.
CARE-6046 : Add AN-ACC subsidy fields to the Subsidies page.
Menu item: ClientCare > Maintenance > Financial > Funding RatesNew fields relating to AN-ACC funding have been added to this screen:
- NWAU Rate ($)
- New Entrant NWAU weighting
- New entrant funding amount ($)
CARE-6047 : Store the service group funding.
Menu Item: ClientCare > Maintenance > Online Claiming > Service & Funding Body ManagementA new field to capture the Service Group of a residential service has been added to this screen
CARE-6060 : Add palliative flag and NSAF is Sighted flag to the Old Resident screen.
Menu Item: ClientCare > Maintenance > People > ResidentMenu Item: ClientCare > Maintenance > People > Resident (New Resident Wizard)
New fields to capture the Palliative Care and NSAF sighted status have been added to this screen
CARE-6061 : Add fields to capture a resident AN-ACC rating.
Menu Item: ClientCare > Maintenance > People > ResidentMenu Item: ClientCare > Maintenance > People > Resident (New Resident Wizard)
A new field to capture the AN-ACC classification of a resident has been added to this screen
ClientCare, HomeCare
CARE-5996 : Client Maintenance - New people would not show on the Statement Report.
Menu item: HomeCare > Dashboard > Clients & Staff > ClientMenu item: HomeCare > Setup > Default Address TypeMenu item: ClientCare > Reports > Financial > StatementsNew clients created via the new Client Maintenance screen would not show on the Statement Report. This has been fixed.
ClientCare, Online Claiming
CARE-5922 : Add new fields to Online Claiming entry event.
Menu Item: ClientCare > Maintenance > Online Claiming > Event ManagementEntry events now contain Palliative Care and NSAF has been sighted fields.
CARE-6091 : Send leave correction event when a leave return date is added.
Menu Item: ClientCare > Maintenance > Online Claiming > Event ManagementWhen the leave start and end dates are sent as a separate events, the second event is now treated as a “Correction” to the first, to meet latest Aged Care Web Services requirements.
CrediCare
CARE-6025 : Supplier Maintenance - Additional validation required on some fields.
Menu item: CrediCare > Maintenance > SuppliersDescription is now a required field. Validation has been added on the Pay Type such that it requires the Account information to be filled in if the Pay Type is Direct Data Transfer.
HomeCare
CARE-4665 : Improvements to new Program (Accommodation) screen.
Menu item: HomeCare > Dashboard > Maintenance > ProgramImprovements have been made to this screen.
- Renamed the last section to "Other".
- Renamed the field "RRI Low" to “Number of Respite Beds”.
- Made the Description control longer.
- Removed the PCAI/RCS section from the label.
- Removed the grey text indicating which fields affect the Period Billing.
- Moved the Include First/Last Day properties higher in the screen.
- Expand the Subsidy by default.
- Reduced the width of number controls.
- Changed the number controls to be right aligned.
- Labels for various controls have been expanded where there were abbreviations.
- Some labels with acronyms have tooltips that expand the acronyms.
- Moved the "Bill First/Last Day" fields to the Other section.
- Ward Type has been moved to Other.
CARE-5713 : HomeCare - Addresses that don't have all details in Google search results can now be selected.
Menu item: HomeCare > Dashboard > Clients & Staff > Client > Address tab > Edit Service addressMenu item: HomeCare > Dashboard > Clients & Staff > Client > Contracts tab > Schedule tab > Edit Service > Edit LocationsMenu item: HomeCare > Dashboard > Processing > Daily Service Processing > Services > Edit Service > Edit LocationsThe requirements for selecting an address from Google's results have been relaxed. Previously an address could not be selected if it did not have a Street Number. Now it can be. This is to allow situations where the Google address data is not complete.
CARE-5985 : HomeCare - DSP - Sign Off Tab - Display Location Description and Code.
Menu item: HomeCare > Dashboard > Processing > Daily Service Processing > Sign off tabLocations shown in groupings will now display the Description and Code.
CARE-5986 : HomeCare - DSP - Sign Off tab - Edit Service - Add Discount Rate field.
Menu item: HomeCare > Daily Service Processing > Sign Off tabThe Discount Rate can now be set using the Edit button on a Service.
CARE-5987 : HomeCare - DSP - Sign Off tab - Add Cancellation screen.
Menu item: HomeCare > Daily Service Processing > Sign Off tabWhen Cancelling a Service on this tab the Cancel Service screen will now be displayed, allowing the Cancellation Reason and Discount Rate to be set. When using the Cancel All function there is now a requirement to set the Cancellation Reason.
CARE-6081 : HomeCare - DSP - Sign Off tab - Ability to search via Location.
Menu Path: HomeCare > Dashboard > Processing > Daily Service Processing > Sign Off tabThe ability has been added to search on the Location Code and Description and Address of a Service.
CARE-6092 : Add "address details" field showing more information in mobile app.
Menu Item: HomeCare > Maintenance > Clientsnew field Address Details will be shown in the mobile app. Allows inclusion of additional address information.
CARE-6104 : HomeCare - DSP - Sign off tab - Scrolling does not work over all of the tab.
Menu item: HomeCare > Dashboard > Processing > Daily Service Processing > Sign Off tabScrolling using the mouse wheel over some parts of the tab does not work. This has been fixed.
CARE-6105 : HomeCare - DSP - Sign Off tab - Complete All / Cancel All buttons are confusing at many levels.
Menu item: HomeCare > Dashboard > Processing > Daily Service Processing > Sign Off tabThe Complete All and Cancel All buttons have been removed from the Day, Service Type and Time and Location grouping levels.
CARE-6106 : HomeCare - DSP - Sign off tab - Group backgrounds are confusing.
Menu item: HomeCare > Dashboard > Processing > Daily Service Processing > Sign Off tabThe background colours have been removed. A grey border around the Time and Location grouping has been added instead.
CARE-6115 : HomeCare - DSP - Sign off - Sort the Group Based and Clients.
Menu Item: HomeCare > Processing > Daily Service ProcessingChanges to the sort order in the Sign Off screen.
CARE-6117 : HomeCare Sign-off and Attendance - edit, cancel, complete window updates.
Menu Item: HomeCare > Processing > Daily Service ProcessingAdditional features added to the Sign Off and Attendance screens.
Launchpad
CARE-5947 : ProDA renewal message shows negative value in some cases.
Menu Item: LaunchpadA PRODA renewal warning message was sometimes showing a negative value. This issue has been corrected.
System
CARE-5967 : Delete key doesn't work when deleting text in searchable combo boxes.
The Delete key didn't remove the character are the caret when searching in the searchable combo boxes. This has been fixed.
TimeCare
CARE-6040 : New Automatic Scanner Code Option: 6 digit PIN using last 5 char from Person ID.
Menu Item: Settings > Configuration > Program OptionsA new option has been added to Switch.RostCare.GeneratePinNumbers to all PINs to be generated as 6 digits PINS using the last 5 characters from the Person ID.
CARE-6083 : Roster/Attend Matching - Comments on swipes do not save.
Menu item: TimeCare > Dashboard > Processes > Roster/Attend MatchingComments on Time Swipe records would not save. This has been fixed.
Release Notes for 9.09.02.3360
ClientCare
CARE-6076 : Upgrades to allow new Residential Payment Statement XML files to be imported.
Menu Item: ClientCare > Processing > Subsidy Estimate and ReconciliationIn August 2022 Services Australia changed the format of the Residentlai Aged Care XML Payment Statement.
Changes include:
- NAPS ID rather than RACS ID used to identify Services
- New Care Recipient IDs used to identify Residents
- different subsidy codes used for Accommodation Supplement, and other subsidies
- Respite Incentive payments grouped differently than previous statement
Some of these changes were unannounced, resulting in the new XML files being incompatible with the ClientCare Subsidy Reconciliation statement import function.
Updates have been made to this function to allow both old and new format files to be imported.
CARE-6080 : Display the Provider Comments when you import a Payment Statement.
Menu Item: ClientCare > Processing > Subsidy Estimate and Reconciliation When Importing a Payment Statement, the Comment from the Payment Statement will now show.
PayCare
CARE-6043 : New Clearing House Format: Australian Retirement Fund.
Menu Item: PayCare > Processing > Direct Transfers > Clearing House
Release Notes for 9.09.02.3334
ClientCare
CARE-5310 : Changes to the HomeCare Statement.
Menu Item: ClientCare > Reports > CDC Account > Home Care Package Client StatementThe Home Care Package Client Statement has been updated to show additional information for splits between different funding amounts held by Services Australia and at organisational level, and includes a summary of the services and other transactions relating to a Client’s record for the relevant reporting period.
CARE-5617 : The Undo XML Import button on the HomeCare Reconciliation Screen may not work.
Menu: ClientCare > Processing > Home Care Package Monthly Reconciliation,The Undo XML Import function was not working in some cases. This issue has now been resolved.
CARE-5757 : Add adjustment features to the Home Care Package Monthly Reconciliation process.
Menu Item: ClientCare > Processing > Home Care Package Subsidy Estimate and ReconciliationMenu Item: ClientCare > Setup > Transaction TypeNew columns have been added to the Home Care Subsidy Reconciliation screen, and to the ClientCare Transaction Type screen, to support adjustments to the Home Care Package client account. Amounts can now be transfered to/from each component of the client account:
- Home Care Account (Commonwealth held component)
- Commonwealth Portion (Provider held)
- Care Recipient Portion (Provider held)
- Pre-2015 funds (Provider held)
CARE-6019 : Refreshing the Aged Care Web Services security key may result in web service record not saving correctly.
Menu Item: ClientCare > LaunchpadWhen the Aged Care Web Services security key is refreshed, it may not be stored correctly, requiring the details to be manually re-saved in the Web Service record.
This issue has now been resolved.
HomeCare
CARE-5495 : Improvements to HCP Monthly Reconciliation.
Menu Item: ClientCare > Processing > Home Care Package Monthly ReconciliationThe Screen now handles if the NAPS Service ID on an Accommodation history contract is changed.
The Screen will also include Transfer of Care Recipient Funds and Transfer of Commonwealth Funds in Top Up Amounts.
Release Notes for 9.09.02.3329
ClientCare, HomeCare
CARE-5948 : Scaling Issue on new Client Maintenance Screen.
Menu item: HomeCare > Dashboard > Clients & Staff > ClientWhen creating a new Client the wizard would hide the buttons if the screen size was reduced too much. This is now fixed.
CrediCare
CARE-5940 : New version of the Supplier screen does not include Hold all Payments function.
Menu item: CrediCare > Maintenance > SuppliersMenu item: PayCare > Setup > SupplierMenu item: PurchaseCare > Setup > SupplierThe “Hold all Payments” was not added to the new version of the Suppliers screen. It has now been added.
HomeCare
CARE-6000 : Saving changes in Employee Roster Management is taking a long time.
Menu Item: HomeCare > Dashboard > Clients & Staff > Employee Roster MgmntSaving changes to an Employee is taking a long time to complete. This has been fixed.
CARE-6009 : Error when selecting Last record button on Staff Only Services screen.
Menu Item: HomeCare > Maintenance > Staff Only ServicesPressing the Last record button would cause an error. This has been fixed.
LegiCare
CARE-5975 : Dimensions Balance Sheet report does not put separate account groups on separate pages.
Menu item: LegiCare > Reports > Dimension Reports > Balance SheetThis report was showing multiple account groups on one page. They will now be separated onto new pages.
Release Notes for 9.09.02.3296
CrediCare
CARE-5839 : CrediCare emails not being sent when no System Email Connection configured.
Menu Item: CrediCare > Processing > Payment > Payment Advice EmailWhen sending email remittance advice in the Creditors module, an error may occur if there is no system email connection configured. This issue has now been resolved.
ExtraCare, LegiCare
HomeCare
CARE-5809 : HomeCare - Sign Off Tab - Group by Service Type, Location, Time.
Menu item: HomeCare > Dashboard > Processing > Daily Service Processing > Sign Off TabWhen signing off on group based services, services are now grouped by Service Type, Location and Time.
CARE-5954 : Allow Assignment when there is a clashing service or insufficient travel time.
Menu Item: HomeCare > Dashboard > Processing > Daily Service ProcessingRules restricting assignment of employees have been relaxed regarding clashing service, insufficient travel time, issues with qualifications, competencies or compatibilities.
If there are issues relating to the selected employee, a warning will display, but the assignment can be completed.
CARE-5957 : Add options to unassign employee when Cancelling a service.
Menu Item: HomeCare > Dashboard > Processing > Daily Service ProcessingPreviously, when a service was Cancelled, the employee was Unassigned from the service..
There are now two options within the Cancel Service function -
- Cancel Service
- Cancel Service & Unassign Employee (only available when service has an employee assigned.)
Release Notes for 9.09.02.3282
HomeCare
CARE-5913 : Update colours on the Employee Timeline view.
Menu Item: HomeCare > Processing > Daily Service ProcessingWhen Assigning employees, the Timeline view now shows times in the following colours:
- Not on Shift, Available to work - White
- Not on Shift, Unavailable to work due to Employee Availability or Leave record - Pale Red
- On Shift in the correct Domain, not assigned to a Task - Bright Green
- On Shift but already Assigned to another task, or working in another Domain, - Bright Red
- On Shift but traveling to an Assigned task - Grey
Release Notes for 9.09.02.3269
ClientCare
CARE-4907 : Other Extra Service Billing Types should not show any other period other than Daily.
Menu: ClientCare > Maintenance > Financial > Extra Services RatesRemoved all other filter options except Daily
CARE-5723 : Refundable Deposit Register Summary to Show an Additional Field.
Menu: ClientCare > Reports > Deposits & Bonds > Statements > Deposit Register StatementMenu: ClientCare > Dashboard > Statements > Deposit Register Statement
Additional fields added to Client Deposit Register Statement for Refund Due Date and Notification Date. Also now includes an additional statement at the bottom of the Deposit Register Statement.
CARE-5801 : Add Program option to Make Client Care use the Client Maintenance Screen instead of the old Resident one.
Menu Item: ClientCare > Maintenance > People > ResidentSetting Program Option EnableItem.ClientCare.ClientMaintenance to Yes enables the updated Client Maintenance screen within the ClientCare module. This updated screen is already used within HomeCare and includes additional settings for Client Schedule, Notes, and Case Management.
To manage access to the updated screen use Settings > Security > Access Control > Screen Permissions to set access for HomeCare > Maintenance > Client and the tabs and sub-tabs within the screen.
CrediCare
CARE-5803 : New CrediCare screen is missing "Not Registered for GST" fields and is not validating the ABN.
Menu: CrediCare > Maintenance > SuppliersMissing the “Not Registered for GST” field in the new Creditors Supplier Maintenance screen, and also the ABN was not validating. This is now fixed.
DebtCare
CARE-5716 : Improve performance of DebtCare Client Statements.
Menu: DebtCare > Reports > Client Statement Summary Menu: DebtCare > Reports > Client Statement
These statements were taking too long to generate on screen. The speed has now been improved.
CARE-5748 : Update to DebtCare Receipts screen to allow offsetting of credit entries against debit entries.
Menu: DebtCare > Processing > Receive PaymentsMenu: DebtCare > Dashboard > Receipting > Receive Payments
The DebtCare Receive Payments screen did not allow for easy allocation of Credits to clear, so they kept appearing on the DebtCare > Reports > Aged Debtor and never cleared off.
The DebtCare Receive Payments screen now recognises if there are credits to be applied to a Client Account before receipting further and prompts with a message asking Users if they would like to apply Credits, Accept, or to not apply Credits, Cancel.
The screen also allows for NIL receipt values and manual entry against various lines to clear invoices and credits (i.e. minus 30, plus 30 data entry equates to NIL dollars receipted)
CARE-5851 : DebtCare is allocating credits against the wrong Invoice.
Menu: DebtCare > Dashboard > Invoicing > Add or edit InvoicesWhen raising an invoice for a Client, when clicking on Save as Finished, if the client has outstanding credits to be applied, a pop up message is received asking if the user would like the credit to be applied to this invoice. When yes was clicked, the invoice was not being applied to the current invoice but to the oldest outstanding invoice on a client record which was incorrect..
This has now been fixed.
HomeCare
CARE-5788 : Create and Extend Employee Shifts when assigning employees to tasks.
Menu Item: HomeCare > Dashboard > Processing > Daily Service ProcessingWhen assigning employees to tasks, if the existing employee shift on the day does not cover the full service time, then extend the existing shift to cover the service time.
CARE-5793 : Homecare Calendar incorrectly adding darker grey backgrounds to employees with many shifts.
Menu: Homecare > Launchpad > Daily Service Processing > CalendarThe Calendar was showing darker grey backgrounds where there were many shifts allocated to an employee. This has now been resolved so colour is consistent.
LegiCare
CARE-5655 : Suppressing Zero values in the Balance Sheet made some Totalling Accounts Disappear.
Menu: LegiCare > Dashboard > Reports > Balance SheetMenu: LegiCare > Reports > Dimension Reports > Balance Sheet
Suppressing zero values in the report made some totalling accounts disappear where there was no movement for the period, for example Total Land. This has now been fixed.
CARE-5661 : Cash Flow Report updates Required.
Menu Item: LegiCare > Reports > Dimension Reports > Statement of CashflowThe following changes have been made:
- The Company and ABN are now shown in the header
- The Period Stated in the Title is more intelligent (e.g. “For April 2022” instead of For 01/04/2022 - 30/04/2022)
- Report Categories will now show the Total in line if the Category’s “Report Detail” is set to Show Detail.
- Report Categories and Report Subcategories can now be completely hidden using the Group Header Display
- Report Categories are no longer bold when Report Detail is set to Hide Detail
- Report Categories now always show their total in line instead of in a Total Block
- The Detail line is no longer indented from the Subcategory line
- Negatives are shown with parentheses instead of the negative sign
- The Heading “Cash at Start of Period and Cashflow within Period” has been renamed to EXPECTED TOTAL
- The suffix on the opening balances - “ at Start of Period” has been replaced with the prefix Period Start:
- The End balances now have the prefix Period End:
- Rows are now banded to make it easier to see which numbers belong to which description
- The font has changed to Microsoft YaHei
- Spacing Improvements between Categories.
For more information on how to setup the configuration for this report, please contact Care Systems.
PurchaseCare
CARE-5675 : PurchaseCare - Speed improvements to Reverse Deliveries screen.
Menu Item: PurchaseCare > Deliveries > Reverse DeliveriesThis process now runs much faster.
CARE-5894 : When a Order Line item has ALL fields exactly the same the Invoice Variance report will not display right.
Menu item: PurchaseCare > Reports > Invoice Variance ReportWhen an order has two lines that are exactly the same, the invoice variance report is grouping by all properties including Quantity. This meant only one row was being reported, and the delivery items were attaching to one row as well. The report was showing an imbalance in the Original Ordered Amount and the Adjusted Order Amount, which should be the same.
This is now fixed.
System
CARE-5682 : Add Domain Security setup to the Roles Configuration Screen.
Menu item: Settings > Security > Access Control > RoleThe Roles configuration screen now includes the information about Domain Security.
Release Notes for 9.09.02.3264
ClientCare
CARE-5520 : Process Refunds & Transfer screen freezes.
Menu: ClientCare > Dashboard > Refunds and TransfersIssue with the Next button freezing whilst processing a refund. This is now fixed.
CARE-5867 : Payment Statement Import: Support for new Care Recipient ID.
Menu Item: ClientCare > Maintenance > Online Claiming > Event ManagementFuture Payment Statements will use the new 10 digit Care Recipient ID. The Payment Statement import has been updated to be able to handle SPARC IDs and Care Recipient IDs.
ClientCare, Online Claiming
CARE-5820 : ACWS: Care Recipient List only showing 200 IDs.
Menu Item: ClientCare > Maintenance > Online Claiming > Service & Funding Body ManagementThe Process of gathering Care Recipient IDs from Medicare to match to Existing data was previously limited to 200 items. This limitation has been removed.
CARE-5841 : Care Recipient Lookup: Improvements to handle spaces.
Menu Path: ClientCare > Maintenance > Online Claiming > Event ManagementIf the name contained a space, then the lookup would fail. This has been resolved.
Release Notes for 9.09.02.3185
ClientCare, Online Claiming
CARE-5807 : ACWS: Check Connections button can cause an error when dealing with large amounts of data.
This has been resolved.
System
CARE-5815 : Emails failing to send in certain circumstances.
This has been resolved
Release Notes for 9.09.02.3172
ClientCare, Online Claiming
CARE-5776 : Online Claiming: Improvement when getting Status of a Finalise Claim event.
Menu Item: ClientCare > Maintenance > Online Claiming > Event ManagementA change has been made to use an alternative endpoint within Aged Care Web Services as the endpoint Services Australia recommended was not returning reliable information.
CARE-5796 : Online Claiming: Additional Data is now considered as Success.
Menu Item: ClientCare > Maintenance > Online Claiming > Event ManagementStatus “Additional Data” has been changed to be a success code instead of an error code. For example, in some situations residential leave events with no return date may return status “Additional Data”.
HomeCare
CARE-5795 : Error when opening a Service Template.
Menu Item: HomeCare > Dashboard > Clients & Staff > ClientAn error was occurring when opening a service template. This has been resolved.
Release Notes for 9.09.02.3169
HomeCare
CARE-5782 : Performance improvements to Daily Service Processing screen.
HomeCare > Dashboard > Processing > Daily Service ProcessingUpdates to screen to improve load and refresh times of the Daily Service Processing screen. Updates include the Summary tab, Services tab, Attendance tab.
CARE-5784 : Create shifts for Default Employees during service generation.
HomeCare > Dashboard > Processing > Daily Service ProcessingWhen generating services, add shifts for Default Employees so that they can be assigned to services (subject to Leave and Availability rules)
CARE-5786 : HomeCare - Having an Employee with all Qualification End Dates causes Default Employees to fail.
Menu item: HomeCare > Dashboard > Clients & Staff > Employee Roster MgmntMenu item: HomeCare > Dashboard > Clients & Staff > ClientHaving an employee with Qualifications all with an Expiry Date will cause the Default Employees feature on Client Maintenance screen to stop working.
Release Notes for 9.09.02.3161
ClientCare
CARE-5332 Released: Initial Aged Care Web Services Release.
Menu Item: ClientCare > Maintenance > Online Claiming > Event ManagementMenu Item: ClientCare > Processing > Subsidy Estimate and Reconciliation
The Medicare Event Management and Subsidy Reconciliation Payment Statement Import features within ClientCare have been updated to use the newer Aged Care Web Services (ACWS) technology.
CARE-5739 : Event Management: Increase the Response Code Column size.
Menu Item: ClientCare > Maintenance > Online Claiming > Event ManagementServices Australia now returns much longer codes than before. The size of the field has been adjusted to reflect this.
CARE-5740 : Check ACWS Connection - Display potential NAPS IDs.
Menu Item: ClientCare > Maintenance > Online Claiming > Service & Funding Body ManagementThe Check Connection Report now includes a section at the start which lists of All NAPS IDs found in events on the Service. If your NAPS ID does not match one of these, it will add a Warning.
CARE-5741 : Event Management: Ability to get status of finalise claim through the right click menu.
Menu Item: ClientCare > Maintenance > Online Claiming > Event ManagementPreviously, a Finalise Claim status was not able to be checked using the right click menu. This has been changed.
CARE-5747 : Event Management: Performance Improvements when closing screen.
Menu Item: ClientCare > Maintenance > Online Claiming > Event ManagementIn some situations, the Event Management screen could take a while to close. The performance in this scenario has been significantly improved.
CARE-5762 : Event Management: Show the Event History by default.
Menu Item: ClientCare > Maintenance > Online Claiming > Event ManagementPreviously, the Event History and Response details are not shown when you load the screen. You had to click the “Clock” icon on the toolbar to show it. This has been changed so that it shows by default and you have to click the clock if you wish to hide it.
CARE-5766 : Add Code field to the Funding Body or Residential Service screen.
Menu Item: ClientCare > Maintenance > Online Claiming > Service & Funding Body ManagementA user defined Code field has been added to this screen, to allow records to be grouped and identified based on preferred naming convention.
CARE-5769 : Event Management: Ability to check status on event sent through Adapters after switching to Web Services.
Menu Item: ClientCare > Maintenance > Online Claiming > Event ManagementPreviously, If you switch over to Web Services and had events that were sent using adapters, checking status on them would fail. This has been updated so it will continue to check using Adapters.
Note: This relies on the Adapters technology, and as such will not work after Services Australia turns off the Service.
PayCare
CARE-5774 : Third Party Employee Import: NOK can lead to invalid import state.
Menu Item: PayCare > Maintenance > Employee > EmployeeWhen importing a new employee from a third party system, if the imported information contains Next of Kin details and also contains invalid or incomplete information of other fields, the Contacts tab could stop responding after attempting to save the new Employee record. This has been resolved.
Release Notes for 9.09.02.3140
ClientCare
CARE-5732 : Relax validation rules during ClientCare EFT generation.
Menu Item: ClientCare > Processing > Process EFTsField length of a number of descriptive fields was included in file validation when creating .ABA format files. This validation has been relaxed as Account Name and Organisation Name fields can be safely truncated within the .ABA file. Account Number and BSB validation remains.
ClientCare, HomeCare
CARE-5722 : Make "Code" field in ResService default search identifier.
Menu Item: HomeCare > Maintenance > Funding BodyUpdate the Funding Body screen to use a dedicated “Code” field rather than NAPS & RACS IDs as the primary search field.
This allows services to be sorted and grouped based on user chosen codes rather than official identifiers relating to different government and third party programs.
HomeCare
CARE-5699 : Client Maintenance, deleting all contracts causes exception.
Menu Item: HomeCare > Maintenance > ClientAn error message “Sequence contains no elements” was sometimes appearing after deleting all Contract (Accommodation History) records for a Client in the Client Maintenance screen.
This issue has now been resolved.
CARE-5721 : Client Service Plan Report.
Menu Item: HomeCare > Reports > Client Service PlanA new Client Service Plan listing report has been added to the HomeCare Dashboard and Reports Menu
CARE-5733 : Service Listing Report.
Menu Item: HomeCare > Reports > Service ListingA new Service Listing report has been added to the HomeCare Dashboard and Reports Menu
CARE-5750 : HomeCare - Employee Roster Management name change.
Menu Item: HomeCare > Maintenance > Employee Roster ManagementThe maintenance screen to control Employee Domain membership, Qualifications, Competencies, Compatibilties, and External Idenfitiers, is now consistently labelled “Employee Roster Management” in the Dashboard, Maintenance Menu, and screen heading.
PayCare
CARE-5001 Released: Additional features for employee import interface.
Menu Item: PayCare > Dashboard > Manage Pays > EmployeeWhen importing employees from third party systems, an expanded list of fields is now supported, including:
- more personal details & phone numbers
- employee address information
- employee contact information
- employment information such as role designation
- employee classification fields, including classification code, default cost centre, employment type, and contracted hours & days per period.
- employee scratchpad fields for visa status, passport number, and other commonly used fields.
When importing employee records from Enable HR via their API, the following fields are now populated:
- Date Of Birth
- Personal Address
- Commencement Date
- Employment Type
- Position code
- Title
Please contact Care Systems for more information about how you can import employee information to PayCare.
CARE-5756 : Aged Care Bonus Payment Report: Include Terminated Employees.
Menu Item: PayCare > Reports > Employee > Aged Care Bonus Payment 2022The report has been updated to Include recently departed Employees. Employees whose employment was terminated 14 days prior to the reporting period or later will now be included in the report result.
Release Notes for 9.09.02.3099
ClientCare
CARE-4432 : When generating client EFT files an error may appear if file contents are not valid.
Menu item: ClientCare > Processing > Process EFTsWhen generating a client EFT file, if source information did not comply with the ABA file standard, then an Exception or Error may be displayed.
This has been resolved and the screen will now present a list of issues encountered in the file, with full descriptions of each problem.
CARE-4834 : Add Person ID as mail merge field for Client Statement Emails.
Menu item: ClientCare > Reports > Financial > Statements by EmailWhen customising the Email Subject and Contents the mail merge field @personId can be used to included the Person Id of the Client.
CARE-5505 : ClientCare does not generate Interest on Unpaid Portion of Agreement for ILU's.
ClientCare > Maintenance > People > Resident > History TabClientCare > Processing > Update Deposits & Bonds
Interest can now be charges on “Independent Living Unit” agreements using the same mechanism that applies to Accommodation Bonds.
CARE-5600 : ClientCare > Processing > Process Refunds and Transfers - Warning about earlier stays doesn't clear.
Menu item: ClientCare > Processing > Process Refunds and TransfersThe warning about having earlier stays which have not been zeroed will now correctly clear when the Client is cleared.
CrediCare, PayCare, PurchaseCare
CARE-5689 : Update Supplier maintenance screen to support Auto ID configuration settings.
Menu: CrediCare > Maintenance > SuppliersThe Program Options for auto generation of Supplier ID’s was not being supported correctly in the latest version of the Supplier screen. This issue has now been resolved.
DebtCare
CARE-4593 : DebtCare > Dashboard > Invoicing > Client, Contacts cannot be saved.
Menu item: DebtCare > Dashboard > Invoicing > ClientContacts cannot be saved. This has been resolved.
CARE-5556 : Sort Invoices newest to oldest.
Menu item: DebtCare > Dashboard > Invoicing > Add or edit InvoicesThe search has been changed to sort by newest to oldest.
CARE-5591 : Add a new report: Client Statement Summary.
Menu item: DebtCare > Processing > Print or email Summary StatementsMenu item: DebtCare > Reports > Client Statement SummaryA new report has been added. It shows unpaid invoices for a Client.
CARE-5601 : Some reports show Draft Invoices which should not.
Menu item: DebtCare > Reports > Client StatementMenu item: DebtCare > Processing > Print or email StatementsMenu item: DebtCare > Reports > Client Account DetailMenu item: DebtCare > Reports > Client Account SummaryMenu item: DebtCare > Reports > Sales - DetailedMenu item: DebtCare > Reports > Sales - SummaryMenu item: DebtCare > Reports > Transaction DetailThese reports have been checked and will no longer show Draft Invoices.
CARE-5602 : Create Bank Deposits not clearing for old transaction amounts.
Menu item: DebtCare > Dashboard > Bank Deposits > Create Bank DepositsTransactions that should clear from this screen will now be properly cleared.
CARE-5603 : Additional filters required for Print or Email Statements.
Menu item: DebtCare > Processing > Print or email StatementsThis screen has new filters:
- Profit Centre range
- Email, Print or Both
The Account Balance of each Client is now shown as of the End Date of the range. Clients with a $0.00 balance as of the End Date will be filtered out.
CARE-5604 : Invoices should not be created for End Dated Client Accounts.
Menu item: DebtCare > Dashboard > Invoicing > Add or edit InvoicesThis screen will not show Client Accounts for new Invoices if they have an End Date which is before the current day.
CARE-5605 : Performance improvements in Printing and Print Preview of Receipts.
Menu item: DebtCare > Dashboard > Receipting > Receive Payments > Print PreviewMenu item: DebtCare > Dashboard > Receipting > Receive Payments > Print The performance of this report has been improved.
CARE-5606 : Add filter to Add or Edit Invoices screen to filter on the Status.
Menu item: DebtCare > Dashboard > Invoicing > Add or edit InvoicesA new filter has been added to choose the Status of Invoices shown in the Search list.
CARE-5619 : DebtCare Invoice List Report update.
Menu: DebtCare > Reports > Invoice ListUpdate to Invoice List report to fix parameters that were not filtering correctly.
CARE-5627 : Receive Payments doesn't load Receipts correctly if that Receipt uses Account Credit on an Invoice that isn't in the Sent status.
Menu item: DebtCare > Dashboard > Receipting > Receive PaymentsThe screen will now load Invoices if they have Credit applied in the Receipt and the Invoice isn't in the Sent status.
CARE-5641 : Sort Deposits newest to oldest.
Menu item: DebtCare > Dashboard > Bank Deposits > Create Bank DepositsThe sort order has been changed from newest to oldest.
CARE-5701 : Add a message parameter to Client Statements.
Menu item: DebtCare > Processing > Print or email StatementsMenu item: DebtCare > Reports > Client StatementThis report now has a field where a message can be entered. The message will show on the report after the Summary section.
HomeCare
CARE-5457 : Add ability to link a Client Note to a Worker.
Menu Item: HomeCare > Maintenance > ClientWhen creating a Client Note, the note can now be manually linked to the relevant worker.
CARE-5531 : HomeCare > Maintenance > Service Type > Charges & Payments shows incorrect header.
Menu item: HomeCare > Maintenance > Service TypeEditing a Charges & Payments Rule could sometimes show the incorrect header. This has been resolved.
CARE-5614 : HomeCare > Dashboard > Clients & Staff > Employee Roster Management > Minor issues.
Menu item: HomeCare > Dashboard > Clients & Staff > Employee Roster ManagementSeveral small improvements have been done on this screen.
CARE-5666 : HomeCare > Daily Service Processing screen > Assign process > Change Employee prefers Client and Client prefers Employee.
Menu item: HomeCare > Dashboard > Processing > Daily Service ProcessingThe Assign process has been changed so that the 'Employee prefers Client' and 'Client prefers Employee' filters now only return Employees who have a positive opinion of the Client or who the Client has a positive opinion of.
CARE-5667 : HomeCare > Daily Service Processing > Saved filters > Feature has typos.
Menu item: HomeCare > Dashboard > Processing > Daily Service ProcessingTypos in this screen have been fixed.
CARE-5681 : Daily Processing - restrict access to services, clients and employees based on Roster Domain security.
Menu Item: HomeCare > Processing > Daily Service ProcessingAccess to records within this screen is now restricted based on Roster Domain security.
CARE-5685 : Client Maintenance > Display the default Funding Body.
Menu Item: HomeCare > Maintenance > ClientThe default Funding Body for a contract or service line is now shown on the client maintenance screen.
The Funding Body can be overridden if required.
CARE-5687 : Client > Schedule > Improvements to Funding Body filtering.
Menu Item: HomeCare > Dashboard > Clients & Staff > ClientContracts tab > Schedule tab > Funding Body property
The search options on the Funding Body property will be filtered to Funding Bodies that have the same Funding Type as Funding Bodies on the Program.
CARE-5695 : HomeCare - Error after creating new Client.
Menu Item: HomeCare > Maintenance > ClientAn error message “Sequence contains no elements” was sometimes appearing after creating a new client in the Client Maintenance screen.
This issue has now been resolved.
PayCare
CARE-5432 : Payroll Payitem Summary report renamed to Pay History Summary.
Menu item: PayCare > Reports > History > Payitem SummaryThis report has been renamed to: PayCare > Reports > History > Pay History Summary
CARE-5525 : Employee Contact Report including details for day after As Of Date.
Menu item: PayCare > Reports > Employee > Employee Contact ReportThis report was including information for people working the day after the As Of Date. This has been fixed.
PurchaseCare
CARE-5587 : Performance Improvements for Print and Print Preview.
Menu Item: PurchaseCare > Dashboard > Orders > View Orders >Print & Mark as Sent Menu Item: PurchaseCare > Processing > Authorise & Send > Batch Print
The performance of the printing and previewing functionality in PurchaseCare has been improved.
CARE-5588 : Performance improvements to Authorise & Send Screen.
Menu Item: Orders > Authorise & Send OrdersThe performance of loading and refreshing on this screen has been improved.
CARE-5618 : Performance Improvements when deleting a Draft Purchase Order.
Menu: PurchaseCare > New Invoice/View Invoice > Draft Invoice > DeleteThe performance of this function has been improved.
Release Notes for 9.09.02.3040
ClientCare
CARE-5596 : CDC Period Billing Analysis Report generates error when ledger are 1 day long.
Menu item: ClientCare > Reports > CDC Account > Period Billing AnalysisError when running this report, now fixed.
CARE-5598 : Refund process screen doesn't refresh Transfer Function.
Menu item: ClientCare > Processing > Process Refunds and TransfersProcess Refunds and Transfers was not refreshing the Transfer function on the Final Step. Now resolved.
ClientCare, HomeCare
CARE-5613 : Speed improvements when using the client browse in the Client Maintenace screen.
Menu Item: HomeCare > Maintenance > ClientIn HomeCare Client Maintenance, when using the search function to find and select a client, in certain circumstances the screen could lock for up to one minute. This issue has now been resolved.
CrediCare
CARE-3596 : Updated Supplier Maintenance screen with New Attributes section.
Menu: CrediCare > Maintenance > Suppliers > AttributesUpdate made to the Supplier Maintenance screen that now includes an Attributes section that replaces the original Extra Tab functionality. This allows more information to be stored against a supplier in terms of documentation required to be supplied in order to contract for an Aged Care Provider.
To fully utilise this screen, the document storage settings may need to be turned on if not currently in use. Please contact Care Systems for assistance.
DebtCare
CARE-4899 : DebtCare Client Statement not Totalling Correctly.
Menu DebtCare > Reports > Client StatementUpdate to totalling on Client Statements.
CARE-5557 : Deleting a Draft Debtcare invoice is slow.
Menu: DebtCare > Dashboard > Invoicing > Add or edit InvoicesImprovement to screen when deleting a Draft invoice.
CARE-5569 : Speed Improvements for Printing and Print Preview.
Menu item: DebtCare > Dashboard > Invoicing > Add or edit Invoices > Print PreviewMenu item: DebtCare > Dashboard > Invoicing > Add or edit Invoices > Print Preview > PrintMenu item: DebtCare > Dashboard > Invoicing > Add or edit Invoices > Print and Mark as SentThe speed of these features has been improved.
CARE-5571 : Receive Payments Screen Performance Improvements.
Menu item: DebtCare > Dashboard > Receipting > Receive PaymentsIn some situations, the Receive Payments screen was running slowly. This has now been resolved.
CARE-5572 : Improvements to the Receive Payments Screen Search speed.
Menu: DebtCare > Dashboard > Receipting > Receive PaymentsIn some situations, the Search function on the right of the screen took a long time to load. This has now been resolved.
CARE-5589 : DebtCare Period Closing Dates not working as expected.
Menu: DebtCare > Processing > Close Current PeriodThe date control was limiting users to raise invoices into a future period when Transactions ARE allowed after the end of the Current Period was set. This has now been resolved.
HomeCare
CARE-5535 : Updates to the Assign Default Employee process in Client Maintenance.
Menu item: HomeCare > Dashboard > Clients & Staff > ClientThe layout of the Default Employee selection screen has been updated to expand to use more screen area, and an error that may occur if no preferred time range was set on the service has also been addressed.
CARE-5592 : HomeCare - Security.
Menu Item: HomeCare > Maintenance > ClientContract tabs now have individual security access.
To Manage screen and tab level security, go to Settings > Security > Access Control > Screen Permissions, select the relevant role/s, and search for Client Maintenance
CARE-5597 : Error "Edit level mismatch in CopyState" when adding service templates in Client Maintenance.
Menu Item: HomeCare > Dashboard > Clients & Staff > Client Contracts tab > Schedule tab
The error message “Edit level mismatch in CopyState” may appear when adding a Service Template. This issue has now been resolved.
CARE-5642 : Incorrect information message in Client Address maintenance screen.
Menu item: HomeCare > Dashboard > Clients & Staff > ClientWhen adding addresses in the client maintenance screen, if a default address type was not set, the information message was showing the incorrect menu path to complete the system setup. This issue has now been resolved and the correct menu path HomeCare > Setup > Default Address Type is now displayed.
CARE-5643 : Error when adding addresses to Client Maintenance screen.
Menu item: HomeCare > Dashboard > Clients & Staff > ClientWhen adding addresses in the client maintenance screen, the error message “Update failed on the server” was sometime appearing and address co-ordinates were not saved. This issue has now been resolved.
CARE-5644 : Errors when setting and updating addresses.
Menu item: HomeCare > Dashboard > Clients & Staff > ClientWhen adding or updating addresses in the client maintenance screen, sometimes the Unit Number part of an address would not display. In addition, if an address is changed, at times the read-only text fields showing the address lines, suburb and postcode would not update.
These issues have now been addressed.
PayCare
CARE-5612 : Aged Care Bonus Payment report.
Menu Item: PayCare > Reports > Employee > Aged Care Bonus Payment 2022A new report has been added to the PayCare reports menu to assist with the calculation of Aged Care Bonus Payment entitlements in February and April 2022.
For more information about this report, see our Help Centre article here:
https://caresystems.zendesk.com/hc/en-us/articles/4427785003791
System
CARE-5101 : Update .NET Framework Version to 4.7.2.
The .NET Framework dependency for Care Systems has been changed from 4.5.2 to 4.7.2.
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The above is a summary only. For more information, please contact Care Systems Support
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